JBData Page 12 ---------------------------------------------------------------------- Re-order Fields Shift-Psion-D --------------- This command will bring up a dialog which enables the position of the fields in Line mode to be altered. A field can be displayed more than once or not at all using this method. The labels are moved at the same time. This information is saved with the file. Reset re-ordered fields Shift-Psion-L ----------------------- To reset the field display to the normal 1,2,3 etc. in ascending order, use this key combination. The data saved with the file is also updated. Toggle Symbols Shift-Psion-Y -------------- This key combination will toggle the viewing of Tabs, Carriage Returns and New Lines within Fields. The state of this toggle is remembered between edits and sessions. The old version using Shift-Psion-C still works in Edit mode - Shift-Psion-Y works in all Page modes. Dialling Psion-Help -------- It is possible to use the program in a similar way to Data and dial telephone numbers whose fields are marked with the telephone symbol. A list of telephone numbers relating to the selected record is shown. Choose one by highlighting it and select the required options given by the buttons (you can edit the data before pressing the appropriate key). The buttons are now the same as for the Data application and not reversed as in previous versions. History selection - Ctrl-Cursor-Up/Down ----------------- This is a method of jumping to previously accessed records using this key combination. Up to 10 previous records are stored - the list is reset when loading a new file and the current list is destroyed rather than saved. Use Up to go back, Down to go forwards. QuickSearch ----------- There is a quick find which is used by just typing the word you require to find. Normally, this would only be used from the Line view although it is available in the Page view. This normally operates on the first visible field. The search field can be changed either using the Tab key or, more usefully, using Shift-Psion-T. This brings up a dialog which allows the search field to be selected ('All' can also be chosen and this allows all fields to be searched). The inputted string will only work from the first letter of the field, to search within the field use Shift-Psion-H (this toggles the search method). The search string is cleared by pressing Escape. There is also a timeout which clears the search string after a minute of not searching. The next find using the same string can be shown using Tab (in Line mode only - in Page mode use Psion-Tab). Numeric fields can also be searched in this manner. JBData Page 13 ---------------------------------------------------------------------- There is an option available (using Shift-Psion-U) to toggle between search all fields or search the single field. The search will react in the same way as the single field search (i.e. if on the first field, only fields starting with the letters typed will be matched, otherwise the entire field is checked for a match). The status of this toggle is visible on the Menu only as the reverse of the option shown - the status is saved with the setup. N.B. When used in the Page view strange results may occur if the first visible field in Line mode is something other than field one as the procedure takes the field set in Line mode for its search even in Page mode. This search field can be displayed and changed using Shift-Psion-T. In Memory Sort mode Tab (or Psion-Tab in Page mode) will take you to the next match but the displayed order may not match the order in which the items are found (i.e. if, in reality, a record with the search field 'Brake' has been edited and is therefore positioned at the end of the file, then this would be displayed after the search field 'Broke' although the sorted display will still be shown correctly. Find Psion-F ---- This is a normal type search and works in the same way as that of other Apps. There are five additional options: 1. Reverse search - this searches from the end of the database rather than the front. 2. Single/Multiple - Single works in the usual way, Multiple will gather all the matches and then display only the found records as a Marked Records list. 3. Wildcards - This allows wildcards to be used in the search string (e.g. * and ?). It is important that, if the compete field is not given, a '*' is placed at the front and the rear of the string. To search from the first character of a field omit the leading '*'. 4. Case Dependent - This allows the selection of case dependency in the search - the default is case independent. 5. Go to Edit - After finding the search string the program will automatically go to the edit mode and highlight the found string. This only works in Single find mode. It is also possible to narrow the search with logical statements. There are two sorts available - the first sort is self explanatory, the second a little quicker to type. Currently these are: and - && or - ^^ xor - ^& not - -- so to look for a record that has 'David' and 'Road' then input 'david && road' or 'david and road'. If you wish to use the 'and' variation JBData Page 14 ---------------------------------------------------------------------- and also wish to search for the word 'and' then enclose it in quotation marks (e.g. "and"). If nothing is found the display will remain where it was before the search was started. If you wish to use one of the logical search parameters at the start of the search string (e.g. 'not road') then preface the string with a space (i.e. ' not road' - rather than 'not road'). This is also true for the alternative characters (e.g. ' -- road' rather than '-- road'). To search for a blank field then use ' not ?'. Do not use the '*' as this will match none as well as some characters. There is a problem with searching for a simple asterisk because the Psion call that searches records only works with wildcards - the implement a non-wildcard search use '_and *' where '_' is a space. This will use my own search (which is slower) and wildcards will be ignored if set so. To search numeric fields with this command (or Find Field) then a logical search parameter must be used. This is because the internal Psion search routine ignores numeric fields so it is necessary to use the slower routine written by me - to direct to this requires a logical statement. If only one number is required to be found then, assuming that number is 12, use ' and 12' with a space before the 'and'. Of course, this will also find 121 or 112 or any number or string that has 12 in it. N.B. When searching in Single mode and in Page mode, the find will be highlighted on the screen. However - the Labels will almost certainly not be in step with the data. At present there is no way round this but I hope to fix it in the future. If Go to Edit is enabled then the Labels may well display out of step. It is also necessary to terminate the edit in the usual way (using Escape or Tab) before Psion-G will work as you might expect. Find Field Shift-Psion-F ---------- Searches in the same way as the normal search but allows a specific field only to be searched. If the enhanced logical statements are used then the find works in exactly the same way as that of the normal find (i.e. it does not take into account the field selected). Find Again Psion-G ---------- In Single Find mode this will display the next record that matches the search criteria. Global Search and Replace Ctrl-Psion-F ------------------------- This is a similar function to the Record Search and Replace but allows the Search to be global (throughout the file). The options are the Search item and the Replace item and, optionally, the field to search JBData Page 15 ---------------------------------------------------------------------- on. For this field selection to work the choice must be for Single in 'Fields to search'. The choice of the actual field is made in the 'Field' slot. The search is selectable between case dependent and case independent but, whatever case dependency is selected, the Replace will substitute the found data with the replacement as typed. Escape will terminate the Search and Replace option. During the operation of this procedure the screen will automatically revert to Page mode - this is not selectable but, after the procedure has ended, the screen will revert to the previous display. Once the search string has been found the record in which the item is will be displayed and the found string highlighted. An option to replace just this one, not replace, or replace all found matches will be given. Pressing Escape at this point will terminate the operation completely. Jump to Record Psion-J -------------- To jump to a specific record, if the number of that record is known, use Psion-J. If an illegal number is inputted then the dialog will remain active. Display/Change QuickSearch field Shift-Psion-T -------------------------------- To quickly find out which field the QuickSearch will look in use this key combination. The search field will display in a dialog which will also allow the field to be altered. In previous versions you could only change the field in Line mode, with this dialog you can now change the search field in either mode. Display QuickSearch string Psion-T -------------------------- This key combination will display the current QuickSearch string in the bottom right hand corner for around 2 seconds. This string is cleared after 2 minutes of non-use. Jump to Field Psion-/ ------------- In Line view it is possible to jump to a specific field using this command. It displays a list of field names and, once selected, the display will show that field as the currently selected one. Enter Page/Line mode display toggle Shift-Psion-R ----------------------------------- This switch allows the Enter key to toggle between Page and Line mode or to move to the next record. The current mode is saved in the setup and restored when re-opening the database. The current mode can be displayed on the menu under Display. Remove records from list Psion-- / - ------------------------ A record may be removed from a MultiFind/Marked Records list using this key combination (a MultiFind list is actually a marked records list). This command does not delete the record, it only hides it from the display. JBData Page 16 ---------------------------------------------------------------------- Add record to list Psion-+ / Shift-Up / Shift-Dn / + ------------------ This command is only active in the main display and allows the marking of records for display as a marked records list. The marked record is shown in italic text and in bold in the main view. A message will be shown marking a record. The only way of telling whether you are looking at a marked records list or the normal list is, in marked records, the headings are printed in negative (reverse video) mode. This is only true of the Line mode. Page mode currently has no clue as to whether a marked list or normal list is being displayed. Records can also be marked with Psion+ Spacebar - this toggles the status of the record so that a marked record will be unmarked and vice versa. Toggle between marked records and main list Psion-V ------------------------------------------- This command will toggle the display between the marked records list and the main list. Reset marked records Shift-Psion-V -------------------- To reset all marked records to unmarked, use this command. If used within the marked records display, it will change to the normal display. Number of marked records Shift-Psion-J ------------------------ The number of records currently in the marked record list can be shown using this key combination. It is displayed briefly in the bottom right hand corner of the screen. About Shift-Psion-A ----- This option displays a dialog box with contact details for the author and the current version number of JBData. Zoom In Psion-Z ------- This will change the font used in the display by incrementing the font number. When it gets to the highest number font it will start again at the first relevant font. Separate fonts are used for the Line and Page/Edit views so altering one will not affect the other. Zoom Out Shift-Psion-Z -------- This will change the font used in the display by decrementing the font number. It is the exact opposite of Zoom In. Print Setup Psion-Y ----------- This option allows the Print setup to be changed in a similar way to other Applications. JBData Page 17 ---------------------------------------------------------------------- Delete Setup Psion-Q ------------ To delete the setup of the current database, use this option. The setup referred to is the setup of whether Page or Line mode, if Freeze is implemented, the font used, and other similar options. Save Setup Shift-Psion-Q ---------- This option will force a save of the database setup - it is normally saved when exiting the database or application. This procedure works independently of the Suspend Setup Save option. Suspend Setup Save Ctrl-Shift-Psion-Q ------------------ This key combination will bring up a dialog which allows for the Setup Save to be suspended with the file in question. If you have the setup just as you want it then this could be implemented as it will effectively stop the setup being changed between sessions and any changes made will only work whilst the file is currently open. Once the file has been closed down then any changes made will have been forgotten. There are only two choices: 1. Save Setup (the default - the setup is saved every time it is changed). 2. No Save (suspend) - this stops the setup being saved with the file. Status Window Psion-Menu ------------- A status window can be toggled between large, small and off in rotation using the Psion-Menu key combination. This window is similar to that available in the Psion applications. Exit Program Psion-X ------------ This key combination will exit (terminate) the program. This also works in the Edit window. In an emergency you can also use Psion-Esc but this will not save any setup and terminates the program without any warning. It is also possible that any changes made to the database may not be saved. To leave without saving any setup use Shift-Psion-X. Password Control ---------------- Passwords can be set by using Shift-Psion-C. If setting the password to On then a dialog will appear that requires the password to be given twice in identical fashion. The password will only be set if both passwords are identical (including case). If there was a previous password set then this old word has to be given in a separate dialog before the password can be changed. The password is limited to 19 characters in length. To remove a password then proceed as if changing the password, when confronted with the password dialog for the new word, just press Enter. This will automatically disable any password control. JBData Page 18 ---------------------------------------------------------------------- It is not possible to preset a password for a file. If a password is set then the file will be password protected. The password system is extremely simple in operation and will only deter the casual browser. The file itself is not encrypted, neither is the password, although Data will not open the file at all. N.B. Passwords have not been inhibited on Flash media but a warning appears if an attempt is made to password control a file on this media. This is because there is some overwriting of the file which could rapidly use up any spare space on the Flash pack if the passwords are switched on and off (Flash media can't always be overwritten, so there would be considerable growth of the amount of media used every time the password is changed or switched on or off). It is suggested that, if passwords are wanted on Flash media, then they are left on until such time as the requirement goes away completely. My brief experiments show that there is growth of around 200 bytes each time the password is altered but this should not be taken as gospel and may well vary with the size of file. Please also note that if the Setup within the file is deleted on a Password protected file then the file will still be password protected but with a zero length password (i.e. just press Enter when confronted with the Password dialog). Sound toggle Shift-Psion-B ------------ This option will toggle the sound (beeps) on and off - the status is not saved and only works for the session (i.e. it will be remembered when switching files but forgotten when JBData is closed down). Edit Window Psion-E/Psion-U ----------- At present it is not possible to alter the number of fields or change their types once they have been set. The obvious way of doing this (should it be necessary) would be to create a new file and import the data to it. The line wrap is always off in the Edit window. It cannot be switched on. This is to restrict problems with the labels getting out of step with the data. There are a few keys that operate in an edit window at present. These are: Find Psion-F ---- Allows a search to take place in the current record being edited. Find Again Psion-G ---------- Once an item has been found, this allows the search to continue through the record to find the next match. JBData Page 19 ---------------------------------------------------------------------- Find and Replace Psion-R ---------------- Allows a search and, if found, then the item can be replaced with a given string. If a find is made then a dialog will appear allowing you to ignore the replacement of this item, replace all the items without a further prompt, or just replace this one and continue the search. Escape from the dialog will terminate this procedure. Copy Psion-C ---- Copies highlighted text to a clipboard. The clipboard is saved between edits so that text can be moved from one item to another. It is also possible to copy data to the clipboard in Page mode. Press Tab and mark accordingly. No cursor is shown so only whole lines can be copied normally. Although the option is shown on the menu in Line (Table) mode it is not applicable as there is no method of highlighting data. Delete Psion-D ------ Copies highlighted text to a clipboard and then deletes the text in the record. The clipboard is saved between edits but is discarded when the application is closed down. Insert Psion-I ------ Inserts previously copied text from the clipboard to the present cursor position. Bring Psion-B ----- Brings highlighted text from other applications (only if they support this option). Evaluate Psion-V -------- Evaluates a highlighted expression and shows the result on the screen with the original expression highlighted for deletion purposes. If this is used in a Integer or Long field then the result may not be acceptable unless there are no significant numbers in the decimal field (i.e. 12.00 is OK but 12.01 isn't). Zoom (Shift-)Psion-Z ---- This works in the same way as that of the main window allowing the font size to be changed up and down. See under Zoom In and Zoom Out above. This also affects the font in the Page view. Tab width Psion-T --------- To alter the width between Tabs (which are entered with Control-Tab) use this command which enables the distance to be specified. Under normal circumstances 4 characters per Tab is usual. The distance previously set is shown in the dialog initially. This data is saved along with the file. JBData Page 20 ---------------------------------------------------------------------- Labels toggle Psion-H ------------- This option will switch the labels display on or off. If no labels have been set then the type of field will show in brackets in place of the labels. Link/Paste ---------- This option is implemented in a similar way to that of other Psion applications. What this means is that, in an edit mode, highlighted text from other applications that allow Link/Paste (e.g. Word/Data/Agenda) can be brought in to the edit window at the cursor location by using Psion-B. Also, any highlighted text in an edit window can be 'grabbed' by the other applications (normally Psion-B). For this to work successfully, the application which has the information to be grabbed should have been the last one to be used before the application who requires the text. N.B. It is possible to export from the Edit and Page view mode only. The Page view is restricted in its marking in that there is no visible cursor so whole lines only would normally be marked in this mode. Labels in Edit mode ------------------- If labels have been setup then these will be displayed as in Data. If no labels have been set then the type of field will be displayed in brackets as an aide m‚moire - e.g. (String) or (Integer). The labels can be toggled on and off using Psion-H. Special Keys in Edit -------------------- To end an Edit, press Tab - to leave the edit without changing anything use Escape. If there is data beyond the last field of the record then this data will be lost on Save so, under these circumstances, a dialog box will display requesting confirmation that it is OK to save as it is. 'Return' and Escape will take you back to the Edit. N.B. It is not possible to use Tab or Esc from the Menu, the actions are listed there as an aide m‚moire. First remove the Menu with Esc and then press either Tab or Esc. To toggle the display of Symbols (Enter/Tab etc.) in the Edit mode use Shift-Psion-C. There are a few special characters (or key-presses) in the Edit mode. Tab character - use Control-Tab New Line within field - use Shift-Enter Dial symbol - use Shift-Dial Ctrl-D - enters today's date in the format set in Time JBData Page 21 ---------------------------------------------------------------------- Ctrl-T - enters the current time in the format set in Time Help ---- There is a brief on-line help available using the Help key. It does not cover all options but should assist under normal circumstances. Brief notes of the way JBData Setup works ----------------------------------------- From Version 1.3.1 the setup is stored in the Descriptive Record as a type 12 sub-record (I can't use type 13 as DataDeluxe is already using it!). This sub-record is always the same length in each file but may vary from version to version of JBData. If the setup is changed then the revised setup is saved when the datafile is closed (either by exiting JBData or by opening a new file). This record is ignored by Data, DataDeLuxe, DataView, OPL programs and, hopefully, all other applications (there can be no guarantee of this though). There seems little point in publishing the structure of this record but, if you are interested, drop me an e-mail and I'll send you the information (bear in mind though that it does change quite a lot between versions). Once the setup has been saved then the datafile will grow slightly in size (just above 300 bytes). To make the datafile revert to an ordinary datafile (without this setup record), delete the record using Shift-Psion-Q and then exit the application using Shift-Psion-X (or Psion-Escape). It should not be necessary to do this for the datafile to work with other applications. Note that this does not effect the Password control and, if the setup is deleted on a Password protected file, then the file will still be protected albeit with a null password (just press Enter to get in)! N.B. I have discovered that DataDeluxe destroys my setup - this is because it writes its own version of the Descriptive record and, if Psion were to add items to this record, they would also go missing after running DataDeluxe. There is nothing I can do about this other than warn people. Thanks ------ Thanks are especially due to Tom Dolbilin for convincing me to release it, Wolfgang Schirmer (for help above and beyond anything I could have hoped for), Andr‚ Rodach, Andy Clarkson, Mark Avey, Nigel Wright, Kees Krick, Ryn Bodde, Jim Cooke and Chris Lees for their help with this project. Without them (and others whose suggestions I have implemented) it would not be half as good as it is. Thank you very much. Please do not contact any of the above for support, they have no access to the source code and therefore it is unlikely that they will be able to answer any queries. If you have a problem, either contact me via e-mail or post a message in the appropriate forum. Hopefully, someone will be able to help you if I am not around. JBData Page 22 ---------------------------------------------------------------------- Get-out ------- As is usual with programs of this sort, I shall not be held responsible for any loss of data , however caused, as a result of using this program. The user must take responsibility for his actions and uses the program at his own risk. I reserve all rights of copyright to the program although neither registration nor payment are required to use it. Limitations ----------- Only finds up to 999 finds in MultiFind. Only 999 marked records can be used at any one time. The program needs around 100k of memory to work. Known Problems -------------- There is a known problem with Label displays in Page mode very occasionally getting out of step with the appropriate fields. At the moment this is very rare and, should it happen to you, please let me know the circumstances and I'll try to correct this for a future version. At present the program does not accept remote commands from programs such as Tom Dolbilin's MACRO or KMAC. It is hoped to rectify this for certain programs only in a later version. If the program freezes for any reason then do not play, trying to un- freeze it. This is extremely unlikely to be successful and may cause greater problems in the long run (such as a complete hard reset of the computer - I know because this happened to me!). Instead, escape using Psion-Esc immediately - please let me know if this happens to you and under what circumstances. Contact ------- John Boyce CompuServe: 100014,1240 CIX/Internet: jboyce@cix.compulink.co.uk JBData Page 23 ---------------------------------------------------------------------- Index ----- About 16 Add Record 8 Add record to list 16 Blank Lines Toggle 11 Bring 19 Calculate Widths 10 Compress File 7 Contact 22 Copy 19 Delete 19 Delete Record 8 Delete Setup 17 Description 2 Dialling 12 Display/Change QuickSearch field 15 Displayed fields 11 Displayed fields reset 11 Edit Labels 10 Edit Widths 10 Edit Window 18 Enter Key Toggle 10 Enter Page/Line mode display toggle 15 Evaluate 19 Exit Program 17 File Conversion 6 Find 13, 18 Find Again 14, 18 Find and Replace 19 Find Field 14 Freeze Fields 11 Get-out 22 Global Search and Replace 14 Grid Lines 11 Help 21 History selection 12 Index 23 Insert 19 Installation 2 JBData Setup 21 Jump to Field 15 Jump to Record 15 Known Problems 22 Labels in Edit mode 20 Labels Toggle 11 JBData Page 24 ---------------------------------------------------------------------- Labels toggle 20 Limitations 22 Line Wrap 10 Link/Paste 20 List add record 16 number of marked records 16 remove record 15 reset 16 toggle 16 Marked records add records 16 number selected 16 remove record 15 reset to none 16 toggle display 16 Memory Sort 7 Merge and Remap 5 Merge File 4 Modify Fields 9 Movement 3 New File 6 Number of marked records 16 Numerical Sort 8 Open File 4 Operation 2 Page/Line View 10 Password 17 Password Control 17 Print Record 9 Print Setup 16 QuickSearch 12 Record Number Toggle 11 Remove Duplicate Records 9 Remove records from list 15 Reset marked records 16 Reset Sort Fields 8 Reset Widths 10 Save As 6 Save Selected 6 Save Setup 17 Search and Replace 19 Global 14 Setup Delete 17 Save 17 Suspend Save 17 Sort memory 7 reset fields 8 JBData Page 25 ---------------------------------------------------------------------- Sort File 7 Sound toggle 18 Special Keys in Edit 20 Status Window 17 Support 22 Suspend Setup Save 17 Tab width 19 Thanks 21 Toggle between marked records and main 16 Toggle Symbols 12 Update Record 8 Zoom 19 Zoom In 16 Zoom Out 16 John Boyce 25 April 1996