 ._____/\___/|_______/\________/\______/\________. |:::::\_ |::::/ ___________ __/::::::::| |::::::|. |:/\:\____ .\/ | .\:::::::::| :::::::|Ĥ |/ .\/ | \\ | \\::::::::: |::::::|°   \\ | \\ | \\:::::::| |::::::| \\ / /:::::::| ŻŻŻŻŻŻŻŻŻŻŻŻŻ\____/ŻŻŻŻŻŻŻ\_/\__/ŻŻŻŻŻŻŻŻŻŻŻŻŻŻŻŻ pReSeNtS Digita Money Matters 4 Typed and Edited By DIT 14-12-95 ---------- Contents ---------- 1. Welcome To Money Matters 1.1 Overview ......................................5 1.2 Machine Requirements ..........................5 2. How To Use This Book ..............................6 3. How To Get Help 3.1 Money Matter`s On-Line Help System ............8 3.2 Product Support And Registration ..............8 4. Preparing To Use Money Matters 4.1 What You Should Already Know ..................9 4.2 Making Backups ................................9 4.3 Floppy Disk Installation ......................10 4.4 Hard Disk Installation ........................11 5. Starting Money Matters 5.1 Floppy Disk Users .............................13 5.2 Hard Disk Users ..............................13 5.3 Personalising Money Matters ..................13 5.4 Setting The System Date And Time .............13 6. Your First Steps 6.1 What`s On Screen .............................14 6.2 Setting Up Your Printer ......................15 6.3 Using Money Matter`s On-Line Help System .....16 7. Tutorial ..........................................18 7.1 What`s on The Screen .........................19 7.2 Creating a New File ..........................20 7.3 Setting up Accounts ..........................23 7.4 Setting up Income And Expenditure Types ......25 7.5 Setting up Regular Transactions ..............27 7.6 Saving Information ...........................27 7.7 Budgets ......................................29 7.8 The Calculator ...............................31 7.9 The Interest Calculator ......................32 7.10 Entering Transactions ........................32 7.11 Setting Transactions Window Display Headers ..36 7.12 Finding Transactions .........................37 7.13 Finding And Replacing Transactions ...........37 7.14 Reconciling Transactions .....................38 7.15 Setting Transaction Defaults .................39 Page 3 7.16 Function Keys ................................40 7.17 Setting up Investments .......................41 7.18 Multiple Windows .............................41 7.19 Arranging Windows ............................42 7.20 Desktop Icons ................................42 7.21 Setting up Your Printer ......................43 7.22 Reports ......................................44 7.23 Setting Preferences ..........................46 7.24 Demonstration Files ..........................46 8. Troubleshooting ...................................47 Page 4 1. Welcome to Money Matters 4 Congratulations! You will soon be using the most popular financial software ever written for the Amiga. Your Money Matters package should consist of: * This Money Matters instruction book. * Product registration card * An envelope containing one software disk. This instruction book contains tutorials about Money Matters. More detailed information is provided by the AmigaGuide Help system. To view the help, just press the Help key once you have started Money Matters. It is important to return your registration card (postage is prepaid) so that we can keep you informed as upgrades become available. REGISTER NOW! Complete and post your prepaid registration card and get: * Free technical support by facsimile and post. * Special software offers. * Notification of upgrades. 1.1 Overview Trying to work out personal finances has always been a chore everyone dreads at the end of the month but, not any longer. Like 50,000 people before you, you can now use Money Matters to take control of your finances. Welcome to the fold. Better money management for the home and small business, because Money Matters. You can easily share data with Digita Wordworth, TurboCalc and most other programs. The capacity of Money Matters is limited only by your imagination and the amount of memory available in your Amiga. 1.2 Machine Requirements To use Money Matters, this is the minimum Amiga configuration you`ll need * Any Amiga, with Workbench 2.04 or above. * At least 1MB of memory. * One or more floppy disk drives, or a hard drive. Page 5 2 How To Use This Book The best way to learn quickly is by following the Tutorials Section. However before you start reading any more, it is important to understand typographical conventions used in this book: CONVENTION MEANS * Asterisks lists provide information Italics Indicates words or characters you enter. For example, "MyAccounts in the File text gadget ". They are also used to indicate program or drawer names. For example, "use the Install Money Matters program, which is in your Money/MattersInstall disk." Shortcut keys Right Amiga-S, for example, is a combination keypress. This means hold down the Right Amiga key and press the S key. Then release both keys. Selection Button The left mouse button on the mouse. Used to click, Double-click and drag items with the pointer. Menu button The right mouse button on the mouse. Used to reveal the menu bar and choose menu commands with the pointer. Mouse Pointer Commands Point Position the pointer on an item. Click Point to an item, and then quickly press and release the Selection button. Double-click Point to an item, and then quickly press and release the Seletction button twice. Drag Point to an item. Press and hold the Selection button as you move the mouse to a new location. Then, release the mouse button. 1.5 Terminology used in this book * Account refers to your own sources of money. For example, a bank account, a credit or charge card, a store card, an investment or building society account. * Budget refers to the amount you estimate you will be spending. For example, a budget for a summer holiday. * Manual transaction refers to a money transaction which occurs once. For example, writing a cheque to buy some food, buying a radio using a credit card. * Notepad refers to the facility in Money Matters to save a few lines of text. For example, you can set up a Notepad for your bank account - this may contain the bank's address and the name of the local manager. Page 6 * Reconciled refers to any money transaction which you know has been processed. For example, if you paid for something by credit card, the transaction is considered Reconciled when the money has been transferred out of your account. (Normally you would only know this when you receive your statement and the transaction appears on it). By differentiating between Reconciled and Unreconciled transactions, Money Matters can provide you with both up-to-date account balances, and actual balances to match the statements you receive. Compare Unreconciled. * Regular transaction refers to a money transaction which occurs regularly. For example, a standing order to pay off a loan, a monthly mortgage payment. * Type refers to the groups into which you allocate your income and expenditure. For example, you probably want to analyse your spending over different headings, such as Food, Petrol Housekeeping. * Unreconciled refers to any money transaction for which you have not received confirmation that it has been processed. For example, you may have written a cheque for something, but it has not yet gone through to your bank account. Compare Reconciled. Page 7 -------------------- 3. How To Get Help -------------------- 3.1 Money Matter`s On-Line Help System Any time you want information about a command or option, ask Money Matters for help: Press the Help key. Then, from the help contents list, just select the topic with which you require help. To get specific help about a menu command move the arrow pointer over the menu command and, with the Menu button still depressed, press the Help key on the keyboard (floppy disk users may be prompted to insert another disk). To get specific help about a requester, press the Help key when the requester is displayed. 3.2 Product Support And Registration When you choose Digita, you're getting more than just a great product, you're getting a company committed to providing the best possible customer service and support for your product. We want you to get the most from your Digita software. As a registered user, we'll help you get it. If you have any question about Money Matters, first look in this book, or consult Money Matter`s on-line help system. If you cannot find the answer, contact Digita: * For technical support call 0891 616 944 This is available to registered Money Matters users Monday to Friday, from 11AM until 5PM. Calls are charged at 36p per minute cheap rate and 48p per minute at all other times. Be sure to ask permission of the telephone owner before calling. * Enclosing a stamped self-addressed padded envelope, write to Digita Technical Support Division, Black Horse House, Exmouth EX8 1Jl ENGLAND, or fax 01 395 268 893. * E-Mail on: * CIX - mailbox digita@cix. There is open conference, digita, and a closed conference for registered users, digita.tech * CompuServe - mailbox 100031,3032 * Internet - mailbox support@digita.demon.co.uk * Fir general enquiries only, call 01 395 270 273. Before contacting technical support, see Chapter 9, Troubleshooting, or refer to the Money Matters on-line help system (Help menu). --------------------------------------------------------------------- IMPORTANT Under no circumstances can we provide either telephone or written product support to unregistered users. --------------------------------------------------------------------- Page 8 ----------------------------------- 4. Preparing To Use Money Matters ----------------------------------- 4.1 What you should already know To set up Money Matters on your Amiga, you need an understanding of basic Amiga concepts. Before you begin, you should know how to: * Use icons on Workbench desktop. * Use the mouse to point, drag, click and double-click. * Start and quit from applications using Workbench. * Initialize (format) and copy disks using the Shell or Workbench. * Open, copy and delete icons from Workbench. * Pull down menus and choose menu commands. * Use requesters and requester gadgets (more information is contained in the Money Matters on-line help). If you are not familiar with any of these terms or processes, see your Amiga owner's guide. 4.2 Making Backups You have been provided with one master disk. It`s important to work with a copy of your Money/MattersInstall disk rather than the original. If a copy is damaged or lost, you can go back to the original and make another copy. step 1 Before copying the master disk, slide up the small tab (if it exists) in the upper-left corner on the back of the disk so that it is in the uppermost position (the tab will no longer be visible from the front side of the disk). This locks information on the disk, preventing accidental deletion of files. step 2 Switch on your Amiga and insert the disk titled WORKBENCH. Double-click the WORKBENCH disk icon, double-clicking the SYSTEM DRAWER, and then double-click the SHELL icon. Enter SYS:SYSTEM/DISKCOPY FROM DF0: TO DF0: and press the Return key (be sure to enter zero, not the letter O). step 3 Now place the original master disk in the internal disk drive and when prompted, press the Return key. Follow the on-screen instructions. Then put the original disk away in a safe place. --------------------------------------------------------------------- IMPORTANT If you make backups from Workbench be sure to rename the backup disks removing copy_of_ and make sure there are no hidden spaces contained in the disk titles. --------------------------------------------------------------------- Page 9 4.3 Floppy Disk Installation You need to install Money Matters once before you can use it. Once Money Matters has been successfully installed, you do not need to repeat the process. You need to have the following items before you can begin: * A backup copy of your Money/MattersInstall master disk (to make a backup copy, follow the procedures outlined in Chapter 4.2, "Making Backups"). * Two blank floppy disks onto which Money Matters will be installed. Throughout this procedure you will be prompted to change disks as necessary (for example, "Insert Volume Money Matters in any drive"). step 1 Switch on your Amiga and insert the disk titled Money/MattersInstall. step 2 When the Workbench desktop appears, double-click the Money/MattersInstall disk icon and then double-click the Install Money Matters icon. step 3 You will be asked to specify your knowledge of the Amiga: OPTION DOES Novice A basic installation is automatically performed. From time to time the installer may ask you to insert other disks. Intermediate A basic installation is automatically performed. and Expert You will be asked to make certain choices that will affect the installation. Click Proceed to start the installation and follow the on-screen instructions. step 4 When prompted, select the radio button titled "On Floppy Disks" and then click the Proceed button to start the installation process. Installing onto floppy disk may take some time as the installer needs to create two disks for you to use. --------------------------------------------------------------------- IMPORTANT If you get a message to insert a disk which is already in the drive, then the disk is incorrectly titled and needs renaming. --------------------------------------------------------------------- A message will appear to confirm that the installation has been successfully completed. Now reset your Amiga with the disk titled Money Matters in the internal disk drive and see Chapter 5, "Starting Money Matters". Page 10 4.4 Hard Disk Installation You need to install Money Matters once before you can use it. Once Money Matters has been successfully installed, you do not need to repeat the process. You will need a minimum 2MB of free space to install Money Matters on your hard disk. step 1 Switch on your computer (without a disk in the internal disk drive) and wait for Workbench screen to appear as normal. step 2 When Workbench appears, insert the disk titled Money/MattersInstall. Double-click the disk icon and then double-click the icon titled INSTALL MONEY MATTERS. step 3 You will be asked to specify your knowledge of the Amiga: OPTION DOES Novice A basic installation is automatically performed. Intermediate A basic installation is automatically performed. Occasionally, you may be asked to make certain choices that will affect the installation (like where on your hard disk you would like to install the program). Expert You will be asked to make certain choices that will affect the installation (like where on your hard disk you would like to install the program). Click Proceed to start the installation and follow the on-screen instructions. step 4 When prompted, select the radio button titled "On A Hard Disk" and then click the Proceed button to start the installation. step 5 You will also need about 25K disk space in your System partition for Money Matters` fonts and other files. Novice users only - the installer will install Money Matters onto your hard disk. At the end of the installation, you will be told where Money Matters drawer containing the Money Matters program is situated. (On most hard disks, this will be the partition titled Work. However, if a partition of this name does not exist, the installer will make an informed guess.) Page 11 A message will appear to confirm that the installation has been successfully completed. Now reset your Amiga with the disk titled Money Matters in the internal disk drive and see Chapter 5, "Starting Money Matters". Intermediate or Expert users - the installer will ask you to select the destination for Money Matters (where you wish the Money Matters drawer, containing the Money Matters program and files, to be located on your hard disk). Insert the appropriate disk a s requested. A message will appear to confirm that the installation has been successfully completed. Now reset your Amiga with the disk titled Money Matters in the internal disk drive and see Chapter 5, "Starting Money Matters". Page 12 --------------------------- 5. Starting Money Matters --------------------------- 5.1 Floppy Disk Users Insert the disk titled Money Matters into the internal disk drive and switch on or reset your Amiga. --------------------------------------------------------------------- IMPORTANT Be sure to use the Money Matters disk, not your Amiga Workbench disk. --------------------------------------------------------------------- To start Money Matters, double-click the Money Matters disk icon and then double-click the Money Matters program icon. Now go to section 5.3, "Personalising Money Matters". 5.2 Hard Disk Users Double-click the Money Matters program icon located in the Money Matters drawer on your hard disk. 5.3 Personalising Money Matters The first time you start Money Matters, you will be prompted to type: * Your name. * The name of your organisation. (If this is not applicable, enter your name again.) * Your license number (this appears at the back of this book, next to the registration card). * Click OK. Once you have personalised the program, your name and details will appear in the "About Digita Money Matters" requester (About command, Project menu), confirming that you are a registered licensed user. If you do not personalize Money Matters correctly, you will be returned to the Amiga Workbench. 5.4 Setting The System Date And Time When you start Money Matters, a requester appears prompting you to enter the current date and time. If you have an Amiga with built-in clock, you just need to click OK as the date and time should be correct. If not, you should enter the correct date and time before clicking OK. If you have a built-in clock and wish to prevent the "Set Date and Time" requester appearing every time you start Money Matters, deselect the "Set Date and Time on Startup" checkbox on the "General Settings" requester (" Change Settings" - General, Settings menu), and then choose "Save Settings" (Settings menu). Page 13 --------------------- 6. Your First Steps --------------------- This tutorial assumes you have: * Successfully installed Money Matters. * Personalised your copy of Money Matters. * A blank formatted disk titled Mydata. * Double-clicked the READ.ME document (which will be on the disk titled Money/MattersInstall). * Started Money Matters by double-clicking the icon titled money Matters. * When prompted, typed the current date and time, and clicked OK. This is what should be on screen. *** See Figure 6-1 Money Matters opening screen *** If you cannot get this screen, refer to the previous sections. 6.1 What`s on screen Screen Title Bar: Shows the program name, version number and copyright owner. Screen Depth Gadget: Moves the front screen backwards. Desktop: Shows Account icons when you open a file. Page 14 *** See Figure 6-2 Choosing Money Matter`s commands, pull-down menus *** Menu Bar: The menu bar is displayed when the Menu button (Right Mouse button is held down. It Appears in place of the screen title bar as long as the Menu button is depressed. To choose a command from a menu, press and hold the Menu button, and then move the arrow pointer over the menu you want (Project menu, for example). The full Command list will then Pop-down, and with the menu button still depressed, move the arrow pointer down the list until it`s over the command you want. Then, release the menu button to choose that command (Save, for example). 6.2 Setting Up Your Printer Money Matters uses your Workbench preferences to calculate the size of paper on which you are printing. It is important, therefore, to ensure that your Workbench printer settings are correct. step 1 From the Workbench screen, double-click the Printer icon to display "Workbench Printer Preferences" (See Fig 6-3). This is located in the Prefs drawer on your Money Matters disk or, with a hard disk system, in the Prefs drawer on your Workbench or System partition. Select the appropriate printer driver for your printer from the "Printer Driver" list gadget (use the following table). If your printer is not listed it may have an emulation which corresponds to one of the following. Page 15 *** See Figure 6-3 Workbench 3.0 Printer Preferences *** PRINTER PRINTER DRIVER Epson Compatible 9 pin EpsonX Epson Compatible 24 pin EpsonQ Cannon Bubblejet CannonBJ10 Hewlett Packard Compatible LaserJet HP_LaserJet Hewlett Packard Compatible DeskJet HP_DeskJet step 2 Follow the tables below for changing the other values in the requester: PRINTER PITCH LEFT MARGIN RIGHT MARGIN Pica (10cpi) 5 75 Elite (12cpi) 6 90 Fine 15-17cpi - Do not use this setting as it may give unpredictable results PAPER SIZE PRINTER SPACING PAPER LENGTH A4 8 65 A4 8 86 US Letter 6 60 US Letter 8 80 Click Save to save these settings permanently to disk. 6.3 Using Money Matter`s On-Line Help System Anytime you want information about a command or option, you can ask Money Matters for help. Choose the menu command you want help with, but before releasing the Menu button, press the Help key (floppy disk users may be prompted to insert the appropriate disk). You can ask Money Matters for help by pressing the Help key (see Chapter 3.1, "Money Matters` On-Line Help System"). Page 16 *** See Figure 6-4 Getting Help *** The Buttons Contents: Click to reveal contents list. Index: This option is permanently unavailable Help: Click to display help about how to use the on-line AmigaGuide help system (this button may be dimmed on some versions of Workbench). Retrace: Steps backwards through the help topics previously selected. Browse <: Steps to the previous section of the topic. Browse >: Steps to the next section of the topic. Each help topic has further cross references, accessed by clicking their button in the text. The Help window can be resized and moved like any other Click the close gadget to close the Help window. (As AmigaGuide menus vary depending on the version of Workbench they are not documented in this book). For help on how to use the requesters and gadgets in Money Matters, Use the AmigaGuide on-line help system. Choose Contents (Help menu), click the Tutorials button, and then click the button titled "How to use Money Matters requesters". For help on a requester, press the Help button when the requester is displayed. Page 17 ------------- 7. Tutorial ------------- Follow this tutorial closely and do not try to modify the application until you finish. This tutorial purposely illustrates a wide variety of the features of Money Matters. This is what should be on screen *** See Figure 7-1 Money Matters opening screen *** If you cannot get this screen, refer to Chapters 1 and 2. 7.1 What's on The screen The requester requests the current date and time. The text box titled "Current date" should be highlighted; if it isn't, click inside it with the Left Mouse key. step 1 For the tutorial to work correctly you should set the date to 1st April, 1995. To do this enter 01041995. As you enter the first number notice that the mouse pointer disappears and the text box changes to / / and indicates you are now in edit mode. When editing, note these keyboard shortcuts: KEY DOES Left Arrow Move cursor left Right Arrow "" "" right Shift-Tab Move to Previous text box Tab key Move to next text box Shift-Left Arrow Move to start of text box Shift-Right Arrow Move to end of text box Right Amiga-X Clear text box Right Amiga-Q Restore text box settings Page 18 Backspace Delete character to the left Delete Delete current character Enter Select default button Esc Cancels requester If you wish to edit an entry simply click in the appropriate gadget. step 2 Now press the Tab key, this completes the entry for the "Current date" and moves the cursor into the "Current time" Enter the current time in any format you wish (for example, 20.15 or 8.15AM) and press the Return key. Click OK with the Left Mouse key, the requester disappears leaving the blank desktop and menu bar. However, the requester will not disappear if you typed an invalid date or time. 7.2 Creating a new file Press the Right mouse key and move the pointer onto the menu bar and choose New from the Project menu. The file requester looks like this: *** See Figure 7-2 `File selector` requester *** This is used whenever you create a new file, or open or save existing files. Click the Drawer text box, delete its contents and type MYDATA: (type this exactly as it is written, with no spaces and ending with a colon), and press the Return key. Page 19 When prompted insert the disk titled MYDATA. If the system continues to ask for volume MYDATA then this indicates the disk has not been renamed correctly. Rename the disk and try again. Click the File text box and type MYFILE and press the Return key. The message shown on the screen is an alert box and is used to ask simple questions or give warnings where only a button click response is necessary (requesters are used where more information, such as a date, is required). This message provides the option to load an existing configuration from another Money Matters file (you would normally use this to load a configuration from a previous year's file). *** See Figure 7-3 Money Matters desktop *** These are the standard icons which appear on the desktop: Printer, Help, Calculator, Types, Markers, Regular, Budget, Investment and Trashcan. 7.3 Setting Up Accounts step 1 From the EDIT menu choose Accounts to show the list of accounts, as there are none yet click Add to display the "Accounts Details" requester. This requester is used to set up bank accounts, credit card accounts and so on. Page 20 *** See Figure 7-4 `Account Details` requester *** step 2 Enter Natwest Current Account into the Name text gadget and press the Tab key. Type 77777 in the Number text gadget and press the Tab. If you wish to edit an entry simply click in the appropriate gadget and change its contents. step 3 The gadget titled Code allows you to enter a 2 character reference code that is used in other areas of the Money Matters, such as budgeting or standing orders. Enter NC (Natwest Current) and press Tab. step 4 The Type may be changed by clicking the arrow to display a pop-up menu containing a list of previously created Types. This is currently set to Cash. The Account you have set up is a cheque Account therefore click the pop-up, and with the Left Mouse Key held down, move the selection bar down the list until Cheque is selected and then release the Left Mouse Key. step 5 The "Reference Number" gadget can be used to enter the starting cheque number. Enter 765534 and press Tab. Page 21 Remember, when editing a text gadget you can use the following keys: KEY DOES Left Arrow Move cursor left Right Arrow "" "" right Shift-Tab Move to Previous text box Tab key Move to next text box Shift-Left Arrow Move to start of text box Shift-Right Arrow Move to end of text box Right Amiga-X Clear text box Right Amiga-Q Restore text box settings Backspace Delete character to the left Delete Delete current character step 6 Click the "Opening balance" gadget, enter 425.98 and press the Tab key. In the "Warning Limits" group, Min allows a minimum Account balance to be set, if the balance drops below this amount, you will be warned. Type -500 and press the Tab. Max allows a maximum Account balance to be set, if the balance exceeds this amount, a warning will be given. Enter 1500 and press the Tab. The minimum and maximum warning limits are currently inactive, so switch them on by clicking in the check boxes to the right. A tick indicates that the warning is active. step 7 The Title gadget in the Icon group lets you set the title for the desktop icon, enter NATWEST and click the "Show Icon" gadget. Now click the "Create Another" button, this adds the Account to your file and clears the requester for you to create another. step 8 Now type another Account with the following information: Name : Halifax savings Number: 111111 Code : HS Opening Balance: 2500 Warning Limit Min: 500 Warning Limit Max: 0 Type: Savings Icon Title: HALIFAX Cheque Number: 0 Set the "Warning Limits" Min check box (a tick appears). Icon - Title: Halifax Click the "Show Icon" gadget and click "Create Another". Now create another Account: Page 22 Name: Access card Number: 5224 2222 3333 4444 Code: AC Type: Credit Card Opening Balance: 0 "Warning Limits" -Min: -500 "Warning limits" -Max: 0 Set the "Warning limits" Min check box (a tick appears). Icon Title: ACCESS CARD Click the "Show Icon" gadget. step 9 Click the Notes button to display the Notepad requester. Notepad lets you type up to 8 lines of additional information. Enter the following: APPLIED FOR INCREASED CREDIT LIMIT press the Tab key TO 750, LETTER SENT 24/03/1993 press the Tab key Notepad is a good example of one requester overlaying another. Sometimes, you may wish to move the requester to view information in another requester behind. You do this by clicking the mouse in the centre of the bar at the top of the requester (in this case titled Notepad). Keep the Left Mouse key depressed and move the mouse pointer. When the mouse key is released, the requester will reappear in the new position. Click OK to exit the Notepad. Then, from the "Accounts Details" requester, click OK to close it. The desktop should now contain three additional Accounts icons: Natwest, Halifax and Access Card. 7.4 Setting up Income and Expenditure Types. step 1 From the View menu choose the "Transaction types" command. A Type (called TRAN) already exists. This is used to transfer amounts between Accounts and you will learn later on. Before creating transactions, you need to set up income and expenditure Types. Types consist of four character abbreviations and a description, and are used to describe different categories of income and expenditure when adding transactions. step 2 To add a Type, choose "Add Item" from the Edit menu. Enter SAL and press the Tab key. In the Description text gadget enter SALARY and press the RETURN key. Click "Create Another". Page 23 Now add the following Types and Descriptions in the same way. TYPE DESCRIPTION HK House keeping CL Clothes PTRL Petrol MISC Miscellaneous TAX Local tax CARI Car insurance CARE Car expenses CARL Car loan ENT Entertainment CASH Cash withdraw; HOBB Hobbies and interests HOLI Holidays CDS Compact discs COMP (leave blank) BCHG Bank charges INT Interest GIFT Gifts Click OK. The types should now appear, alphabetically in the window. *** See Figure 7-5 Types window *** You should see that there is no Description for COMP. To add the Description, click COMP (to highlight it), then choose "Edit Item" from the Edit menu. COMP is displayed in a requester ready for editing. (A quicker way to edit an item is to double-click the Type in the window.) Page 24 Press the Tab key to move down to the Description text gadget and type COMPUTER ACCESSORIES. Press the Return key and click OK. step 3 Types are automatically displayed in alphabetical order. Choose Sort command from the Tools menu. The Header cycle buttons let you set the heading to sort on. The radio buttons set the order, either ascending or descending. Click Cancel, and close the Types window by clicking the window closer in the top left corner of the window. 7.5 Setting up Regular Transactions step 1 Choose "Regular transactions" from the "View" menu. Regular transactions are transactions that occur on a regular basis, for example, a standing order, direct debit, loan repayment, mortgage repayment. To add a regular transaction choose "Add Item" from the Edit menu. *** See Figure 7-6 `Regular Transactions Details` requester *** step 2 Imagine you have a monthly standing order for a car loan, starting on 5th March, 1995 for 12 months, for an amount of £51.37, which is debited monthly from the Account Natwest. Page 25 To set this up, enter the following: Start date: 05/03/1995 End date: 05/03/1996 Type: CARL (This is the Type you set up earlier) Reconciled: set this checkbox on (This option will be explained later) Frequency - Every: 1 (This is the number of times the transaction occurs, in months, weeks or days, depending on the setting of the adjacent pop-up gadget). Set the adjacent pop-up gadget to Month. step 3 The "From Account" and "To Account" text gadgets should contain the code for the Account the transaction is being debited From or credited To. When you set up the Account "Natwest current" you used the "Account code" NC. Since this loan is debited from "Natwest current", use the From gadget. From: NC (Leave the To gadget blank) Reference: Car loan for Mini step 4 The Debit and Credit boxes are used to enter the amount to be debited or credited, in this instance the Account is being debited, so use the Debit gadget. Debit: 51.37 The Marker box is like a bookmark and lets you set your own lookup point. Leave the Marker gadget blank and click "Create Another". Set up the following regular transaction. It represents your salary, which is paid every two weeks into your "Natwest current" Account by direct transfer. Start Date: 01/03/1995 End Date: 01/03/2000 Credit: 312.91 Description: Salary Type: SAL To: NC Frequency - Every: 2 (Set the frequency pop-up gadget to Week.) Reconciled: set this on Now click "Create Another". Now set up this standing order which transfers £60.00 to "Halifax savings" from "Natwest current" on 15th day of each month. It starts on 15th March, 1995 and lasts for two years. Page 26 step 6 Start Date: 15/03/1995 End Date; 15/02/1997 Debit: 60.00 Type: TRAN From: NC To: HS Frequency: 1 Leave the frequency pop-up to the default, Month. Reconciled: set to on Click "Create Another". The Type titled TRAN is used exclusively for transferring funds between Money Matters. When using TRAN, you need to tell Money Matters which Account you are posting from, and which Account you are posting to. Money Matters only recognises the first three characters, that is TRA. The fourth character is discretional. This gives you the opportunity if you wish to analyse several Types of TRAN transactions (for example, TRA1, TRA2). If you leave the Description gadget blank, Money Matters automatically enters the details of the transaction. Click Cancel. The "Regular Transactions" window will now be updated with the new transactions: Close the window by clicking on the window close gadget. Like Types, there is a desktop icon, titled Regular which you can double-click to re-open the window. 7.6 Saving Information When you created this file, you named it Myfile. As you enter information into Money Matters, the information will remain in the computer's memory. Therefore, it is wise to regularly save this information onto your data disk. Remember to do this at regular intervals (about every 30 minutes is ideal). Choose "Save" from the Project menu. Money Matters has an auto-save facility, whereby you set the time interval between automatic saving. 7.7 Budgets step 1 With Money Matters you can set up budgets for each Type. Choose the Budget command from the View menu. Page 27 step 2 Choose "Add Item" from the Edit menu. To set up a budget of £60.00 a month for petrol, paid by Access credit card, type the following: Type: PTRL (This is the Type you set up earlier) Account Code: AC (this is the "Access card" Account you set up earlier) *** See Figure 7-7 `Budget Item Details` requester *** For each of the months, type 60.00. The radio button allows you to budget either income or expenditure Types. Leave this set to Expenditure. Click "Create Another". Now set up another budget of £30.00 a month for clothes: step 3 Type: CL Account Code: NC Rather than entering the same figure for each month, you can just enter one figure and then let Money Matters copy it into every month for you. To do this, click the "Calculate Budget" button. This will display a requester from which you can get Money Matters to automatically fill in the other text gadgets. Click the "Start Month" pop-up and select January from the list, then click the "End Month" pop-up and select December. Enter 30.00 in the "Start Value" gadget, set the radio buttons to "Add Value to Start" and click OK. The amount 30.00 should now appear in each month gadget. Set the radio buttons to the Expenditure, and click "Create Another". Page 28 Now you need to budget for personal cash withdrawals, say £80.00 a month. step 4 ------ Click the small arrow on the Type gadget to display a pop-up list of the Types and their descriptions (you can also remind yourself of the "Account Codes" in the same way). From the list you can see that the Type you need is titled CASH. With the Left Mouse Key still held down, select CASH from the list and then release the Mouse Key. Account Code: ** (This lets you budget over multiple Accounts). Enter 80.00 in the first month and press the Return key. Click "Calculate Budget" and as before, enter 80.00 in the "Add Value to Start" radio button and click OK. Set the radio buttons to Expenditure, and click "Create Another". Now enter the following budgets, setting the radio button to Expenditure. Click "Create Another" after each budget. Type Code Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec HK NC 50 50 50 50 50 50 50 50 50 50 50 50 TAX NC 0 20 20 20 20 20 20 20 20 20 20 0 HOBB NC 30 30 30 30 30 30 30 30 30 30 30 30 COMP NC 12 12 12 12 12 20 20 20 20 12 12 12 CARE ** 50 50 50 50 50 50 50 50 50 50 50 50 HOLI NC 0 0 0 0 0 200 0 0 0 0 0 0 CDS NC 12 12 12 12 12 12 12 12 12 12 0 0 GIFT NC 20 20 20 20 20 20 20 20 20 80 20 20 ENT NC 20 20 20 20 20 20 20 20 20 20 20 20 Click OK. The budget window will reappear with all the new budget figures. If you have made any mistakes, double-click the appropriate budget to make any corrections. --------------------------------------------------------------------- IMPORTANT Double-check that the figures you have entered correspond exactly to the figures shown --------------------------------------------------------------------- Close the budget window. As before, there is a desktop icon representing Budget. 7.8 The Calculator On the Tools menu you will notice the Calculator command. On the right side of the command appears the keyboard shortcut, L. This means that you can choose Calculator without using the mouse by holding down the Right Amiga key and pressing L. Many of the menu commands may be chosen this way. Page 29 step 1 Choose Calculator from the Tools menu, or press Right AMIGA-L. *** See Figure 7-8 The Calculator *** step 2 Click the buttons 1 2 3 * 7 + 100 = The text gadget is the calculator display. Click the text gadget and try entering 56*24-17 and then press the Enter key on the numeric keypad (press * instead of X for multiplying values ). Click C to clear the display. Now click AC to clear the history window. Page 30 7.9 The Interest Calculator With the Calculator still displayed, click the Interest button. button. *** See Figure 7-9 The Interest Calculator *** This is a simple loan calculator and provides estimates of loan costs. Because credit card companies, finance companies and banks use a multitude of ways to calculate interest, such as daily interest, monthly, compound and so on, it may not be precisely accurate. "Opening balance" is for entering the starting balance for the transaction, Periods is the time period measurement (either years, months or weeks), "Interest rate %" is the interest rate % per period and the Payment is the payment per period. For example, if you had a credit card balance of -600 (that is you owe £600), and you can afford to pay off the debt at £40 a month. The interest rate is 1.76% a month. You want to estimate the outstanding balance after five months. Opening balance: -600.00 Periods: 5 Interest rate %: 1.7600 Payment : 40.00 Now click Calc, the calculated balance will be -443.88. This represents the outstanding balance after five months. Click Exit and then Quit to return to the desktop. Page 31 7.10 Entering Transactions step 1 Double-click the icon titled Natwest Bank. The entries are postings of the "Regular transactions" you set up earlier. The transactions have been automatically back- dated to 1st March, 1995. Notice the opening balance is displayed in the window title. step 2 Choose "Add Item" from the Edit menu. This requester is used to enter the day-to-day transactions which go through your bank Account. In this example, the transaction relates to a pair of trousers costing £24.87 that you purchased using your Natwest Current Account. When adding transactions, remember to enter the date of the transaction, as opposed to the current or system date. *** See Figure 7-10 `Manual Transactions Details` requester *** step 3 Enter the following: Date: 11/03/1995 Type: CL Reconciled: Leave this gadget unselected. The Reconciled box tells Money Matters whether or not a transaction has been reconciled with a bank statement. It may be used in a number of different ways which will be covered later in this tutorial. Page 32 Description: New jeans The Reference gadget is used if the transaction was paid by cheque. You can enter this manually, or press F8 to automatically insert the next consecutive number. Reference: Press F8. This will insert the cheque number you set up earlier when you created the Account "Natwest current" (765534). Debit: 24.87 Leave the Credit gadget empty (you use the Debit gadget to pay out money, or the Credit box to pay in). Leave the Marker gadget empty (this is for setting your own reference marker). step 4 Click "Create Another", and then enter these transactions: Date Reference Debit Credit Description Type Marker 03/03/1995 20.00 Cash Machine CASH 05/03/1995 765535 23.67 New Battery CARE 06/03/1995 765536 12.94 John Birthday GIFT 08/03/1995 765537 50.00 Housekeeping HK 12/03/1995 765538 10.99 Compact Discs CDS 13/03/1995 20.00 Cash Machine CASH 15/03/1995 765539 22.91 Fishing Rod HOBB 18/03/1995 20.00 Cash Machine CASH 27/03/1995 20.00 Cash Machine CASH Click OK. The new transactions appear in the window. *** See Figure 7-11 `Natwest Current Account` window Page 33 step 5 Amending a transaction is simple. First, click the transaction with the description "Fishing rod" to highlight it and then either choose "Edit Item" (Edit menu). Alternatively, double-click the transaction. From the requester select the Debit box, and change the amount to 26.91. Click OK. step 6 Choose "Add Item" (Edit menu) and enter this transaction: Date: 20/03/1995 Reference: Debit: 8.95 Credit: Description: Great Expectations Type: BOOK Marker: Reconciled: Click OK. A warning requester appears to tell you that the Type Book has not been set up and would you like to insert it. Click Insert and create the new Type from the "Type Details". step 7 Notice that the Type name BOOK has been entered for you, so click the Description text gadget, and enter Literature books and then click OK. You will now be able to click OK from the "Manual Transaction Details" requester without any warning messages appearing. step 8 Imagine this scenario... You visit a store and purchase some motor oil and a bottle of wine (a birthday gift). You pay by cheque. You have purchased two items with one payment, therefore the transaction needs to be split over two Types, namely CARE (Car Expenses) and GIFT (Gifts). Money Matters has a special Type called SPLT, which allows you to do this. Using this example, choose "Add Item" (Edit menu) to display the "Manual Transaction Details" requester again, and enter: Date: 21/03/1995 Type: SPLT (or click Split button). Page 34 *** See Figure 7-12 `Split Manual Transaction Details` requester *** You can spread one transaction over a maximum of 20 Types. Enter the following into the requester: Type Description Amount CARE Oil 7.95 GIFT Wine 6.25 The "Total Amount" should be 14.20. Leave the Debit radio button selected. Click OK. 14.20 has been inserted into the Debit text gadget on "Manual Transaction Details". Leave the Reconciled checkbox unselected. Description: Hamilton Store Ref number: 765540 (Press F8.) Click Add, and then close the window. Double-click the Access icon and add these transactions: Date Reference Debit Credit Description Type Marker Reconciled 03/03/1995 12.96 Petrol PTRL * 11/03/1995 14.77 Petrol PTRL * 17/03/1995 8.93 Petrol PTRL * 24/03/1995 17.41 Petrol PTRL * Click OK. The transactions appear in the "Access card" window. They are displayed in red, this indicates that the balance for this Account is below zero. Click the window horizontal scroll bar and move the mouse to the right to display the right side of the window. Notice the balance is negative, with a total balance of -54.07 Page 35 Scroll the window to the left back to its original position and add this transaction: Date Reference Debit Credit Description Type Marker Reconciled 27/03/1993 500.00 Insurance CARI * Click OK. When you originally set up the "Access account" you set the "Minimum balance" to 500, therefore the alert tells you the Account has dropped below that balance. Now delete the previous transaction. To do this click the transaction (to highlight it) and then choose "Erase Item" from the Edit menu. You will be asked to confirm the deletion, click Erase. 7.11 Setting Transaction Window Display Headers. With Money Matters you can customise the display to your preference. step 1 To remove the Reference column choose "Window headers" from the "Change Settings" sub-menu (Settings menu). The check boxes allow you to switch the headers (and their contents) on or off. step 2 Switch the headers Reference and Marker off by clicking the check boxes (the ticks should disappear). Click OK and the window reappears in the new style. You can customise every "Manual Transaction" window if you wish and Money Matters will automatically remember the header settings for each Account (the information contained in each heading will be retained, although it is not displayed. Choose Sort from the Tools menu. Like Types, you can set the box with which you wish to sort, and the sort order. This is the same for Types, Markers, "Regular Transactions", Budget, Investments and "VAT codes". Click Cancel. Previously, when you set up the Access Account, you used the Notepad facility. The Notepad is also available for Types, Markers, "Regular Transactions", Budget, Investments and "VAT codes". Click the first transaction and choose "Edit Item" from the Edit menu. With the "Manual Transaction Details" requester displayed, click the Notes button. The Notepad allows you to make notes for this transaction. Click Cancel, and then click Cancel again to close the requester. Close the window and choose the "Manual Transactions" command from the View menu, select "Natwest Current Account" from the list and click OK. As you can see, this operates the same way as double-clicking the desktop Natwest icon. Page 36 7.12 Finding Transactions step 1 From the Edit menu choose the "Find and Replace" command and click the "Find What" button. In the Description gadget enter CASH MACHINE and press the Return key. Set the Description checkbox to on (this tells Money Matters you wish to search only the Description part of your transactions). Click OK. Click Find and Money Matters will search through all transactions in "Natwest Current Account" to find the first transaction with the word Cash Machine in its Description gadget. step 2 The first transaction found is highlighted. To search for the next transaction click Find again on the "Find and Replace" requester. Repeat this procedure until the screen flashes, indicating there are no more entries. Choose the Find command and experiment with different search combinations. This command is particularly useful, especially when you have been using Money Matters for several months and you wish to search through hundreds of transactions. 7.13 Finding and Replacing Transactions step 1 Choose "Find and Replace" from the Edit menu. C lick "Find What" to display a requester for you to enter your search criteria. Notice that Money Matters has remembered your last search criteria. Click OK. step 2 Click "Replace With" to display a similar requester where you enter the information you want to replace. In the Description box enter Cashpoint machine and set the corresponding checkbox on. The three buttons to the right of the requester perform these operations: BUTTON DOES Find Find next transaction. Replace Replaces current transaction. Replace all Replace all transactions. step 3 Click Find and, when the first transaction has been selected, click Replace. Money Matters now looks for the next occurrence, click "Replace All" to replace the remaining transactions. the screen will flash to indicate that no more transactions can be found. Page 37 7.14 Reconciling Transactions Notice that some of the transactions have not been included in the running balance figure. This is because these transactions are not reconciled, and therefore are not included in the total balance. Unreconciled transactions appear without an asterisk (*) in the left column. There are ways to customise reconciliation to suit your personal preference and this is explained a little later in this tutorial. In principle, you should reconcile each transaction as it appears on your bank or credit card statement. You then have a method of monitoring which transactions have cleared and those which are still outstanding. Therefore, you know the TRUE balance of your Account. To reconcile an individual transaction (when it appears on your statement), highlight the transaction and then use the "Edit Item" command (Edit menu), and select the Reconciled checkbox. A quicker method is to press and hold the Alt key and click the transaction you wish to reconcile. step 1 Try this with the transaction FISHING ROD . Notice an asterisk (*) appears to indicate the transaction is now reconciled and the balance is updated to reflect the value. Repeat the process, as this is a toggle command, the transaction will revert to being unreconciled. step 2 Choose Reconcile from the Transactions menu. This command is used to search transactions between date ranges and then globally reconcile or unreconcile. You also have the option to confirm each transaction for reconciliation if you wish (particularly useful for bank statements). step 3 Entering the following: Start Date: 01/03/1995 End Date: 05/03/1995 Ensure the Reconcile radio button is selected and the checkbox "Confirm Each One" set on. Click OK and, as prompted, click Reconcile to confirm each reconciliation. You can also ask Money Matters to calculate which transactions should be reconciled. Your own bank statements, will contain the following information: * The date of first transaction ("Start date"). * The date of last transaction ("End date"). * The Account balance ("Target balance"). * The number of transactions ("Number of transactions"). Page 38 step 4 Choose "Auto balance" from the Transaction menu and enter: Start Date: 01/03/1995 End Date: 15/03/1995 Target balance: 822.04 Number of Transactions: 10 Click OK. Notice that some of the transactions are now reconciled. Money Matters has evaluated all of the transactions you entered, between the two dates, and established a combination of 10 transactions that total the "Target balance" figure. Occasionally, a reconciliation may be wrong, particularly if you have several transactions of the same amount. In this case, you use the "Auto balance again" command (Trans menu) and Money Matters will attempt to reconcile again, using a different combination (unless there are no more combinations possible). If the "Auto balance" fails, this is probably because you made a mistake when you inserted the transactions. 7.15 Setting Transaction Defaults step 1 Choose "Set Defaults" from the Transactions menu. *** See Figure 7-13 `Manual transactions default` requester *** Page 39 With a program like Money Matters you spend much of your time entering transactions. To make this process as efficient as possible, Money Matters offers the ability to set defaults, which you can personalise to your requirements. With the Type, Reconciled, Amount and Marker gadgets you have three options : * No default. * Your own Default. * Default to the entry of the previous transaction "Last Entered" For example, to set the default type to HK, enter HK in the text box and leave the adjacent pop-up set to Specific. To set the default type to the previous entry, select the "Last Entered" from the pop-up gadget. The Date and Description gadgets have four options : * No default * Your own default * Default to entry of previous transaction ("Last Entered") * Date: to "Current Date". Or * Description: Default to "From Type". The "From Type" is the description you enter for each Type. For example, when you set up the type CL, you typed the description CLOTHES. Click Cancel. 7.16 Function Keys STEP 1 From the Settings menu choose "Change Settings" - "Function keys". This is another time-saving facility. You can program up to 20 common words or phrases. Ten for the key combination Control-Function key and ten for Alt-Function key. You cannot program a direct Function keypress (for example, F3), as these contain keyboard short-cuts for Money matters. For example, the description "CASH MACHINE" may be used regularly, and you can program this word into a Function key so that whenever you wish to enter "CASH MACHINE" you just press the appropriate Function key combination. step 2 Select F1 from the list gadget, then enter in the Control text gadget CASH MACHINE and in the Alt box enter HOUSE KEEPING. Control-F1 is now set to "CASH MACHINE" and Alt-F1 to "HOUSE KEEPING". To change the Function key (currently set to F1), click the Function key icon and overtype in the appropriate text box. Now click OK. Page 40 step 3 Choose "Add Item" from the Edit menu. Move down to the Description text gadget using the Tab key. step 4 Press Control-F1. Money Matters will automatically enter "CASH MACHINE" into the gadget. Press the Return key and description text gadget again. Now press RIght Amiga-X (to clear its contents) and then press Alt-F1, the word "HOUSE KEEPING" appears. Press the Return key, click Cancel and then close the window to return to the desktop. 7.17 Setting up Investments. step 1 Choose Investments from the View menu. This is a simple way to keep track of investments, such as Company shares, unit Trusts and so on. step 2 Choose "Add Item" from the Edit menu and enter the following: Reference Quantity Unit Price Acme PLC 100 2.37 Banana plantation 300 8.27 Fiscom PLC 500 1.97 Click OK; the window will display the list of the investments and their current value. This figure will be included when calculating a "Net Worth" report. 7.18 Multiple Windows step 1 Choose "Transaction Types" command from the View menu and choose Budget from the Budget menu. step 2 Resize the Budget window by dragging the size gadget in the bottom right corner of the window and move it downward by dragging its title bar. The Types and Investments window behind should now be visible. Money Matters lets you have many windows open simultaneously. step 3 Choose the "Add Item" command from the Edit menu, and, as you would expect, since the Budget window is the front-most selected window, the "Budget Item Details" requester appears. Now click Cancel. Page 41 step 4 Click the Types window front-to-back gadget in the right corner to bring it to the front and choose "Add Item" again from the Edit menu. Now the "Types Details" requester appears. Click Cancel. The menu commands always operate on the active window. 7.19 Arranging Windows Occasionally, if you open multiple windows, the desktop can become muddled. Money Matters has a command which lets you decide the window arrangement. step 1 Choose "Arrange Windows" from the Tool menu. step 2 Select "Tiled vertically", and then click Arrange. The windows will now appear one above the other. Try experimenting with the "Arrange Windows" command. Close each window using the window close gadget. Money Matters remembers the dimensions of each window, so when you re-open a window it will appear the same size as when you closed it. 7-20 Desktop Icons With Money Matters you have the option to display icons on the desktop for menu commands and Accounts. *** See Figure 7-14 Additional desktop icons *** Page 42 The default icons are: Printer, Help, Calculator, Regular, Budget, Investment and Dustbin. As you set up Accounts, further icons appear to represent them: Bank, Savings, Credit Card and Cash. Another icon, Tax, appears if you are tax or VAT registered. You double-click the icon to select the Account or command. Experiment by dragging a few of the icons around the screen, but take care not to drag icons over the Dustbin or Printer icons. Now choose "Clean Up Desktop" from the Tools menu. This command neatly rearranges the icons. 7.21 Setting up Your Printer. ----------------------------- Before you can experiment with the reporting options, you need to set up your printer. Choose Printers from the "Change Settings" sub-menu (Settings menu). *** See Figure 7-15 `Printer Settings` requester *** Money Matters uses the printer preferences as you have set up in your Amiga System Preferences. Spooler size: This lets you set aside memory for background printing. By default, this is set to zero. If you have 1MB or more of RAM, set this to about 20 (Kb). Background printing, as the name suggests, lets you use Money Matters and print, simultaneously. Page Length: Set this to the number of lines per page for the paper you are using, 11" paper is 66 lines, 12" paper is 72 lines, A4 paper is 70 lines. Page 43 Top Margin: Set this to the number of lines to feed at the top of each page before printing. Bottom Margin: Set this to the number of lines to skip over at the bottom of each page. Right Margin: Set this to the width of your paper (characters), in 10 Pitch you would use 80, or 132 for a wide carriage printer. Left Margin: Set this to the number of characters space for the left margin. Cut sheet: Pauses printing at the end of each page. Print quality: Select required print quality (draft or NLQ). Click OK. 7.22 Reports step 1 From the Reports menu choose Types. Whenever you choose a command from the Reports menu, you have the option to view the report on the screen, print it or save the report as a file on disk. You can also change the report layout by choosing the Reports command from the "Change Settings" sub-menu. With this tutorial, set the radio button to Screen or Printer click Print. step 2 A list of the Types (for income and expenditure) you set up earlier will appear. Experiment with the Budget and "Regular Transactions" reports. The only reports not selectable (as they are dimmed) are Markers, "VAT codes", VAT. This is because you have not entered any information relating to these commands. step 3 Choose "Account Summary" from the Reports menu. This reports lists the Accounts and provides two balances: "Reconciled balance": The current balance of the Account. "Unreconciled balance": The Account balance with all transactions reconciled. step 4 Choose "Account Statement" from the Reports menu and select the graph style you want (list, line graph, or scatter graph). The two boxes "Start Date" and "End Date" let you set a date range to search within. step 5 Click the Options button. You can define more criteria for your report. Include: Reconciled and Unreconciled transactions; Show Credits or Debits. You can also define specific Accounts, Types and Markers clicking the appropriate buttons. The Description lets you search for all or part of a description. step 6 Page 44 Click the Types button. You can use this list box to select the Type on which you wish to search. Click on individual Types to select them (shown by a `+` sign to the left of the Type) or click "Select All". "Clear All" will deselect all Types previously selected. If the "All Types" checkbox is selected, then all Types will be included in the search, regardless of the selection in the list box. The same selection principle applies to the Accounts and Markers (the Markers button should be ghosted since no Markers have been set up). Experiment with the various search options. step 7 From the Reports menu choose "Income and Expenditure". The requester is similar to the "Account Statement". Experiment with the various options. You will find this particularly useful to calculate totals for income and expenditure. step 8 From the Reports menu choose "Transactions List". This report lists all of the transactions that you have typed into Money Matters. It provides a computer audit trail. step 9 From the Reports menu choose Budget. With this report you can compare your budgeted and actual expenditure. At the end of each report, a forecast Account balance appears. step 10 From the Reports menu choose Portfolio. This report gives a summary of all investments and their current value. step 11 From the Reports menu choose "Net Worth". This report provides a list of all assets (investments and positive Account balances), and all liabilities (loans and negative Account balances). Assets and Liabilities are created from the "Net Worth" sub-menu (Edit menu). Click Cancel and then Choose the Assets command ("Net Worth" sub-menu, Edit menu). You can enter up to 20 assets and their value. Insert the following: Description Amount House 120000 Boat 10000 Click OK. Page 45 Choose Liabilities from the "Net Worth" sub-menu (Edit menu) and enter: Description Amount Outstanding loan 75200 Car Loan 850 Click OK. 7.23 Set Preferences The Settings Menu lets you personalise Money Matters. Snap to Grid?: Helps you neatly align the icons on the desktop. Create Icons?: Switch this command off if you do not want icons created when you save your file. Workbench Open: Toggles the Workbench screen open/closed in the background. On the "Change Settings" sub-menu the following commands are available: General: Dates, transaction options, and Vat. Function Keys: To customise the Function keys. Password: To set the password for the current file. File: To set default drawer, default file, autosave, backup file and save projections. Printer: To set the page settings (you covered this earlier). Screen Mode: Choose screen mode (resolution and number of colours). Screen Colours: To select your preferred cocktail colour palette. Reports: To change the layouts of each report Window Headers: To specify the column headings for the "Manual Transactions" window. Icons: To show or hide desktop icons and change their titles. Goodies: Sound, clock, and screen saver. You can use the Load, Save and "Save as" commands to store and retrieve various preference settings. 7.24 Demonstration Files There are six demonstration files supplied on your program disk which will illustrate how Money Matters may be configured. They include: DEMO.MM - The tutorial file you have just run through. SINGLE.MM - Single person, living with family at home. MARRIED.MM - Married couple, with own home. BUSINESS.MM - Self employed, small business person. STUDENT.MM - Student living in rented accommodation. TEENAGER.MM - Teenager, living with parents. Printing Page 46 -------------------- 8. Troubleshooting -------------------- Q After Money Matters prompts for Name, Organization and License Number, it quits and I am returned to the desktop. A Money Matters needs to be personalised before you can use it. You need to type your Name, Organization and License Number. Thereafter, this information is shown every time you use the program, confirming that you are the licensed user of Money Matters. Q How can I transfer money between 2 Accounts. A Use the reserved Type tran. Q When entering transactions, the running balance is not updated. A To be included in the running balance, the transaction should be Reconciled. If you require all transactions to be included in the running balance, then switch on "Include Unreconciled Transactions in Balance" in the "General-Settings" requester (Settings menu). Q My "Regular transactions" have not been posted. A This means that at some point, the correct date has not been set. Find out the date that the first "Regular Transaction" should have gone through, and then set the system date to the day before. Open your file and then immediately save it. Now set the system date to the current date and re-open your file. All entries should now be posted up-to-date. Q The same "Regular Transaction" has been posted twice. A At some point the incorrect system date has been entered. Simply delete one of the duplicate entries. Q As I type the screen flashes. A The Text gadget is full. Q As I print, unusual characters appear. A The incorrect printer driver has been installed. Q I can't print any graphs. A Check that you have installed the correct printer driver. Page 47 Q When configuring reports the different pitches and print modes do not work. A The incorrect printer driver has been installed. Q Some reports overflow a line. A Try configuring the report and adjusting the pitch, also check the margins and page width are correct in the printer preferences. Q How do I print the Notepad. A To print a Notepad, select "Show Notepad" in the appropriate report configuration requester. Q Money Matters keeps running out of memory. A Make sure the print spooler is set to O and try removing any resident programs. If there is still not enough memory, either start a new file or obtain a memory upgrade from your local Amiga supplier. Files Page 48