Portfolio Manager Version 4.3 - General information Copyright 1985-1993 by Shane Software International Shane Software International Steve Hane 107 17th Court Sequim, WA. 98382 Order (only) line 800-742-6303 (1-800 SHANE 03) Technical support 206-681-2402 CompuServe ID: 73060,2370 _______ ____|__ | (tm) --| | |------------------- | ____|__ | Association of | | |_| Shareware |__| o | Professionals -----| | |--------------------- |___|___| MEMBER GENERAL DESCRIPTION ~~~~~~~~~~~~~~~~~~~ Portfolio Manager is a record keeping system for investors. You may split your portfolio into as many as five accounts to separate your records for accounts such as an IRA, an IRA for a spouse or child, a special purpose account, etc. PM measures portfolio performance to meet your long range goals. It computes ROI, estimated & actual yields, as well as other analytical data. It serves as an excellent tax planning and preparation tool. The main features include the ability to maintain records on the purchase and sale of securities; enter dividend, interest and capital gains distributions; calculate gain/loss and total return on investments (ROI); automatically enter reinvested income distributions; perform stock splits; and periodically update security prices. It will also allow grouped sales of multiple purchases using a variety of methods - first-in/ first-out (FIFO), last-in/first-out (LIFO), or specifically marked shares. Purchase, sale, and distribution information can be viewed on the screen, printed or sent to a file, and the reports can be for one or more securities and one or more accounts. Reports sent to a file may be combined to build a custom report combination. There are 17 distinct reports and an unlimited number of report combinations. PM is menu driven and mouse compatible. In addition, recently added options allow you to generate Schedule B and Schedule D 1040 support statements, customize the screen colors and 13 other user defined options, create a full disclosure report on investments, and select individual accounts for reports. See PM-FEATU.DOC for full list of the new & improved features in Ver 4.3 Page 1 Since PM calculates ROI and yields, income oriented investors can determine performance including dividends. Most other portfolio managers simply record distributions, but PM also factors distributions into calculated performance results. Portfolio Manager provides a powerful and flexible alternative to commercially available investment software - at a lower cost! Registration: $49.00. (s&h $3.00 Canada, $5.00 int'l) UNIQUE FEATURES ~~~~~~~~~~~~~~~~ Portfolio Manager automatically updates your investment if income is reinvested rather then require a separate entry. You may subdivide your portfolio in up to five separate accounts. Produces a check list for your 1099's. Creates supplemental tax statements that may be submitted with your tax return. PM generates reports that provide the information needed to prepare your tax returns. Reports may be sent to a disk file for later screening or printing. Maintains broker account records. The program is menu driven with error checking, on line help, backup routines, and multiple report options. Files may be automatically tested on program start. And, best of all, it's easy to use. A bonus calculator program can import results to a numeric input request. Two manuals (full & notes) are in a compressed file on disk # 3. GENERAL INFORMATION ~~~~~~~~~~~~~~~~~~~ Portfolio Manager requires an IBM or compatible. Due to the size of the program, a hard disk is required. It may be used used with any monitor and any printer. For best results, you should have a minimum of 440 KB of free memory - 520 KB is recommended. PM requires approximately 1.8 MBytes disk space. The program was created using FOXPRO(tm) Ver1.02 and compiled with the FOXPRO (tm) compiler to produce the distribution version. Program features are accessed with a bar-menu. The program uses extensive sub-menus which are accessed by using the bar-menu or entering the number of the desired feature. OTHER INFORMATION FILES ON DISTRIBUTION DISKS ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Included on this disk are the following files with information about PM. I suggest you review all of them before installation. PM-INSTL.DOC (Instruction for installing Portfolio Manager) PM-INVOI (Registration invoice - even if you don't print the form, PLEASE answer ALL the questions.) PM-VEND.DOC (Info intended mostly for distributors/vendors) PM-FILES.DOC (A complete listing of ALL files included in PM) PM-OMB.ASP (Instructions on how to resolve a dispute) PM-LICEN.DOC (Complete license and warranty information) PM-FEATU.DOC (A summary of basic and upgraded features in PM) The full documentation manuals are on distribution disk # 3 in a compressed file named MANUALS.EXE. They will be extracted from the compressed file as part of the installation program. Page 2 INSTALLATION & CONFIGURATION ~~~~~~~~~~~~~~~~~~~~~~~~~~~~ The Portfolio Manager program is quite large and therefore it's stored in 3 self-extracting, compressed files on 3 distribution disks. The compressed files were produced by the compression program LHA written by Haruyasu Yoshizaki. Unpacking to a hard drive is required due to the size of the program. The program PM-INSTL.EXE has been provided to install the program. I STRONGLY RECOMMEND YOU READ THE FILE PM-INSTL.DOC BEFORE BEGINNING THE INSTALLATION PROCEDURE. This "DOC" file contains expanded information on the installation sequence, however, the following is all that is required to initialize the installation routine. If the active drive is NOT the drive containing the distribution disk, make it active. Assuming distribution disk # 1 is in a floppy disk drive, at the DOS prompt type: A:\>PM-INSTAL -- or -- B:\>PM-INSTAL press ENTER (RETURN) to start the installation. You'll be prompted for the necessary information, and any directories you name will be created if they don't exist. After installation, the new PM directory will be the active directory. ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º PORTFOLIO MANAGER INCLUDES TWO USER MANUALS. THE MANUALS º º ARE STORED IN A COMPRESSED FILE ON DISTRIBUTION DISK # 3. º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ One of the manuals, MANUAL.DOC, is the complete documentation on the use of PM. The second manual is an abbreviated version of the full manual. To create the second manual, I extracted all the notes, suggestions, tips, warnings, etc. from the original manual and placed them in the file PM-NOTES.DOC. Also included in the compressed file, MANUALS.EXE, on disk # 3 are two programs, PRT-MAN.COM and PRT-NOTE.COM. These programs will send the respective manual to your printer to produce a printed copy (See the file PM-INSTL.DOC for more info on the manual). ÉÍÍÍÍÍÍÍÍ STARTING PORTFOLIO MANAGER ÍÍÍÍÍÍÍÍ» º º º TO START PORTFOLIO MANAGER, ENTER THE º º COMMAND "PM" (no quotes) AT DOS PROMPT º º º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ NOTE: You MUST make the drive and sub-directory containing Portfolio Manager active BEFORE entering the command "PM". If this is not the case, change to the appropriate drive/directory. Page 3 If you already have an earlier version of Portfolio Manager installed, install the new version in the same directory. The new version will NOT overwrite YOUR data files. The install program will ask if you're upgrading from an earlier version. If you respond (Y)es it will ask the location of the earlier version, confirm it, then install the required files. An upgrade utility will be invoked automatically when PM is started for the first time. IF YOU ARE UPGRADING, YOU MUST INSTALL THE NEW VERSION IN THE DIRECTORY CONTAINING THE PREVIOUS VERSION AND DATA FILES. THE FIRST TIME YOU USE IT ~~~~~~~~~~~~~~~~~~~~~~~~~ Portfolio Manager is designed to activate a configuration utility the FIRST time the program is started. Although the configuration module may be called from a sub-menu, a first time user may find the program easier to configure with the automatic activation of this feature. If you're a first time user OR even if you're upgrading from a prior version, the FIRST time you start PM, it should go directly to a CONFIGURATION UTILITY. If you start the program for the first time (new user OR upgrade) and you see an introduction screen with "CREATE BACK-UP OF DATA RECORDS Yes No", respond with a "Y" or press ENTER and the MAIN MENU will appear. Next select "Misc" from the Main Menu then OPTION 9 (Configure...) from the Misc menu. This will activate the Configuration menu. TIP: At the very minimum select Option 2 (colors) and select a color (or monochrome) set from the available options. This will reset certain screen features for the current version. GETTING STARTED WITH YOUR RECORDS ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ The most difficult part, in my opinion, of starting ANY new software package is bringing it up to date with YOUR data. After you have installed the program, I STRONGLY recommend you review section 1.H in the manual, "Starting YOUR data", before entering any data in the records. CREATING AND USING SAMPLE DATA ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ If you would like to experiment with entries prior to entering YOUR data, do the following: 1. Start the program (enter PM at DOS prompt) 2. Configure the program (automatic first time the program is started otherwise select MISC opt # 9) 3. When you exit Config, the program will restart with the new settings. The opening screen asks you to "Make backup...". Answer (Y)es !! 4. Enter your practice data (or real data if you want to). 5. On subsequent starts, do NOT answer (Y)es to backup question on the opening screen UNTIL you have decided to KEEP the entered data. Page 4 6. When you want to remove all the practice data, select option # 9 from the MISC menu (Configure...) and then option "F" from the submenu (Clear all data files). This action will reset the files to the way they were on the distribution disk (ie. you'll have to re-enter your name, your account names, etc.). You will then be ready to enter YOUR real data. MISCELLANEOUS ~~~~~~~~~~~~~ It's our intention to support this program as well as add new features in future releases. If you have a suggestion or idea of what you would like to see in a future release, please drop me a note. Future releases with additional features will be offered to REGISTERED users at a nominal cost. Please forward bug reports, problems, questions, suggestions, or general feelings about PM to the address at the top of this document. As of the preparation of this document, Shane Software is not large enough to support a full time office. If you attempt to contact me by phone and don't get an answer, PLEASE try again. I will accept calls at any REASONABLE hour (9am - 9pm Pacific time) seven days a week (evening is best). Perhaps by the time you read this, (and with your support), I'll have full time coverage. Thank you for acquiring a copy of Portfolio Manager. I hope you'll find the program easy to use and beneficial to your needs. After an evaluation period, I hope you'll want to add it to your library of regularly used productive programs. I look forward to welcoming you to our growing family of registered users. Sincerely, Steve Hane Shane Software International NOTE - When registering, PLEASE tell me which VERSION you have so I'll know which files to send to bring you up to date. I would also appreciate learning the source of your copy of PM. (see file PM-INVOI on this disk) To print the PM-READ.ME file, exit then: Select option # 8 in PM-PRINT.COM - or - Type COPY PM-READ.ME PRN: at DOS prompt -----==== EOF ====----- Page 5