OUR CONSTITUTION

Adopted by the Annual General Meeting 1984

1.0 NAME

The name of the Club shall be "The Coventry & Warwickshire Commodore Computer Club", hereinafter referred to as "the Club".

2.0 AIMS AND OBJECTIVES

The aims and objectives of the Club shall be to promote and encourage the use and enjoyment of Commodore Computers, to provide a forum for the exchange of information about such computers, and to represent the interests of all such computer users in the Coventry and Warwickshire area.

2.1 The Club shall be a regional group affiliated with the Independent Commodore Products Users Group (ICPUG) and all Members shall be encouraged to join ICPUG.

3.0 MEMBERSHIP

The Club shall consist of Individual Members and Family Members, herein referred to as Members.

4.0 MEMBERS

There shall be eligible for Individual Membership those persons who show a genuine interest in the aims and objectives of the Club.

4.1 There shall be eligible as a Family Members, one Member of each Individual Member's family, still in full-time secondary education, who has a genuine interest in the aims and objectives of the Club.

5.0 TERMINATION OF MEMBERSHIP

Any Member wishing to resign from the Club shall send a letter of resignation to the Honorary Secretary, accompanied by any arrears of subscription or other monies owing to the Club and shall promptly return any property of the Club which may at any time have been lent to him or otherwise placed in his custody or control.

5.1 Acceptance of his resignation shall not relieve a Member from an liability, financial or otherwise, accruing prior to the acceptance of such resignation.

5.2 An Individual Members in arrears with his subscription by more than two months shall, unless otherwise directed by the Committee, cease to be a Member. The Member shall remain liable to the Club for any monies then owing by him and for any property lent or otherwise placed in the custody or control of the said Member.

5.3 The Membership of any Member may be terminated by the unanimous decision of all the other Members or by the unanimous decision of the duly elected Committee.

5.4 Any Member undertaking any unlawful activity shall thereupon cease to be a Member of the Club and any Member undertaking any activity which may bring the Club into disrepute shall be liable to have his membership terminated.

6.0 SUBSCRIPTIONS

The Amount of the Annual Subscription shall be fixed by resolution of the Members in General Meeting and shall be payable upon joining the Club and on January 1st. in each succeeding year.
New Individual Members joining after October 1st. shall be deemed to have paid their subscription for the whole of the following year, upon payment of the subscription on joining.
One Family Member may attend Meetings with an Individual Member without payment of further subscription. Member's children who are below secondary school age shall also be admitted free of charge if accompanied by an Individual Member.

7.0 MEETINGS

There shall be an Annual General Meeting held each year, at which the verified accounts shall be presented and the Officers & Committee elected for the ensuing year by simple majority.

7.1 Twenty-one days notice of an Annual General Meeting shall be given to Members together with a copy of the income and expenditure account and balance sheet for the previous year, and an agenda for the Annual General Meeting.

7.2 A quorum at all General Meetings shall be 50% of the Individual Membership. All General Meetings other than the Annual General Meeting shall be Extraordinary General Meetings.

7.3 The non-receipt of any notification of any General Meeting shall not invalidate the business transacted thereat, nor shall non-receipt by or from any Member of any ballot paper invalidate any election.

7.4 An Extraordinary General Meeting may be called by not less than 25% of the Individual Membership of the Club making application in writing to the Honorary Secretary. This application shall provide twenty-eight days notice of such a Meeting and shall contain specific information of all business to be transacted thereat. The signatories of the application may be required to meet the cost of such a Meeting if required to do so by a simple majority of the other Members.

8.0 NOMINATIONS

A list of the persons nominated for the Offices of the Club shall be sent to each Member with notification of the Annual General Meeting.

8.1 Any eligible nominations will be acceptable at the Annual General Meeting.

8.2 Nominations for office must be proposed and seconded by two Individual Members other than the Member being proposed.

9.0 VOTES OF MEMBERS

Individual Members shall be entitled to ONE vote. Family Members shall not be entitled to vote.

9.1 Individual Members unable to attend any Meeting may exercise their vote by means of a Form of Proxy, sent to the Honorary Secretary or delivered to the said Meeting by other means.

9.2 In the case of equality of votes in General Meeting or Committee Meeting the Chairman shall have a second or casting vote.

10.0 RULING BODY

Subject to the provisions of the Constitution the sole control and management of the assets and day-to-day running of the Club shall be vested in a duly elected Committee.

10.1 The Committee shall consist of the following Officers:

The Offices of Secretary and Treasurer may be combined by resolution of a General Meeting. The Junior Committee Members shall be Individual Members still in full-time education.

10.2 The Committee may form sub-committees and co-opt other Members for special purposes. The period of such appointments shall not exceed one year.

10.3 Minutes of the proceedings of the Committee shall be open to the inspection of any Individual Member applying to the Secretary.

10.4 The Committee may delegate to any Member or Members respectively responsibility for specified activities at the Committee's discretion.

10.5 A quorum at all Committee Meetings shall be FOUR Members of whom TWO must be named officers. All Committee Members shall be notified of Committee meetings.

10.6 The Committee shall have power to fill any vacancy that may occur.

11.0 APPLICATION OF INCOME

The assets of the Club shall be applied for the benefit of the Membership at the discretion of the Committee.

11.1 Accounts shall be kept of the current assets and liabilities of the Club and shall be balanced and verified at the end of the last complete month before the despatch of the Notification of the Annual General Meeting and a Statement of all Expenditure s and Incomes be prepared for presentation to the Annual General Meeting.

11.2 The accounts shall be audited by a suitable qualified person who shall be appointed at the Annual General Meeting and who shall not be a Member of the Club.

11.3 No Member may incur debts on behalf of the Club.

11.4 In the event of the dissolution of the Club, any funds remaining after outstanding debts have been cleared, shall be disposed of as directed by Members at a General Meeting.

12.0 ALTERATIONS TO THE CONSTITUTION

No deletions or additions to this Constitution shall be made unless authorised by resolution passed by a two-thirds majority at a General Meeting. Any proposed alteration or amendment must be submitted in writing to the Honorary Secretary at least sixty days prior to a General Meeting.

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