OnForm V1.3 (c) Documents by Paul Lathwell 6. November 1994 Welcome to OnForm the leading invoice/ordering utility for the Amiga! This program has been designed to be user friendly and easy to use, please read the documentation carefully. It is recommended to print out this document for easier reference. Instructions: ------------- Upon loading OnForm you will be presented with the details screen. This screen is used to input the company and customer details. Most of the program preferences can also be altered here. The items screen is viewed by selecting 'Next Page' with the left mouse button or by pressing the space-bar. You may return to the Workbench by pressing the Left-Amiga-key and A. OnForm will remain in memory and can be returned to by pressing the same key combination again. Details Screen -------------- NOTE: The status of Invoice/Order under preferences controls to a certain extent how OnForm operates. Please ensure it is set to the form type you require, it is set by default to Order. Company Address: Address details can be entered by clicking the LMB (Left-Mouse-Button) on each line in turn then typing in the address details. If you click anywhere in the address areas with the RMB (Right-Mouse-Button), OnForm continues to the next line in the address each time RETURN is pressed. It is preferable to enter new addresses in this manner. It is also possible to load existing address files from disk using the control panel described later. Tel. No. - Select with LMB, enter up to 20 digits, press RETURN. Fax No. - As No, RETURN. See note 1. Vat No. - LMB, enter a 9 digit number, RETURN. See note 1. Customer Address: See Company Address above. Phone No. - See No. Credit Card Details: Card No. - LMB, enter number up to 16 digits, RETURN. If a card number has fewer than 16 digits, replace missing digits with a space. See Note 2. Expires. - LMB, enter a 4 digit number, the first two digits for the month, the second two for the year i.e.. MMYY. See Note 2. Payment Method - LMB toggles between Cheque/P.O. and Access/Visa. Its status is saved with order preferences. Member No. - LMB, enter up to 10 characters. Member Nos. are saved with the .OnF address files. Preferences: Order form preferences are loaded by default. This file contains customer details and all the settings under the preferences heading, with the exception of Order/Ref No. and the Date. This file also contains the VAT rate for the items screen. Print Quality - LMB toggles between Draft & NLQ. No. Of Copies - LMB toggles between 1 & 2. Invoice/Order - LMB toggles between Invoice & Order. The RMB toggles between Invoice/Order, but also clears Customer address details if Invoice is selected, or Company address details if Order is selected. If selected with RMB, then this function will also load the relevant preferences file. See See Note 5. Order/Ref No. - LMB, enter up to 10 digits. This may be left empty. Page Length - LMB enter page length. When correctly set, paper will be feed to the beginning of the next page after a form has been printed. Date - If you have a battery-backup-clock this will show the current date. It may be changed by using the LMB, entering a 6 digit number as DDMMYY. To obtain the system date use RMB. Control Panel: .AP Files - LMB load an AddressPrint address file. RMB save address as an AddressPrint file. Uses a file requester. See Notes 3, 5 & 6. Address - LMB load address file. RMB save address file. See Notes 3 & 5. Print - See Notes 4 & 5. LMB prints Invoice/Order form. If the first line of either address is empty or the no item is present on the first line of the items screen, OnForm will refuse to print. You will be told what information is missing. RMB prints an address label. Prefs - LMB load preferences file. RMB save preferences file. See Note 5. NOTES: 1. Can only be edited while Invoice is set under preferences. Only printed on invoice forms. 2. Can only be changed when preferences is set to Order and Payment Method is Access/Visa. Only printed on order forms when the Payment Method is Access/Visa. Card No. and Expiry date are saved with order preferences. 3. To load a file double-click with LMB on required file. When saving under existing file name, double-click with LMB on required file. If a new file is being created do not include the .AP or .OnF suffix after the file name, this will be added by OnForm automatically. 4. Before attempting to print forms or label, please ensure the printer is ready to print. 5. The status of the Invoice/Order function controls to a certain extent how OnForm reacts, it is therefore important to set it to the required form type... With Order selected: Addresses are loaded to the company address. Order forms are printed. Company address is printed as a label. Order preferences are loaded/saved. With Invoice selected: Addresses are loaded to the customer address. Invoice forms are printed. Customer address is printed as a label. Invoice preferences are loaded/saved. 6. Only AddressPrint version 4 files can be loaded directly into OnForm. The older .AB file format can be changed to either .AP or .OnF using the Convert program supplied. Items Screen: ------------- The items screen is viewed by selecting 'Next Page' with the left mouse button or by pressing the space-bar. This screen is used to enter invoice/order product details. It also contains address label preferences. Please note: Print quality for address labels is taken from the main preferences on the details screen. Items: If no items are already listed when the items screen is displayed, the cursor it automatically placed on the first line ready for you to input product details. Inputting details: 1. If necessary activate the next item line with the LMB. 2. Enter product description. Up to 30 characters are permitted. Press RETURN. If the description is left empty, OnForm will assume you have finished listing items and waits for your next instruction. 3. Enter Product code. Up to 10 characters are allowed. Press RETURN. Product codes may be omitted. 4. Enter quantity of product. RETURN. If no quantity is entered it is assumed you require more room for the product name, the cursor moves to the next item line. 5. Enter the unit price of the product. RETURN. Unit price may not exceed 9999.99 6. Cost Ext. is calculated by OnForm. 7. The cursor is now moved down to the next line. If you do not wish to enter any more products press RETURN, otherwise repeat processes 1 to 5. Postage & Packing - LMB, enter the cost of Postage and packing. RETURN. V.A.T. % - LMB, enter the VAT rate if applicable. RETURN. The VAT will be added to the Sub total. The VAT rate is saved with both Invoice and order prefs. Amount Due - Calculated automatically. Includes all items, P&P and VAT. Required By - LMB, enter a 6 digit number as a date (DDMMYY) for when you require your order to have been delivered by. This may only be changed whilst order forms are being created. It may also be omitted. Print Form - Prints the Invoice/Order as it stands. If any required information is missing you will be informed. Left Margin - LMB enter value between 1 and 50 for the left margin of address labels. The right margin is set 30 characters further to the right. Label Pitch - LMB type value 7 to 20. This sets the number of lines between address labels. Print/Skip - LMB prints address label. RMB skips one address label. Lab prefs - LMB load the last saved address label preferences. RMB save the current address label preferences. Using The File Requester ------------------------ If you select .AP File or Addresses from the control panel, you are presented with a file requester. The next section explains its various features. The requester consists of three areas: A window containing a list of existing files, a section of control buttons, and two input lines at the for direct input. The window of files allows you to select files to be loaded/saved. If you double click the LMB on the required file name, the file is loaded or saved then you are returned immediately to the program. Alternatively single click and press RETURN. Buttons: OK - If selected it is assumed you are satisfied with your selection and loads/saves the file as required, and returns you to the program. If no file name was present in the lower input line, the operation is cancelled and your returned to the program. CANCEL - Cancels your selection and returns to the program. Parent - Used to display the parent directory of the current directory. (if it exists!) DEVICES - Display a list of all available devices, in the files window. Device are hardware items such as a disk drive or RAM disk. ASSIGNS - Lists all current available disks by their names. SORT - When selected all files & directories are sorted when read from the disk. SIZES - If selected files are listed with their sizes. GET DIR - Re-reads the current directory. This is useful if you've changes disks STORE - If on the contents of directories are remembered. When the requester is next called it will display the same files as you last left it. If it is set off the disk will be read every time the requester is called. Key-Board Short-cuts: --------------------- Right-Amiga + P - Print invoice/order form. F1 - Run AddressPrint (If available!) F3 - Run Dysk-Stik (If available!) F10 - Read the tutorial document. HELP - Read this file. LEFT-SHIFT + ESC - Quit OnForm. If problems are experienced with OnForm please write to the following address: Paul Lathwell (PD) 3 Sweetbriar Close Gadebridge Hemel Hempstead Herts HP1 3PA. Please give a detailed description of what is wrong, don't just say: 'It didn't work guv!' If strange results are obtained when printing, check your printer driver, if this is correct please send the print-out to me. Please remember only registered users will receive a reply. Use OnLine to print a registration form. To make payments for updates or etc. please make cheques payable to: Paul Lathwell * * * BYE * * *