2 TUTORIAL CREATING A DOCUMENT Creating a document ......................... 2-2 REVISING A DOCUMENT Inserting text .............................. 2-4 Deleting text ............................... 2-5 Moving text ................................. 2-6 Undo and Redo an edit ....................... 2-7 Saving and closing a document ............... 2-7 Opening a document .......................... 2-8 FORMATTING A DOCUMENT Aligning text ............................... 2-9 Setting margins ............................. 2-10 Changing font size .......................... 2-11 WORKING WITH MASTER PAGES Using master pages for headers and footers .. 2-12 QUITTING AND SAVING CHANGES Quitting and saving changes ................. 2-17 TUTORIAL This chapter contains a set of exercises designed to introduce you to some of Final Writer's important basic features. When you finish this section, you will know how to: * Create a document * Enter text * Insert text * Move text * Undo and redo an edit * Delete text * Save a document * Close a document * Open a document * Align text * Set a margin * Change font size * Create a header/footer * Save a changed document Keep in mind that the purpose of this section is to lead you through a set of simple tasks using some of Final Writer's features. Step by step instructions for other Final Writer commands may be found in other chapters of this manual. Tutorial 2-1 CREATING A DOCUMENT The following exercise will show you how to create a new document. In this practice session, you will type a letter. As you do so, you will not need to hit the RETURN key when you get to the end of the line. Final Writer will automatically take you to the next line when a word will not fit on the line you are typing. To end a paragraph or insert a blank line, you will need to press the RETURN key. In the letter that you will be typing on the following page, the ¶ symbol shows you where to press the RETURN key. If you make a mistake while typing, use the BACKSPACE key to erase the characters. TO CREATE THE TUTORIAL DOCUMENT: ------------------------------------------------------------------------- 1. START FINAL WRITER IF IT IS NOT ALREADY STARTED. An untitled document will appear on your screen. Notice that the text tool icon on the horizontal ruler has been selected and that the insertion point is located in the upper left corner of the window. When you begin typing, text will be inserted at the insertion point. *** See Fig 2-1 *** 2-2 Tutorial 2. TYPE THE FOLLOWING LETTER: NOTE. Remember the ¶ in the letter below indicates where you should press the RETURN key. Professor Sean O'Boyle¶ Department of Irish Studies¶ ¶ Mrs. Mary Williams¶ 222 S. Main Street¶ Hometown, Arizona 85007¶ U.S.A.¶ ¶ ¶ Dear Mrs. Williams¶ ¶ I received your letter asking for information on Irish literature. You are absolutely correct that reading a nation's literature is the best way to prepare for travels there. Listed below are selected works by some of Ireland's greatest authors. Happy Reading!¶ ¶ The Playboy of the Western World, by J.M. Synge¶ ¶ The Collected Works of Yeats¶ ¶ A Guide to Dublin Pubs, by Eamon O'Farrall¶ ¶ Ulysses, by James Joyce¶ ¶ ¶ Sincerely,¶ ¶ Prof. Sean O'Boyle¶ Tutorial 2-3 REVISING A DOCUMENT Now that you have created your tutorial document, you can proceed with several exercises. INSERTING TEXT You will often wish to add characters to existing text in a document. With Final Writer, this process is quick and easy. Characters are always inserted at the insertion point. TO INSERT TEXT INTO THE TUTORIAL DOCUMENT: ------------------------------------------------------------------------- 1. Move the mouse so that the text toll is positioned just before the word "Happy" in the main paragraph. 2. Click the left mouse button. You have just set the insertion point, and any characters that you type will be inserted before the word "Happy". *** See fig 2-2 *** 3. Type the words "You may find these books at your local library." followed by two spaces. Notice that the text automatically readjusts itself within the margins of your document. The two spaces were entered to separate your new sentence from the following one. 2-4 Tutorial DELETING TEXT If you create a document and decide at a later time that the text needs to be removed, you may do so easily by using Final Writer's "Edit" menu. TO DELETE A BLOCK OF TEXT IN THE TUTORIAL DOCUMENT: ------------------------------------------------------------------------ 1. Position the mouse at the first of the blank line that appears above the line reading "A Guide to Dublin Pubs, by Eamon O'Ferrall". 2. Press the left mouse button and continue to hold it down. 3. While holding the mouse button down, drag the mouse down and to the right until the blank line and entire line of text are highlighted. 4. Release the mouse button. This process of dragging the mouse over text is known as "selecting". Selected text always appears highlighted on your screen. 5. Choose "CUT" FROM THE "EDIT" MENU. *** See Fig 2-3.1 *** The selected text will be removed, and Final Writer will automatically reformatted the document. Tutorial 2-5 MOVING TEXT You may move text within a document using Final Writer's "Cut" and "Paste" commands. TO MOVE TEXT IN THE TUTORIAL DOCUMENT: ------------------------------------------------------------------------ 1. Drag the mouse over the words "Happy Reading!" Dragging involves pressing the left mouse button, then moving the mouse while continuing to hold the mouse button down. When finished dragging, release the mouse button, and the select text will appear highlighted on your screen. *** See Fig 2-4 *** 2. Choose "Cut" from the "Edit" menu. *** See Fig 2-3.1 *** The highlighted text is removed from your document and stored in a special place called the "clipboard". 3. Position the mouse pointer after the last character of the line reading "Ulysses, by James Joyce", and click the left mouse button to set the insertion point. 4. Press the RETURN key twice. 5. Choose "Paste" from the "Edit" menu. *** See Fig 2-3.2 *** Final Writer will insert the sentence at the insertion point. 2-6 Tutorial UNDO AND REDO AN EDIT The "Undo" and "Redo" commands allow you to reverse the most recent completed command. TO UNDO THE TEXT MOVE PERFORMED IN THE PREVIOUS SECTION: ------------------------------------------------------------------------ 1. Choose "Undo Paste from the "Edit" menu. *** See Fig 2-3.3 *** The program will remove the words "Happy Reading!" that were pasted in the previous section. NOTE: An "Undo" command must be executed immediately following the command you wish to undo. When a command or action does not allow an undo, the words "Can't Undo" will be seen in the menu. TO REDO THE UNDO JUST PERFORMED: ------------------------------------------------------------------------ 1. Choose "Redo paste" from the "Edit Menu. *** See Fig 2-3.4 *** The program will redo the original text move, and your document will once again appear with the words "Happy Reading!" at the end of the tutorial letter. NOTE. A "Redo" command must be executed immediately following the "Undo" command you wish to reverse. SAVING AND CLOSING A DOCUMENT Now that you have practised some of Final Writer's basic editing techniques, it is time to learn to save and close your document. While you were creating and revising the tutorial document, you may have noticed that the name "Untitled" appeared in the title bar of your window. This is the name that Final Writer assigns to a new document until it is named and saved. TO SAVE THE TUTORIAL DOCUMENT FOR THE FIRST TIME: ------------------------------------------------------------------------ 1. Choose "Save..." from the "project" menu. *** See Fig 2-5 *** A file requester will appear so that you can give your documents a name and choose where you wish to save it. 2. Click in the data entry area following the word "Untitled", backspace over "Untitled", then type in Lesson 1. Tutorial 2-7 *** See Fig 2-5 *** 3. Click on "Save". Your tutorial document has now been saved for the first time. Notice that the document remains on the screen. TO CLOSE THE DOCUMENT: ------------------------------------------------------------------------ 1. Click the mouse in the windows's Close Box located in the upper left corner of the document window. *** See Fig 2-6.1 *** The program will remove the document from the window and ask if it is OK to quit the program. 2. Click the mouse on the "No" button. If you had chosen "Yes", the program would have ended and returned you to the Workbench window. OPENING A DOCUMENT In the previous exercise you closed the document you had created. Normally, you would not close a document that requires additional changes, but doing so in this tutorial allows you to gain practice closing and reopening a document. Now that you have closed the document named "Lesson 1", you will need to reopen it to make additional changes. TO OPEN THE TUTORIAL DOCUMENT: ------------------------------------------------------------------------ 1. Choose "Open" from the "Project" menu. *** See Fig 2-7 *** 2-8 Tutorial A file requester will appear on your screen. *** See Fig 2-7 *** 2. Locate the document you just saved and double-click the left mouse button on its name. Final Writer will load the document from the disk and display it in the window. FORMATTING A DOCUMENT The following set of exercises shows you how to perform some of Final Writer's many exciting formatting commands. ALIGNING TEXT Using Final Writer you can align your text in several ways: Left Justified Left justified text is displayed so the each line starts at the same position on the line Right Justified Right justified text is displayed so that each line ends at the same position on the line. Centred Centred text is displayed so that each line is centred between its margins. Full Justified Full justified text is displayed so that each line starts and ends at the same position on a line. You can change the justification of one or more paragraphs using either the ruler or requester. Next you will learn to change the justification of two paragraphs using the "Justification Selector" on the ruler. TO CENTRE TEXT USING THE FONT/STYLE COMMAND STRIP: ------------------------------------------------------------------------ 1. Position the mouse before the very first word in the document, "Professor". 2. Drag the mouse down and to the right until the first two lines of the document are highlighted and release the mouse button. Two lines are now selected. Tutorial 2-9 3. Choose "Centre" from the "Justification" popup menu. *** See Fig 2-8 *** The two selected lines will be centred on the page. Notice the lines are still selected. If you were going to make other changes to these lines, you could do so without reselecting them. Since you will be doing something else now, you will want to deselect the lines. 4. Click the mouse somewhere else on the document. The lines will be deselected. To change justification of two or more paragraphs at the some time, it is necessary to drag the mouse through text contained in the paragraphs. If you only want to change justification of one paragraph, you simply click the mouse in the paragraph to be changed. SETTING MARGINS The Final Writer ruler may be used for many different purposes related to the appearance of your document on the page. Margins may be easily set or changed by moving the left margin, right margin, and the first line indent horizontally along the ruler. For any paragraph (text ended by a return), the first line indent sets the left position of the first line of a paragraph; the left margin set the left position of 2-10 Tutorial the remaining lines in the paragraph; and right margin sets the right position of all lines in the paragraph. TO CHANGE THE FIRST LINE INDENT USING THE RULER: ------------------------------------------------------------------------ 1. Click the mouse anywhere in the document's main paragraph. *** See Fig 2-6.2 *** The main paragraph is the one that starts "I received...". 2. Position the mouse on the first line indent marker. On your document window the left margin and first line indent are set at 1 inch. Since they are set at the same value, their markers are drawn at the same location, one above the other. The first line indent marker is always the top marker, the left margin marker is always the bottom marker. 3. Press and hold the left mouse button and drag the left indent marker (the upper marker) horizontally to the right until it is directly over the "2" on the ruler. Final Writer will automatically reformatted the left margin of all lines of the paragraph. As explained above, the starting position of the rest of the lines in a paragraph is determined by the left margin marker. In order to set the left margin of the rest of the paragraph, you must use the left margin marker. Experiment by moving the left margin marker to some other position to the right of where it is now and back again. CHANGING FONT SIZE Final Writer contains a number of special features that allow you to change the appearance of text in your document. You may change the typeface, alter the spacing, and use a number of special effects to give your type just the right appearance. In this exercise, you will alter the appearance of the text in the body of your document by changing the font size. Tutorial 2-11 TO CHANGE FONT SIZE: ------------------------------------------------------------------------ 1. Drag the mouse over the line "Professor Sean O'Boyle". The text is now selected and ready to have its size changed. *** See Fig 2-9 *** 2. Choose "24" from the "Size" popup menu on the Font/Style Command Strip at the top of the docuemnt. The text will now appear in 24 point size. 3. Click the mouse anywhere in the document to deselect the text. WORKING WITH MASTER PAGES A master page is a place in a Final Writer document where you define text and graphics that are to appear on each of your document's body pages. There are many uses for master pages, including document titles, chapter names, special graphics, dates, page backgrounds, and page borders. Any text or graphics placed on a master page appear automatically on each of the document's body pages (excluding optional title page). It is entirely up to you whether you enter anything on a document's master page. 2-12 Tutorial The information on master pages that follows in this tutorial illustrates one specific master page application -- how to set up a typical document header and footer. USING MASTER PAGES FOR HEADERS AND FOOTERS "Header" is a term used to identify text and graphics that appear at the top of a document's pages. "Footer" is a term used to identify text and graphics that appear at the bottom of a document's pages. In Final Writer you create these special areas using the master pages feature. Text and graphics that you would normally place in a header are placed at the top of a master page. Text and graphics that you would normally place in a footer are placed at the bottom of a master page. If you are going to use master page for headers and/or footers, you should first specify the height of the area on a master page that will be used for header and footer information. If you do this, Final Writer will not allow you to enter text on a body page in the areas where header or footer information appears. TO SPECIFY THE HEIGHT OF HEADER AND FOOTER AREAS: ------------------------------------------------------------------------ 1. Choose "Section .." from the "Layout" menu. *** See Fig 2-10 *** The "Section Setup" requester will appear on your screen. *** See Fig 2-10 *** Tutorial 2-13 2. Locate the section of the requester entitled "Margins" then click in the data entry area beneath the word "Header". 3. Use BACKSPACE key to erase the value that appears in the data area, then type in the value "1". This instructs Final Writer to offset the body of your document pages 1 inch from the top. 4. Now click in the data entry area beneath the word "Footer" 5. Type in the value "1". This instructs Final Writer to offset the body of your document pages 1 inch from the bottom. *** See Fig 2-10 *** 6. Click on the "Use" button at the bottom of the requester. This instructs Final Writer to use your header and footer setup for the current document only. Had you wished to save your setup as a default to be applied to all future documents, you would have clicked on "Save". Default settings, however, may easily be changed when creating future documents. 2-14 Tutorial TO ACCESS THE MASTER PAGE: ------------------------------------------------------------------------ 1. Click the "Change Command Strip" button to the left of the Font/Style command strip. *** See Fig 2-6.3 *** The Program Command strip will appear. *** See Fig 2-6.4 *** The blank master page will appear. The page does not show the text you have already entered during this tutorial, because the text was entered on the body page. Notice that the insertion point appears automatically in the top left corner of the master. TO ENTER HEADER TEXT ON THE MASTER PAGE: ------------------------------------------------------------------------ 1. Type the following text: Trinity Collage¶ Dublin, Ireland (Remember the ¶ symbol means press the RETURN key). *** See Fig 2-11 *** Tutorial 2-15 When you eventually return to the body pages of your document, the header text will appear just as you have entered it on the master page. If your document contained more than one page, the header text would appear on all pages in the document. TO ENTER A LINE GRAPHIC IN THE FOOTER ON THE MASTER PAGE: ------------------------------------------------------------------------ 1. Click on the "New Line" tool in the Program Command Strip. 2. Scroll the document to the end of the page, and position the mouse pointer approximately 1 inch from the bottom of the page. 3. Drag the mouse horizontally across the page. As you drag the mouse, a line is drawn. *** See Fig 2-12 *** 4. When you reach the far right margin of you footer, stop dragging the mouse and release the mouse button. The line is now inserted in the footer of the master page and will appear identically on ever page of your document. 2-16 Tutorial TO RETURN TO THE BODY PAGE: ------------------------------------------------------------------------ 1. Click on the "Body Page" icon in the Program Command Strip. *** See Fig 2-6.5 *** The master page will disappear, and the body page of your document will appear on your screen. Notice that the header text and footer graphic appear on the body page just as you entered them on the master page. If you wish to enter additional text or graphics in the header or footer areas, you must return to the master page of your document. QUITTING AND SAVING CHANGES You have almost reached the end of the tutorial. By now you should have a good idea of how to create a document in Final Writer. Of course there is much more to Final Writer than the features covered in the tutorial. Refer to the remaining chapters for instructions on operations such as type, styling, spelling, using the thesaurus, printing, and working with graphics. The last exercise in the tutorial is about quitting the program. If you have followed the steps in the tutorial, you should have a document with changes that have not been saved. TO QUIT THE PROGRAM AND SAVE CHANGES AT THE SAME TIME: ------------------------------------------------------------------------ 1. Choose "Quit" from the "Project" menu. The program will ask if you want to save changes to your document. *** See Fig 2-13 *** 2. Click the mouse on the "Yes" button. The program will save your document to disk, and then return you to the Workbench screen.