@Database "SavingSettings.Guide"
@Master "SavingSettings.Guide"

@Node Main "Saving Wordworth Settings"
@ToC "WwPD2.Guide/Main"
Wordworth PD © Ryan Morse 1996

@{b}@{u}Saving settings@{uu}@{ub}

Wordworth stores its settings in two different forms - 
in the main preferences file and in documents. 
When you save the main preferences file it will store 
all the program settings and the default settings for 
documents. Documents and Templates, however, can 
not save program settings - they will save their own 
document settings and any text and graphics. It is 
necessary for documents to save their own document 
settings otherwise every document will look the 
same. You will find a detailed description of 
program settings and document settings below.

@{b}Chapters:@{ub}
@{" Program settings         " Link "ProgSettings"}
@{" Document settings        " Link "DocSettings"}
@{" Other settings           " Link "OtherSettings"}
@{" Multiple settings        " Link 
"MultipleSettings"}
@ENDNODE
@Node "ProgSettings" "Program Settings"
@ToC "WwPD2.Guide/Main"
@{u}@{b}Program settings@{ub}@{uu}

Program settings act independently from documents, 
and include settings for the screen mode, Toolbar 
and printer. This means that when you load in a 
document it will use the current program settings - it 
will only load and change the document settings. 
For example, Wordworth stores its print borders and 
the selected printer driver in its preference file - if 
you change your printer and the necessary printer 
settings in Wordworth then all of your old 
documents will automatically use these new settings. 
Likewise - if you take a document to a friend's house 
who has a different printer, your document will 
automatically use his printer settings. This is a very 
useful feature as you do not have to change single 
documents. You will find a list of program settings 
below.
@{fg highlight}@{b}
Program settings list:@{ub}@{fg text}

@{b}Document:@{ub}
Current typeface and point size

@{b}Project menu:@{ub}
Printer settings
Print method
Mail Merge settings - except Data File

@{b}Edit menu:@{ub}
Default document Colours

@{b}View menu:@{ub}
Default Zoom settings
Default Rulers on/off
Toolbar on/off
Position of Drawing Tools requester
Show Codes on/off
Default Show Guides on/off

@{b}Format menu:@{ub}
Default Paragraph - Spacing and Formatting
Default Tabs - Tab Fill and Default Tab
Default Document Settings
Default Style Sheet - basic styles only, using current 
font

@{b}Tools menu:@{ub}
Auto Correct settings
Speech settings

@{b}Settings menu:@{ub}
Default Hyphenate on/off
Create Icons on/off
Text Settings
View Settings
File Settings
Spell Settings
Toolbar Settings
Screen Settings
Screen Colours
Workbench on/off

You can save Wordworth's program settings by 
selecting Save Settings from the Settings menu. This 
will create a file called "WordworthPrefs" in the 
Wordworth drawer.
@ENDNODE
@Node "DocSettings" "Document Settings"
@ToC "WwPD2.Guide/Main"
@{u}@{b}Document settings and 
Templates@{ub}@{uu}

A document or Template will save its own document 
settings only. These are the settings that make every 
document different - for example, you want a 
newsletter to look different to a report. When you 
load or create a document it will use its own settings 
rather than Wordworth's default settings. You should 
refer to the list of document settings below.
@{fg highlight}@{b}
Document settings list:@{ub}@{fg text}

@{b}Document:@{ub}
Text
Graphics
Default settings in text frame

@{b}Edit menu:@{ub}
Document Colours

@{b}View menu:@{ub}
Zoom settings
Rulers on/off
Show Guides on/off

@{b}Format menu:@{ub}
Font
Paragraph
Tabs
Document Settings
Style Sheet
Bullet Point

@{b}Settings menu:@{ub}
Hyphenate on/off

If you often use a particular type of document, such 
as a report, then you should create a Template. A 
Template is a master document that contains its own 
document settings and graphics and text. For 
example, a Report Template can contain a title 
page, contents page and text for headers and 
footers. For this reason you should not save any 
specific text or graphics in a Template, as it will then 
appear in every new document you create. For 
example, an introduction to computers is useless in a 
report comparing cars. You should only include the 
necessary text and graphics to act as a guide for 
when you create a new document.

In addition, you can also create a "Normal" 
Template - Wordworth will use this file as its default 
Template when it first loads in. Like any other 
Template, you can add text and graphics or change 
any of its document settings. These settings will 
replace Wordworth's default settings.
@ENDNODE
@Node "OtherSettings" "Other Settings"
@ToC "WwPD2.Guide/Main"
@{u}@{b}Other settings@{ub}@{uu}

Some commands will automatically save their 
settings when you quit Wordworth or use their 
requesters. For example, Auto Correct and the 
librarian will save any changes when you close their 
windows - other commands that automatically save 
their settings are the ARexx Macros list, Wizards list, 
user dictionary and Open Recent. These commands 
use their own files to store settings.
@{fg highlight}@{u}@{b}
TIP: ASCII settings@{uu}@{fg text}

Wordworth's auto-correct and librarian features both 
use ASCII files to store the text. You can load these 
files as normal in Wordworth. This is a quicker way 
to add new entries to the list.

However, for Wordworth to accept the changes to 
the auto-correct list you have to open the requester 
twice. When you close the auto-correct requester for 
the first time, Wordworth will sort the list and will 
delete any duplicate entries. When you open the 
auto-correct requester for the second time, the list 
will display all your additions correctly.

The librarian will work first time, but has a 
maximum limit of 250 characters per entry. To enter 
carriage returns in the text press Alternate P.

You will see the format of both lists when you load 
the files. Use the following ASCII file settings: Save 
At: End of Line for Auto-Correct and Save At: End of 
Paragraph for the Librarian.@{ub}
@ENDNODE
@Node "MultipleSettings" "Using multiple settings"
@ToC "WwPD2.Guide/Main"
@{u}@{b}Using multiple settings@{ub}@{uu}

In this chapter I just want to highlight the main 
points concerning using multiple settings.

Many people will be using Wordworth at home, and 
it is ideal for your whole family. For example, adults 
can write business reports and letters, teenagers can 
produce work for their education and children can 
practise spelling and grammar. In addition, you can 
also use Wordworth to produce work for your 
hobbies, such as application forms for a club, 
newsletters or origami. In this situation, you should 
create separate preferences files and templates. This 
chapter will highlight some key issues.

@{b}Using separate preferences files@{ub}

You can save the preference file under a different 
filename by selecting Save Settings As. You will find 
this useful if you need to configure Wordworth for 
different uses - for example, you may need to use 
separate preferences for writing and design or for 
each member of your family. You should always use 
separate preference files sparingly though, such as 
for the above reasons only - if you create too many 
preference files then Wordworth will become 
tiresome to use.

The easiest way to load preference files is by 
Workbench. If you double click on the file's icon it 
will automatically load itself and Wordworth. This is 
especially useful for family members as you do not 
need to load Wordworth first. To use icons on 
Workbench you have to enable the Create Icons 
command in Wordworth's Settings menu - this will 
create an icon every time you save a preference file, 
document or Template. The icon will record 
Wordworth's location in its Default Tool field. If you 
need to change the preferences whilst working in 
Wordworth, then select Load Settings from 
Wordworth's Settings menu.

Picture:
@{" ToolsDaemon and Wordworth Preferences files " 
Link "Pictures/SavingP_IFF.01/Main"}

@{b}Documents and templates@{ub}

If many people are using Wordworth then you 
should create sub-directories in the documents 
drawer for each person. Each person can then use 
their own drawer and can manage their files easily. 
You should not change Wordworth's DOCS 
ToolType, but rather access the separate drawers by 
using Wordworth's file requester.

You can also create separate Template drawers for 
each person. Just create a Template drawer in each 
document drawer and change the Template path in 
Wordworth's File Settings requester for each person's 
preferences file. The Template path is an under-used 
feature of Wordworth. You can not, however, create 
separate files for Auto-Correct or the Librarian and 
will have to reach a compromise.

@{fg highlight}@{u}@{b}TIP: Prioritising 
Templates@{uu}@{fg text}

You can prioritise Templates in the Template list by 
changing their filenames or, alternatively, you can 
keep multiple preference files to appear in order in 
Wordworth's requesters. Use the following filenames 
for Templates and preferences respectively: Number-
TemplateName or Prefs.Name. As an example, 
Prefs.Ben, Prefs.Joe-anne and Prefs.Ryan, for 
example, will all appear together in alphabetical 
order in Wordworth's file requester, and therefore 
will be easier to select and load and 1-Assignment, 
2-Disk_Labels and 3-MM_Letter will all appear 
directly after the Normal Template and before all 
the other Templates.@{ub}

Picture: @{" Templates   " Link 
"Pictures/SavingP_IFF.02/Main"}
Picture: @{" Preferences " Link 
"Pictures/SavingP_IFF.03/Main"}

@{fg highlight}@{u}@{b}TIP: Using graphic 
files@{uu}@{fg text}

When you come to use graphics you should use the 
cool link or hot link picture commands. These 
options will store the graphics separately from the 
document, which will keep the document's file size 
to a minimum.

It will also offer you other benefits as you can share 
the graphics with other applications and transfer the 
files to another computer easily. For example, you 
can use Wordworth's filters to translate your 
documents to another file format - these filters will 
retain the text and formatting but will remove 
graphics. By keeping the graphics separate from the 
document you can transfer them separately and 
recreate the document on a PC similar to your 
Wordworth file. The hot link picture command will 
also automatically update tables and pictures, such 
as a picture of a bar graph, which will save you 
from reloading the file every time. You may find this 
command useful for placing graphics in 
Templates.@{ub}
@ENDNODE