PREVIEW WORDPERFECT During the preview you will type, edit, and print a few paragraph of text. Some of the fundamentals of WordPerfect are introduced here. Type a paragraph Type the following paragraph without pressing Return. Press Backspace to erase mistakes as you type. 1 Type Bears have been searching for food in camp grounds since the tourist season started. For this reason, we are increasing patrol for the next few weeks. Insert a tab Change the format by inserting a tab. 1 Move to the "B" in the word "Bears". Use the arrow keys to move the cursor. 2 Press Tab to indent the first line of the paragraph. Insert some text Edit the paragraph. 1 Move to the "f" in the word "food". 2 Type Chinese take-out as the additional text. 3 Press the Space Bar to insert space between "take-out" and "food". Use the Help key The Help key displays information about each feature. 1 Press Help and read the first Help screen. 2 Type c to find out where the Center key is located. 3 Press Center (Shift-F6) to read about the Center key. 4 Press the Space Bar to return to your paragraph. Finish the paragraph Type an interesting ending to the first paragraph. 1 Press Home, Home, to move to the bottom of the document. The end of the paragraph is the bottom of the document. The cursor moves only through text and codes-it will not move through "nothing". 2 Type two spaces and finish the paragraph with two or three sentences of your own invention. (If you can't think of anything, just type this paragraph.) Divide the paragraph Make two paragraphs out of the one you just typed. 1 Move to the beginning of the first word of the text you just typed. 2 Press Return twice to create a new paragraph. 3 Press Tab to indent the first line of the new paragraph. Change your mind Return the second paragraph to its original place. 1 Press Backspace three times to create a single paragraph. Center a title Type a centered title. 1 Move to the top of the document (Home, Home, ). 2 Press Return twice to add some space. 3 Press the Up Arrow ( ) twice to move to the top of the document. 4 Press Center (Shift-F6) to begin centering. A center code that you cannot see has been placed in the text. 5 Type "Bears" as the title. Delete a code You have changed your mind again and decide you don't want the title centered. 1 Press Reveal Codes (Alt-F3) to display the Reveal Codes window. See Codes in the Reference section for a complete list of codes and their meanings. 2 Move to the right of the Center on code [C]. 3 Press Backspace to delete the Center on code. You can cancel centering by deleting either the "on" [C] or "off" [c] codes. 4 Press the Space Bar or any other key to return to the document window. The title should be at the left margin. Print the page Do a page print. 1 Press Print (Shift-F7), then select Page (2) to print the page Unless there is more than one page, "Full Text" and "Page" print the same thing. If your printer is set for "Hand-fed forms", roll a sheet of paper into the printer, press Print (Shift-F7), select Printer Control (3), and select Send Printer a Go (G) to start printing. If the printer does not print, and you have installed Word Perfect and selected your printer, see Printer Troubleshooting in the Reference section. EXIT WORDPERFECT When you finish using WordPerfect, you must exit before turning off your computer. Turning off the machine before exiting may cause problems. 1 Press Exit (F7) to begin exiting the document. A requester appears on the screen. You now have three choices. 2 Type n to save the file, then type n again to clear the screen. or 2 Type n to not save the file, then type y to exit WordPerfect. or 2 Type y to save the file, name the file, then type n or y to clear the screen or exit WordPerfect. When you see the Workbench or the CLI on the screen, you have exited WordPerfect. If you have printed while un WordPerfect, you may see the Printer Control window after exiting. This will disappear after about a minute. You may now turn off your machine or load another program. If you make a mistake and want to start the exit again (or you want to return to your document), press Cancel (F1) while any of the exit prompts are still an your screen. You may need to press Cancel more than once. TYPING Word wrap One of the differences between a typewriter and WordPerfect is the word wrap feature. WordPerfect automatically wraps the cursor at the end of the line. You don't press Return until you get to the end of a paragraph or short line of text. Insert vs. Typeover WordPerfect uses the Insert mode as the main form of editing. This means that when you move the cursor into existing text and begin typing, text is inserted at the cursor, pushing existing text to the right. The alternative is to type over the existing text. Press Ins (0 on the number pad) to change WordPerfect to Typeover mode. The text you type in replaces existing text. Press Ins again to return to Insert mode. R.S.V.P.'s As you type and use features, WordPerfect sometimes asks you to confirm a request. The question, which can be answered with yes or no, always gives you a default reply. For example, when you print a block of text, WordPerfect displays a requester in the center of the screen. This requester asks the question "Print Block?" and displays a Yes, a No, and a Cancel button. The default reply is the button which is highlighted. If "No" is the highlighted button, you can press n or any other key on the keyboard, except y, for a no response. This is a safeguard in case you press the wrong key. You can also select a button by clicking on it with the mouse. Point to the button you want and click an the Select button of the mouse. Repeating keys The keys on many keyboards repeat simply by holding the key down. This can cause problems until you become accustomed to your keyboard. For example, if you hold down a function key unstead of quickly striking it, you may cancel the feature or enter a number of unwanted codes. Caps Lock, Shift, Alt, and Ctrl are among the few keys that do not repeat when held down. Zeros and O's, Ones and L's If you are in the habit of typing an l (lowercase L) for a 1 (one) or an O (uppercase o) for a 0 (zero), promise you will never do it on your computer. These are very different characters to your computer and should never be substituted for one another. FORMATS Preset formats You can start typing immediately after starting WordPerfect. Screen formatting and paging are automatic. Initial formats (margins, tabs, pitch, etc.) have already been set and can be changed at any time and as many times as you like throughout the document. Document-oriented WordPerfect is document-oriented, which means that features like page numbering and headers need only be entered once. Margins, spacing, and other format changes are entered at the cursor and are in effect from that point forward, or until another setting is entered. CODES Don't let this word scare you. Codes are simply commands that tell WordPerfect and your printer what to do. All word processors place codes in a document whenever you bold, underline, change margins, or, in general, change the way something looks. WordPerfect hides these codes so that the text on screen appears much like the printed page. Codes and text can be viewed together at any time by pressing Reveal Codes (Alt-F3). Codes not only tell WordPerfect how the document should look on screen, but, more importantly, they tell the printer how to print, when to underline, change margins, etc. When you press the Underline key, an "underline on" code is entered at the cursor. Text is underlined until the Underline key is pressed again, ending underline. When you press the Tab key, a "tab" code is entered. When you change the spacing, a "spacing" code is entered. Spacing is changed to the new setting until another spacing code is found. Codes are searched for and deleted the same as text. PRINTING You can print from screen or from disk. From screen, you can print a page, document, or any block of text without having first saved it on disk. From disk, or can print a document or selected pages. Whether you print from screen or disk, the Printer Control window is opened: however, if you print from screen,it is opened behind the WordPerfect window. As long as you are in WordPerfect, the Printer Control window will stay open. When you exit WordPerfect, the Printer Control window stays open (to let you print from any WordPerfect Corporation product) for about a minute, then closes automatically. Hyphenation Hyphenation improves the look if the printed page by reducing the space between characters and words. This feature is turned off when you start WordPerfect but can be turned on at any time (we recommend you wait until just before you print). You can also change the default format to "Hyphenation On" (see Set-up in the Installation section). Printer Troubleshooting The Reference section contains some printer helps (see Printer Troubleshooting). A PRINTDEF program has also been included on the Print diskette which lets you change and create printer and font definition files. FILING There is no need to open or name a file before you begin typing. You decide when, or if, the document should be saved. After creating a document, you can save it on disk. When you retrieve a document, only a copy is shown-the original document remains untouched an disk. This means you can change the on-screen copy all you like without worrying about losing the original. Timed Backup vs. Save The Timed Backup feature in WordPerfect minimizes editing losses in the event of a machine or power failure by saving the file on screen at a designated time interval (see Backup in the Reference section). We recommend that if the Timed Backup feature is not in use, you save your work (using the Save key) every few minutes or so. Original Backup This feature automatically renames any file being replaced (overwritten), thus saving the original file under a new name instead of erasing it. File Size There is no program limit an file size. WordPerfect uses all available memory and disk space (on the WP diskette) for working space. However, to maximize editing and scrolling speed, we suggest files be kept to between 20 and 70 pages. A standard diskette holds approximately 400 pages of double-spaced text or 200 pages of single-spaced text. However, you should reserve at least twice the amount of space as your largest document on disk (this empty space is used to prevent losing the file on disk in the event of a power failure during a save procedure). CENTER, BOLD, AND UNDERLINE You begin the letter by bolding and underlining a heading. (Make sure the Learn diskette is in drive 1). 1 Press Center (Shift-F6) to turn on centering. The cursor moves to the center of the screen. 2 Press Bold (F6) to turn on bolding. Notice that the number next to "Pos" on the status line is bolded when the Bold feature is on. 3 Press Underline (F8) to turn on underlining. Notice that the number next to "Pos" on the status line is underlined when the Underline feature is on. 4 Type Lone Pine National Park as the heading. Use Backspace to erase mistakes. 5 Press Bold again to turn off bolding. 6 Press Underline again to turn off underlining. 7 Press Return twice: once to end centering and return the cursor to the next line, and once to add a blank line. CAPS LOCK The Caps Lock key lets you type uppercase letters without using the Shift key. 1 Press Caps Lock to begin typing uppercase letters. Notice that the "Pos" at the bottom of the screen changes to "Pos" as an indicator that you have pressed Caps Lock. 2 Type reservation confirmation in uppercase letters. 3 Press Caps Lock to end typing uppercase letters. "Pos" changes back to "Pos". 4 Press Return twice to return the cursor to the next line and add a blank line. ADDRESS AND SALUTATION Continue the letter by typing the address and salutation, using Return to end each line and add blank lines. 1 Type Frank D. Edwards and press Return to return the cursor to the next line. 2 Type 2345 N. Quail Road and press Return. 3 Type Birdseye, Utah 84666 and press Return twice to return the cursor to the next line and add a blank line. 4 Type Dear Mr. Edwards, and press Return twice. WORD WRAP Now, type the body of the letter. As you type, let the lines wrap automatically within each paragraph. Press Return only to end the last line of a paragraph. If habit makes you press Return at the end of a line, press Backspace to delete the Hard Return. 1 Press Tab to move the cursor one tab stop to the right. Lesson 3 details how to change tab stop positions. 2 Type This letter is a confirmation of your request for a traditional log cabin. 3 Press Return twice to return the cursor to the next line and add a blank line. 4 Press Tab to move the cursor one tab stop to the right. 5 Type The Mary Todd Lincoln Cabin has been reserved in your name for the week of June 10-17, 1987. The cabin includes three bedrooms, a full kitchen, large parlor, and a hot tub. Limousine Service is also available at no extra charge. 6 Press Return twice. CLOSE THE LETTER Now, type the closing. 1 Type Warmest regards, and press Return four times to return the cursor to the next line and add three blank lines. 2 Type Ranger David Harris and press Return. 3 Type Park Reservations and press Return three times. 4 Press Underline (F8) to turn on underlining. 5 Type See enclosure to end the letter. 6 Press Underline again to turn off underlining. PRINT AND SAVE Before printing and saving the letter you have created, be sure that your printer is installed according to the instructions in the Installation section. 1 Press Print (Shift-F7) and select Full text (1). The letter begins to print. Replace the Learn diskette with the Print diskette if instructed to do so. Make sure you insert the Learn diskette again when printing is completed. If your printer is set for hand-fed forms, you must select "Send Printer a Go" in the Printer Control window. 2 Press List Files (F5). 3 Press Return to display the files on the default volume. 4 Select Change Dir (7) to change the directory. 5 Enter learn: to change the default volume to Learn. 6 Select Exit (0) to exit List Files. 7 Press Exit (F7) and type y to save the document. 8 Enter Learn: cabin as the filename. 9 Press Return to clear the screen without exiting WordPerfect. EDITING In this lesson, you create a new paragraph, insert the current date, and make other editing changes to the reservation letter typed in Lesson 1. When you finish, you print the letter, replace the letter on disk with the edited version on screen, then clear the screen. While working through the lesson, you learn the following facts about WordPerfect's features: - Center Page Top to Bottom centers a page when it is printed. - Date inserts the current date. - Delete EOL (End of Line) erases a line of Text. - Delete Word deletes the word at the cursor. - Flush Right lets you enter text from the right margin. - Justification needs to be off to print a ragged right margin. - Retrieve displays in the screen a copy of the file an disk. - Reveal Codes lets you see the codes in your document. - Save (also Exit) lets you replace a file an disk with the document on your screen. - Word Right and Word Left move the cursor one word at a time. The skills you learn in this lesson can be used to - Insert text. - Delete words. - Delete lines of text. - Make new paragraphs. RETRIEVE A DOCUMENT You should have already completed Lesson 1 before starting this lesson. If not, turn to Lesson 1 and complete the steps before continuing. 1 Press Retrieve (Shift-F10). A requester appears asking for a filename. 2 Enter learn:cabin as the filename. The letter you created in Lesson 1 appears on the screen. Remember to press Return after typing the word cabin. DELETE TEXT AND INSERT THE DATE Begin editing the letter by deleting a line of text and inserting the current date. 1 Press twice to move to the first letter of "RESERVATION". 2 Press Delete EOL (Ctrl-End) to delete the entire line. 3 Press Flush Right (Alt-F6), and the cursor jumps to the right margin. 4 Press Date (Shift-F5), then select Insert Text (1) on the Date menu to insert the current date. If the date is incorrect, go to Amiga Preferences to adjust the date and time. EDITING Create and edit a new paragraph. 1 Move the cursor to the "L" in "Limousine" (Line 16 Position 66) 2 Press Backspace twice to delete two spaces. 3 Press Return twice to return the cursor to the next line and add a blank line. 4 Press Tab, and the text moves to the next tab stop. 5 Press Word Right (Ctrl- )three times to move to the word "also" 6 Press Delete Word (Ctrl-Backspace) to delete the word "also". 7 Press Word Left (Ctrl- ) to move to the left one word. 8 Type from the airport to your cabin to add to the sentence. 9 Press the Space Bar to add a space. 10 Press to rewrite the screen. CENTER PAGE AND RIGHT JUSTIFICATION Both the Center Page and Right Justification features adjust the way your document will appear on the printed page. 1 Press Home twice, then move to the beginning of the document. 2 Press Page Format (Alt-F8) and select Center Page Top to Bottom (3). Type y to confirm. This feature centers text vertically on the page. However, the text will be centered when it is printed not on the screen. 3 Select Exit (0) to exit the Page Format menu. 4 Press Print Format (Ctrl-F8) and select Right Justification On/Off (3). 5 Type y to confirm the selection. Now, the right margin will be uneven when the letter is printed. 6 Select Exit (0) to exit the Print Format menu. 7 Press Reveal Codes (Alt-F3) and find the [Center Pg] and [Rt Just Off] codes in the Reveal Codes window. Notice that the cursor appears the same in the Reveal Codes window as it does in the document window. 8 Press the Space Bar to exit the Reveal Codes window. PRINT AND SAVE Print and save the letter, then clear the screen. 1 Press Print (Shift-F7) and select Full text (1) on the Print menu. The letter begins to print. You may need to swap the Print and Learn diskettes several times. Don't forget to insert Learn when printing is complete. 2 Press Exit (F7) and type y to save the letter. 3 Press Return to accept the current filename. 4 Type y to replace the original letter on disk with the edited letter in your screen. 5 Type n to clear the screen. FORMATTING In this lesson, you make several formatting changes to the reservation letter edited in Lesson 2. Some of the changes appear on the screen (margins, double spacing). Some of the changes appear only when the letter is printed (pitch, page, length, lines per inch). You are also introduced to the List Files window. The List Files window displays all or part of the files on a disk or in a directory. Lesson 8 gives you more practice with the List Files feature. While working through the lesson, you learn the following facts about WordPerfect's features: - List Files displays an alphanumerical list of the files on a disk. - List Files lets you retrieve, delete, and/or print a file. - Line Format lets you change pitch and lines per inch. - Page Format lets you change page length and center the page at the printer. The skills you learn in this lesson can be used to change the appearance of a printed page. RETRIEVE A DOCUMENT You should have already completed Lesson 1 and 2 before starting this lesson. If not, turn to those lessons and complete the steps before continuing. 1 Press List (F5) to display the current directory. 2 Press Return to display all the files in the current directory. The cursor in the List Files window is represented by a large reverse video bat that highlights the file (or directory) it rests on. 3 Move the cursor (using the arrow keys) to the CABIN filename in the listing. 4 Select Retrieve (1) to retrieve the cabin letter. PITCH, TAB STOPS, AND MARGINS Begin to reformat by changing the pitch, tab stop settings, and margins. 1 Press Print Format (Ctrl-F8) and select Pitch/Font(1). 2 Enter 12 to change from 10 to 12 pitch. 3 Press Return to have non-proportional spacing. 4 Press Return to keep the same font. 5 Select Exit (0) to exit the Print Format menu. Now that you are printing 12 characters per inch (pitch) instead of 10, the margins need to be wider and you need to change the tab stop settings. 6 Press Line Format (Shift-F8) and select Margins (3). 7 Enter 12 for the left margin, then enter 89 for the right margin. These settings give you one-inch margins on the left and right sides of your text when you print in 12 pitch. 8 Press Line Format again and select Tabs (1). 9 Erase the current tab stop settings using Delete EOL Ctrl-End). 10 Enter 12 for the position, then enter 5 for the increment to insert tab stops every 5 spaces beginning at position 12 (the new left margin). 11 Press Return to exit the Tab Set requester. LINES PER INCH AND TEXT LINES Now, change the lines per inch (number of lines that will be printed per inch) and the number of text lines (number of lines you want oriented on a page). 1 Press Print Format (Ctrl-F8) and select Lines per Inch (2). 2 Enter 8 to change from 6 to 8 lines per inch. 3 Select Exit (0) to exit the Print Format menu. Now that you have increased the number of lines per inch that are printed, you can increase the number of text lines on the page. 4 Press Page Format (Alt-F8) and select Page Length (4). The Page Length menu appears. 5 Select Other (3) on the Page Length menu. This lets you create your own settings. 6 Press Return to keep the form length (actual length, in lines, of the paper you are using) at 66 lines per page. 7 Enter 72 to change the text lines from 54 to 72. To arrive at 72 text lines on 11-inch paper, subtract one inch from the top and bottom for the margins. This leaves 9 inches for text, multiplied by 8 lines per inch equals 72. Notice that the form length stays the same while the number of text lines increases. Form length is always calculated at 6 lines per inch; the Lines per Inch feature only affects the number of text lines on a page. 8 Select Exit (0) to exit the Page Format menu. 9 Press Reveal Codes (Alt-F3) to find the [LPI:8] and [Pg Lnth; 66,72] codes in the Reveal Codes window. DOUBLE SPACING You can use the Search feature while you are in the Reveal Codes window. 1 Press Search (F2) to display the Forward Search requester. 2 Press Tab to insert a Tab code as the search string. 3 Press Search again to begin the search. The cursor stops to the right of the first Tab code in the letter. The cursor always stops to the right of the first code being searched for in the document. 4 Press to move to the left of the Tab code. 5 Press Return to exit the Reveal Codes window. 6 Press Line Format (Shift-F8) and select Spacing (4). 7 Enter 2 for double spacing. SAVE AND PRINT Save the letter using a new filename, clear the screen, then print the letter. 1 Press Exit (F7) to begin saving the letter. 2 Type y to confirm saving the file. 3 Enter learn:cabin.1 as the filename. You can also edit a filename by using the cursor keys to move inside or to the end of the name. 4 Press Return to clear the screen. 5 Press List Files (F5), then Return to display all the files on your Learn diskette (or in your default directory). 6 Type cabin.1 to highlight the CABIN.1 file using the Name Search feature. You may only need to type the first letter or two of the filename. 7 Press Return to leave Name Search. 8 Select Print (4) to print the CABIN.1 file. If this letter does not print correctly, your printer may not be able to print 12 pitch. DELETE A FILE To complete the lesson, delete the first revision of your letter which is still saved under the filename CABIN. 1 Type cabin to highlight the CABIN file using the Name Search feature. 2 Press Return to leave Name Search. 3 Select Delete (2) to delete the CABIN file If you are doing Lessons 1, 2, and 3 again, you may also want to delete the CABIN. 1 file at this point. 4 Type y to confirm the deletion. 5 Select Exit (0) to the List Files window. TROUBLESHOOTING Every time you press a key, you send a message to WordPerfect. Sometimes the message tells WordPerfect to display a character on the screen. Sometimes it just inserts a code into the document. Whenever you press a WordPerfect key to change a setting (margins, tabs) or perform a task (center, bold, underline), a code is placed in your text. These codes are enclosed in brackets [] and are only seen in the Reveal Codes window. In this lesson, you learn how to change the format of a document by inserting codes. You also learn to reset the format to its initial settings by deleting format codes. Finally, you learn to correct a common problem-that of hidden text. While working through the lesson, you learn the following facts about WordPerfect's features: - Backspace and Del delete codes and text in the Reveal Codes window. - Search lets you search for tab, spacing, and other codes in the Reveal Codes window. - Initial settings of WordPerfect can be set again by deleting intervening format codes. - The Center code can hide text on the screen. The skills you learn in this lesson can be used to - Detect unwanted text. - Search for and delete unwanted codes. - Check a document with the Reveal Codes window. - Solve some printing problems. RETRIEVE THE BUFFALO PERMITS DOCUMENT Retrieve the Buffalo Permits document to begin making changes. 1 Press Retrieve (Shift-F10) to retrieve a document. 2 Enter learn:permits2.Lrn as the filename. COMBINE TWO DOCUMENTS In this step, you learn how to combine two documents on your screen. 1 Move to the end of your text (Home, Home, ). 2 Press Retrieve (Shift-F10) to retrieve a document. 3 Enter learn:permits3.Lrn to retrieve that document onto the screen. Notice that the PERMITS3.LRN file was retrieved into the document on the screen at the cursor position. This feature can be very helpful in combining documents on the screen. CENTER THE HEADING AND CHANGE THE UNDERLINE STYLE When you start WordPerfect, some Preset format settings are activated (see Formatting in the Reference section). Changing these settings inserts codes into the document, and deleting them restores the original setting. 1 Press Home twice, then press to move to the top of the document. 2 Press Center (Shift-F6) to center the heading. 3 Press to reformat the screen. 4 Press Reveal Codes (Alt-F3) to see the code inserted for the Center feature [C]. 5 Press the Space Bar to exit the Reveal Codes window. 6 Press Print Format (Ctrl-F8) and select Underline Style (4) to change the underline style for the document. 7 Select Continuous Single Underlining (3) on the Underline Style menu. 8 Select Exit (0) to exit the Print Format menu. Continuous underlining underlines Tabs. Notice the change in the underlining of the document on your screen. 9 Press Reveal Codes (Alt-F3) and notice the code inserted for the Underline Style setting [Undrl Style:3]. 10 Press the Space Bar to return to the document window. CHANGE THE UNDERLINE STYLE BACK TO THE INITIAL SETTING You decide you don't like the way the document looks with this new style of underlining. To restore the initial setting, Press Reveal Codes (Alt-F3) to display the code. 2 Press Backspace to delete the underline style setting. 3 Press the Space Bar to return to the document window. Your document now appears as it did before any format changes were made. CHANGE THE SPACING BACK TO SINGLE SPACING In this step, you delete the double spacing code to change the spacing of the document back to the initial setting of single spacing. 1 Press Home twice, then to move to the top of the document, before any codes, to prepare for a forward search. Before performing a forward search, you should always move to the top of your document, before any codes. 2 Press Search (F2) to display the Forward Search requester. 3 Press Line Format (Shift-F8) and select Spacing (4) to insert a [Spacing Set] code as the search string. 4 Press Search again to start the search. 5 Press Reveal Codes (Alt-F3) to display the [Spacing Set:2] code in the Reveal Codes window. 6 Press Backspace to delete the code and change to single spacing. 7 Press the Space Bar to return to the document window. CORRECT THE OVERPRINTING PROBLEM Print the page, then correct the overprinting problem. 1 Press Print (Shift-F7) and select Page (2) to print the page on your screen. After printing the page, you can see that the last line on the printed page has extra text printed on top of the existing text. This extra text does not appear on the screen because it is hidden by a misplaced Center code. 2 Press Home twice, then to move to the end of the document. 3 Press Reveal Codes (Alt-F3) to display the Reveal Codes window. Notice that the phrase "a brown paper envelope" appears in front of the [C] code in the Reveal Codes window, but does not appear in the document window. 4 Press Search (Shift-F2) to display the Reverse Search requester. 5 Press Center (Shift-F6) to insert a [Center] code as the search string. 6 Press Search (F2) to begin the search. The cursor stops just after the [C] code. The cursor always stops to the right of what you are searching for. 7 Press Backspace to delete the Center code. The phrase hidden by the Center code now appears in the document. 8 Press Return to exit the Reveal Codes window. PRINT AND SAVE Print and save the edited letter, then clear the screen. 1 Press Print (Shift-F7), then select Page (2) to print the document. The document begins to print; it is only one page long. 2 Press Exit (F7) to begin the exit process and type y to save the document. 3 Enter learn:permits.1 as the filename. 4 Type n to clear the screen. MOVING TEXT After typing the first draft of a document, much of the editing you do deals with rearranging your thoughts into an order that makes sense. In this lesson, you are introduced to the WordPerfect features that help you rearrange and edit a sentence, paragraph, or any block of text. You also learn to create a hanging paragraph, and to use the Esc key to repeat a character. While working through the lesson, you learn the following facts about WordPerfect's features. - Block and Switch help you change a title to uppercase letters. - Center can center an existing line of text. - Move, Cut, and Copy help you move a sentence, paragraph, or block of text. - Margin Release and Indent help you create a hanging paragraph. - Esc can help you repeat a character. - Block can highlight a block of text to be printed. The skills you learn in this lesson can be used to - Rearrange your text. - Center, bold and underline existing text. - Save text in a temporary file while in WordPerfect. - Create a line of characters using the Esc key. - Print part of a page. RETRIEVE A DOCUMENT Retrieve the Tree document for editing. 1 Press Retrieve (Shift-F10) to retrieve a file to the screen. 2 Enter learn:trees.Lrn as the filename. CENTER, CAPITALIZE, AND UNDERLINE The heading of this document needs to be centered, capitalized, and underlined. 1 Press Center (Shift-F6) to turn on centering. 2 Block the title. You can block the title using Alt-F4, the pull-down menu, or the mouse. 3 Press Switch (Shift-F3) and select Uppercase (1) to change the title to uppercase letters. 4 Press Underline (F8) to underline the title. MOVE A PARAGRAPH Continue editing this document by moving the fifth paragraph to the beginning of the text. 1 Move to the left margin at the beginning of the fifth paragraph (Line 21 Position 10). 2 Press Move (Ctrl-F4), select Paragraph (2), then select Cut (1) to cut the paragraph from the screen. It is automatically saved in a temporary file. 3 Move to the left margin at the beginning of the first paragraph (Line 5 Position 10). 4 Press Move again and select Retrieve Text (5) to retrieve the paragraph. ARRANGE THE DESCRIPTIONS The tree descriptions should be arranged in their correct alphabetical order. 1 Move to the "J" in "Juniper" (Line 21 Position 15). 2 Move the cursor ahead of any codes in the line (Home, Home, Home, ). 3 Press Block (Alt-F4) to turn on Block. 4 Move to the left margin at the beginning of the sixth paragraph (Line 25 Position 10). 5 Press Move (Ctrl-F4) and select Cut Block (1) to cut the highlighted paragraph. 6 Move to the first line of the third paragraph (Line 13). 7 Move the cursor ahead of any codes in the line (Home, Home, Home, ). 8 Press Move again and select Retrieve Text (5) to retrieve the paragraph. CREATE A TREE DESCRIPTION Now add another tree description in the form of a hanging paragraph. 1 Move to the blank line before the third paragraph (Line 12). 2 Press Return to add a blank line. 3 Press Indent (Shift-F4) twice to indent to the second tab stop from the margin. The Indent feature indents an equal amount from both margins. Use the Indent key if you don't want the paragraph indented from the right margin. 4 Press Margin Release (Shift-Tab) to release the first line one tab stop. A hanging paragraph indents all but the first line of the paragraph. 5 Type Firs - Needles flat and blunt, mostly grooved on upper side, leaving flat round scars when they fall off. Remember to press Underline (F8) before and after typing Firs. 6 Press Return to add a blank line. COPY A SENTENCE Use a sentence from the Spruces tree description in the new Firs description. 1 Move the cursor to "Cones" in the Spruces tree description (Line 26 Position 45). 2 Press Move (Ctrl-F4), select Sentence (1), then select Copy (2) to copy the sentence on the screen. It is automatically saved in a temporary file. 3 Move to the end of the Firs tree description (Line 15 Position 34). 4 Press Move again and select Retrieve Text (5) to retrieve the sentence. 5 Press the Space Bar twice to add space between the sentences. 6 Press to rewrite the screen. Moving the cursor through the text reformats it. ADD ANOTHER CATEGORY You need to add one more category to the request slip at the bottom of the Tree Permit document. 1 Move to "Type of tree" on the request slip (Line 51 Position 10). 2 Move to the end of the line (Home, ). 3 Press Tab twice to add extra space in the line. 4 Type Number of trees as the new category. 5 Press the Space Bar once to add an extra space after the text. 6 Press Underline (F8) to turn on underlining. 7 Press Esc and enter 9 to change the repetition number from 8 to 9. 8 Press the Space Bar to create a line 9 spaces long. 9 Press Underline to turn off underlining. A few printers are unable to underline spaces. If your printer won't underline spaces, use the underscore character to create the line following "Number of trees". BLOCK PRINT Now, print only the request slip. 1 Move the cursor to the blank line just before the request slip (Line 37). 2 Press Block (Alt-F4) to turn on Block. 3 Highlight the request slip (Home, Home, ). 4 Press Print Block (Shift-F7,y) to print the request slip. PRINT AND SAVE Print and save the edited permit document, then clear the screen. 1 Press Print (Shift-F7) and select Full Text (1) to print the permit. 2 Press Exit (F7) and type y to begin saving the permit. 3 Enter learn:trees.1 as the filename. 4 Press Return to clear your screen. SPELL-CHECKING The Speller that comes with WordPerfect not only checks the spelling of words, but also checks for double words, words with numbers, and lets you do a word count without checking the document. In this lesson, you use the Speller to check Ranger Douglas R. LaRue's annual report. Each step helps you learn a different Speller feature. While working through the lesson, you learn the following facts about WordPerfect's Speller: - Skip ignores a word for the rest of the document. - The Speller lists alternate spellings for each word not found in the dictionary list. - Delete 2nd automatically deletes the second word of a double word. - Words with numbers can be disabled while spell-checking. - Look Up lets you see the words in the Speller that match a word pattern. - Edit moves you back into the document to edit a word. The skills you learn in this lesson can be used to - Spell-check a word, page, or document before it is printed. - Check for words with numbers. - Look up words that match a pattern. RETRIEVE A DOCUMENT Retrieve the annual report. This is the document you will be spell-checking. 1 Press Retrieve (Shift-F10) to retrieve the document. 2 Enter learn:report.Lrn as the filename. 3 Press List Files (F5) to change the default volume. 4 Press Return to display the files. 5 Select Change Dir (7) to change the default. 6 Enter wp: as the new default. 7 Select Exit (0) to return to the document window. START THE SPELLER After retrieving the annual report, you want to spell-check the entire document. 1 Replace the Learn diskette in drive 1 with the Speller/Thesaurus diskette. If you are running WordPerfect from a hard disk, make sure that LEX.WP is in your WP directory. 2 Press Spell (Ctrl-F2) to start the Speller. If you are asked for the path to the dictionary, 3 Enter df1:lex.wp as the path. If you are asked for the path to the supplementary dictionary, 4 Enter df1:sup.wp as the path. You will only need to enter these two paths the first time you run the speller. 5 Select Document (3) on the Spell Check menu to begin spell-checking the entire document. SKIP A WORD The Speller stops at the name "LaRue". You want to skit the name and continue spell-checking. 1 Select Skip (2) to skip the word for the rest of the document. AUTOMATICALLY CORRECT A WORD The Speller stops at the word "devisions". The correct spelling is displayed in the list. 1 Type b to insert the correct spelling of the word. As soon as you see the correct spelling of the word, you can type the letter for that word, or click on the word. DELETE A DOUBLE WORD The Speller stops at a double occurrence of the word "Game". You want to delete the second word. 1 Select Delete 2nd (3) to delete the second "Game" and continue spell-checking. IGNORE WORDS WITH NUMBERS The Speller checks a footnote and finds a word with a number. You want the Speller to skip all words in the document that contains numbers. 1 Select Skip words w/#'s (3) to ignore all words with numbers in the document. LOOK UP A WORD The Speller stops at the word "forfeiture", but does not display the correct spelling on the screen. 1 Select Look Up (5) and the Template requester appears. 2 Enter f*f*ture as the word pattern. All the words that begin with "f", have zero or more characters followed by another "f", have zero or more characters, and end with "true" are listed on the screen. 3 Type a to insert the correct spelling in your document. MANUALLY CORRECT A WORD The Speller stops at the name "Doner". You need to correct the spelling but do not want to add the name to the dictionary. 1 Select Edit (4) to move into the document. 2 Press twice to move to "n". 3 Type n to correct the spelling. 4 Press Exit (F7) to exit the document and return to the Speller window. "Donner" still isn't found in the dictionary. 5 Select Skip (2) to skip the corrected spelling for the rest of the document. PHONETICALLY CORRECT A WORD The Speller stops at the word "thru". The correct spelling is displayed because of WordPerfect's built-in phonetic search. 1 Type g to insert the correct spelling of the word. EXIT THE SPELLER Spell-checking is over and you see a Word Count requester on the screen. 1 Press Return to exit the Speller. If you are using two disk drives, replace the Speller/Thesaurus diskette in drive 1 with the Learn diskette before continuing. 2 Press Exit (F7), then type n twice to clear the screen. THESAURUS The Thesaurus that comes with WordPerfect helps you find words with the same meaning as a word in your document. Finding these words can also help you understand the meaning of a word. In this lesson, you write a sentence that has the right ideas but contains the wrong words. After using the Thesaurus to find synonyms for three of the words, the sentence sounds just as you had hoped. While working through the lesson, you learn the following facts about WordPerfect's Thesaurus: - The Thesaurus can look up words already on the screen or words you type in. - Look Up Word lets you search for synonyms and antonyms for a word you enter from the keyboard. - Words being referenced are highlighted in the document. If they are headwords, a list of synonyms appears. If they are not headwords, you are given a chance to enter your own synonym as a headword. - The Thesaurus looks up synonyms and groups them by parts of speech (nouns, verbs, etc.). - Subgroup words labeled with a dot can be referenced as headwords. - Replace Word replaces the word being referenced with the synonym of your choice. - The Right and Left Arrow keys move the cursor from headword to headword. - Clear Column deletes the references from the column where the cursor is. The skills you learn in this lesson can be used to find just the right word in any document you create. START THE THESAURUS Before you can use the Thesaurus, you need to insert the Speller/ Thesaurus diskette into the proper drive. If you are running WordPerfect from a hard disk, make sure that TH.WP is in your WP directory. 1 Replace the Learn diskette in drive 1 with the Speller/Thesaurus diskette (if it isn't already there). 2 Type To blunder is human, to acquit sublime. 3 Move to the word "blunder", in which is the first word to be replaced. The cursor can be anywhere on, or just after, the word. 4 Press Thesaurus (Alt-F1) to start Thesaurus. If the "Enter path to thesaurus file:" requester appears on the screen, 5 Enter df1:th.wp as the path. You won't be asked for the path to the Thesaurus file if you are running from a hard disk. REPLACE "BLUNDER" The Thesaurus displays synonyms and other words that point to the same idea as the word highlighted on the screen. An acceptable replacement for "blunder" is not on the screen, so move inside this headword to a second level of the Thesaurus list. 1 Move to the word "mistake" (using the arrow keys), and press Return to move to the second level of the Thesaurus list. Using "mistake" as a headword, you find the ideal verb to replace "blunder". 2 Move to the word "err" 3 Select Replace Word (1) to replace "blunder" with "err". REPLACE "ACQUIT" You are now ready to replace "acquit". 1 Move to the word "acquit". 2 Press Thesaurus (Alt-F1) to start the Thesaurus. 3 Move to the word "pardon" and press Return. You decide to use the word "forgive" to replace "acquit". 4 Move to "forgive". 5 Select Replace Word (1) to replace "acquit" with "forgive". REPLACE "SUBLIME" The final word to replace is "sublime". 1 Move to the word "sublime". 2 Press Thesaurus (Alt-F1) to start the Thesaurus. 3 Move to "divine" and press Return to move to the second level of the Thesaurus list. 4 Select Clear Column (4) to clear the second column. The cursor returns to the word "devine". 5 Select Replace Word (1) to replace "sublime" with "devine". The phrase should now read "To err is human, to forgive devine". 6 Press Exit (F7), then type n twice to clear the screen. If you are using two disk drives, replace the Speller/Thesaurus diskette in drive 1 with the Learn diskette before continuing. FILE MANAGEMENT A critical part of word processing is the time you spend taking care of your files. WordPerfect provides you with a List Files feature that displays files in alphanumeric order. You can then perform a variety of tasks such as retrieving, printing, or copying a file. You can also look into the contents of a file or even search for files that have certain words. In this lesson, you are given the task of finding a file that has a Tree Harvest Request form and contains Ranger John T. Smith's name. You then change the name to Douglas R. LaRue, copy the file to the Data diskette, then print the request form from the List Files window. You will need the diskette you labeled "Data" during installation for this lesson. While working through the lesson, you learn the following facts about WordPerfect's List Files feature: - List Files lets you create a pattern to display certain files on a diskette or in a directory. - Word Search helps you find all the files that contain a certain word. - Look lets you display the contents of a file without retrieving it. - Retrieve lets you retrieve a file from the List Files window. - Copy lets you copy a file to another diskette or directory. - Rename lets you change the name of a file. - Print lets you print a file from the List Files window. The skills you learn in this lesson can be used to - Manage the files on a diskette or in a directory. - Find a file without remembering the filename. - Make backup copies of files. DISPLAY A GROUP OF FILES Before beginning your search for the file with the Tree Harvest Request form, you want to display only those files that might have the form. 1 Press List Files (F5) to select the List Files feature. 2 Enter learn:*.Lrn to display only those files that have a .LRN extension. The files and information in the List Files illustrations may not exactly match what you see on your screen. However, the instructions for each step will still accomplish the outlined task. WORD SEARCH You know that the file you are looking for should have Ranger Smith's name and the word "tree" in it. Therefore, do a Word Search for all files with "Smith" and "tree" in them. 1 Select Word Search (9), and the Word Search requester appears. 2 Enter smith;tree to find all the files that have both words. The semicolon serves as an AND operator. You do not need to type uppercase letters to match a word. LOOK You have now limited the files to just a few. Begin using the Look feature to find the file with the request form. 1 Move to the REPORT1.LRN file. 2 Select Look (6) to display the text in the file. You can use the PgDn key to look through the entire contents of the file. The request form is not in the REPORT1.LRN file. 3 Press Exit (F7) or Cancel (F1) to exit the REPORT1.LRN Look window and return to the List Files window. 4 Move the cursor to the TREES.LRN file. 5 Select Look (6) to display the text in the file. 6 Press PgDn to move one screen down through the file. The request form is displayed in the TREES.LRN Look window. You found the correct file! 7 Press Exit or Cancel to exit the TREES.LRN Look window and return to the List Files window. EDIT THE FILE You are now ready to replace Ranger Smith's name with Douglas R. LaRue's name, then save the new document. 1 Select Retrieve (1) to retrieve the file. 2 Press Replace (Alt-F2) and type n to replace without confirming. 3 Type John T. Smith as the search string to find Ranger Smith's name. 4 Press Search (F2) to accept the search string. You are asked what should replace the search string. 5 Type Douglas R. LaRue as the replace string to replace Ranger Smith's name. 6 Press Search again to begin replacing. Each Occurrence of "John T. Smith" is replaced by "Douglas R. LaRue 7 Press Exit (F7) and type y to save the edited document. 8 Enter learn:larue.bac as the filename. 9 Type n to clear the screen. COPY TO ANOTHER DISKETTE Because you only want to work with LARUE.BAC file, display only that file in the List Files window. 1 Press List Files (F5) to select the List Files feature. 2 Enter learn:larue.bac to display only the LARUE.BAC file. Since you will be making a backup copy on another diskette, you will need an extra, initialized diskette. (Use the diskette you labeled "Data" during installation.) 3 Select Copy (8). 4 Enter data: to copy the file highlighted by the cursor to the Data diskette. 5 Replace the Learn diskette in drive 1 with the Data diskette. If you are running WordPerfect from a hard disk, place the Data diskette into drive 0. You may have to swap the Data diskette and the Learn diskette several times. 6 Replace the Data diskette with the Learn diskette when copying is complete. Remove the Data diskette if you are running WordPerfect from a hard disk. RENAME AND PRINT Now that you have saved the file on a diskette, you want to rename it, then print it. 1 Select Rename (3). 2 Enter learn:larue.trs as the new filename. 3 Select Print (4). CHANGE THE DEFAULT VOLUME Change the default volume back to Learn:. 1 Select Change Dir (7) to change the default volume. 2 Enter learn: to change to that volume. 3 Select Exit (0) to return to the document window. DEFINE NEWSPAPER-STYLE COLUMNS Before you can retrieve text into a columnar page layout, you must first set the column definitions. 1 Move to Line 17 Position 10. 2 Press Return to add a blank line. 3 Press Math/Columns (Alt-F7) and select Column Def (4) to begin defining columns. 4 Type y to select evenly spaced columns. 5 Enter 5 for five spaces between the columns. 6 Select Newspaper (1) for newspaper-style columns. 7 Enter 2 for two columns. 8 Press Return four times to accept the displayed margins for each column and return to the Math/Columns menu. 9 Select Column On/Off (3) to turn on newspaper-style columns. INSERT INFORMATION Now that you have defined and turned on the columns, you can retrieve information into them. 1 Press Center (Shift-F6) to center the title for the first column. 2 Type Fish Tail Shore as the title. 3 Press Return twice to end centering, return the cursor to the next line, and add a blank line. 4 Press Retrieve (Shift-F10) to retrieve a document. 5 Enter learn:fish.Lrn as the filename. 6 Press Esc, then press twice to move to the end of the Fish Tail Shore paragraph. The paragraph reformats to fit into the first column. 7 Press Hard Page (Ctrl-Return) to insert a hard page break which moves the cursor to the top of the second column. You can create columns of various lengths by using the Hard Page key. 8 Press Center to center the title for the second column. 9 Type White Sands Beach as the title. 10 Press Return twice. 11 Press Retrieve to retrieve a document. 12 Enter learn:sands.Lrn as the filename. 13 Press Esc, then press twice to move to the last line of the White Sands Beach paragraph. 14 Move to the end of the line. 15 Press Math/Columns (Alt-F7) and select Column On/Off (3) to turn off newspaper-style columns. The cursor returns to the left margin. Now move the cursor to a different place in the document to insert two more pieces of information. This time, insert the information before typing the column titles. 16 Move to Line 32 Position 10. 17 Press Return to add a blank line. 18 Press Math/Columns and select Column On/Off (3) to begin newspaper-style columns. The same column definition is used for the following paragraphs as was used in the previous steps. 19 Press Retrieve to retrieve a document. 20 Enter learn:rock.Lrn as the filename. 21 Press Esc, enter 9, then press to move to the end of the Needle Rock paragraph 22 Press Hard Page (Ctrl-Return) to insert a hard page break which moves the cursor to the top of the second column. 23 Press Retrieve to retrieve a document. 24 Enter learn:silver.Lrn as the filename. 25 Press Esc, enter 9, then press to move to the end of the silver Mine Flats paragraph. 26 Press Math/Columns and select Column On/Off (3) to end newspaper-style columns. 27 Press Esc, enter 10, then press to move to the top of the first column. (The up and down cursor keys will move you up and down the page and not inside a column.) 28 Press Center to turn on centering and center the title forthe Needle Rock paragraph. 29 Type Needle Rock as the title. 30 Press Return twice to end centering, return the cursor to the next line, and add a blank line. 31 Press twice to move to the title. 32 Press Goto (Ctrl-Home), then press to move to the second column. You can use the Goto feature to move from column to column. 33 Press Center to center the title for the Silver Mine Flats paragraph. 34 Type Silver Mine Flats as the title. 35 Press Return twice. DEFINE PARALLEL COLUMNS Parallel Columns are designed to keep a group of items together in side-by-side columns when working with the Text Columns feature. 1 Move to the end of the document. 2 Press Math/Columns (Alt-F7) and select Column Def (4) to define text columns. 3 Type n to not have evenly spaced columns. 4 Select Parallel with Block Protect (2) for parallel columns. 5 Enter 3 to specify the number of columns. 6 Enter 10, then 32 for the left and right margins of the first column. 7 Enter 35, then 57 for the left and right margins of the second column. 8 Enter 60, then 74 for the left and right margins of the third column. 9 Select Column On/Off (3) to begin parallel columns. CREATE THE ADDRESS LISTING Now use the Parallel Columns feature to create an address listing for the ranger stations. 1 Type Ranger Hyrum R. Stone in the first column. 2 Press Hard Page (Ctrl-Return) to insert a hard page break which moves the cursor to the top of the second column. 3 Type Reservoir Campgrounds Park Headquarters Lone Pine National Park Flatwood, Utah 84999 Press Return after the first three lines of the address. 4 Press Hard Page to move to the top of the third column. 5 Type 801 555-6666 as the phone number. 6 Press Hard Page to move back to the first column. Notice that there is no Hard Page break inserted after the third column. This is because WordPerfect automatically ends each group of parallel columns with a Column Off code, then turns columns back on. 7 Type Ranger John Bigney in the first column. 8 Press Hard Page to move to the second column. 9 Type Silver Mine Flats Ranger Station Lone Pine National Park Flatwood, Utah 84999 Notice that as soon as the page ended, Ranger John Bigney and his address were moved together to the top of page 2. This is because WordPerfect inserts Block Protection codes around each group of columns to protect them from a page break. 10 Press Hard Page to move to the third column. 11 Type 801 555-4444 as the phone number. 12 Press Hard Page to move back to the first column. 13 Type Ranger Jessie Parker in the first column. 14 Press Hard Page to move to the second column. 15 Type Needle Rock Ranger Station Lone Pine National Park Flatwood, Utah 84999 16 Press Hard Page to move to the third column. 17 Type 801 555-3333 as the phone number. 18 Press Hard Page to move back to the first column. That ends the last group of columns in the listing. 19 Press Math/Columns (Alt-F7) and select Column On/Off (3) to Turn off parallel columns. TABLE OF CONTENTS, LISTS, AND INDEX When writing a report, you will often need a table of contents, lists of graphs and illustrations, and/or an index. WordPerfect provides a feature that automatically generates these items after you mark the text you want included in them. All of these features are found on the Mark Text menu. This lesson takes you through the complete process of creating a table of contents, two lists, and an index. You also change the numbering style and generate these tables again. While working through this lesson, you learn the following facts about WordPerfect's features: - Block highlights text for a table of contents and lists. - The table of contents can have up to five levels. - [Mark] and [EndMark] codes are placed before and after the text marked for a table of contents and lists. - You can mark the text for the index with or without Block. - You can choose from five numbering styles for the table of contents, lists, and index. - In the table of contents, you can select a different numbering style for each of the five levels. - Once you mark the text and choose the numbering style, WordPerfect automatically generates the table, list(s), and index. The skills you learn in this lesson can be used to - Create a table of contents for your report. - Create lists of graphs, maps, illustrations, etc. - Create an index of your report. RETRIEVE A DOCUMENT Retrieve the Big Game report for editing. 1 Press Retrieve (Shift-F10). 2 Enter learn:report86.Lrn as the filename. MARK TEXT FOR THE TABLE OF CONTENTS You are ready to mark text for a two-level table of contents. For the first level, 1 Move to the "Permits" heading at the top of page 3. 2 Block the heading. 3 Press Mark Text (Alt-F5) and select Table of Contents (1). 4 Enter 1 to mark the heading for level 1 in the table. Repeat these steps for: "Big Game Hunts" at the top of Page 5. "Hunter Education Program" at the top of Page 6. "Summary" at the top of Page 7. Once you complete marking the text for the first level of the table, you are ready to mark text for the second level. 5 Move your cursor to the text in the following list and repeat the above steps. This time, enter 2 for the level number. "Herd Count" on Page 3 Line 4. "Hunting Hours" on Page 3 Line 23. "Tags" on Page 4 Line 1. "Conservation Measures" on Page 5 Line 4. "Number Taken" on Page 5 Line 16. MARK TEXT FOR TWO LISTS You are now ready to mark text for two lists-Tables (list 1) and Graphs (list 2). For the first list, 1 Move to the "Big Game Census" title on Page 3 Line 13. 2 Block the title. 3 Press Mark Text (Alt-F5) and select List (2). 4 Enter 1 to mark the title for list 1. Repeat these steps for: "Hunting Hours" on Page 3 Line 29. "Big Game Tags" on Page 4 Line 19. You are ready to mark an entry for the second list. 5 Move to the "Big Game Hunt" title on Page 5 Line 22. 6 Block the title. 7 Press Mark Text and select List (2). 8 Enter 2 to mark the title for list 2. MARK TEXT FOR THE INDEX The first task in marking text for the index is to create an "Animal" heading and use each animal name as a subheading. 1 Move to the word "Antelope" in the "Hunting Hours" table at the bottom of Page 3 (Line 31). 2 Press Mark Text (Alt-F5) and select Index (5). 3 Enter Animals as the heading. 4 Press Return to use "Antelope" as the subheading. Follow the above steps for each animal in the list. For multiple-word headings, like "Big Horn Sheep" and "Rocky Mountain Goat," use Block to mark the text before pressing Mark Text. When you finish, 5 Move to "Deer" at the bottom of the graph on Page 5 (Line 45). 6 Press Mark Text and select Index (5). 7 Enter Animals as the heading. 8 Press Return to use "Deer" as the subheading. Follow the above directions to mark each animal name at the bottom of the graph. For "Big Horn Sheep," use Block to mark the text. After marking the animal names for indexing, you are ready to mark the text for the "Documents, Government" heading. 9 Move to the "ANPI-85-LPNP" reference on Page 3 Line 26. 10 Block ANPI-85-LPNP. 11 Press Mark Text and select Index (5). 12 Enter Documents, Government as the heading. 13 Press Return to use the displayed text as the subheading. 14 Move to the end of the first paragraph on page 5 (Line13 Position 47). 15 Press Mark Text and select Index (5). 16 Enter Documents, Government as the heading. 17 Enter State Big Game Proclamation as the subheading. Now that you are familiar with marking text for an index, move to the beginning of the report and mark each occurrence of "herds" and "Big Game Permits" (you will need to use Block for "Big Game Permits". To use the displayed text for each heading press Return. There are no subheadings, so press Return again on the Index Subheading requester. Now that you have marked the text for each table, list, and index, you are ready to define the numbering style for the table of contents, lists, and index entries in the Lone Pine Big Game report. DEFINE THE TABLE STYLE Create a title for the table of contents, then define the numbering style. 1 Move to the end of page 1 (Line 13 Position 49). 2 Press Hard Page (Ctrl-Return). 3 Press Center (Shift-F6) and Bold (F6) to turn on centering and bolding. 4 Type Table of Contents as the title. 5 Press Bold again to turn off bolding. 6 Press Return twice to end centering, return the cursor to the next line, and add a blank line. 7 Press Mark Text (Alt-F5) and select Define (6). The Define Text Markings menu appears. 8 Select Table of Contents (6), and the Table of Contents menu appears. 9 Enter 2 for the number of levels in the table. 10 Type n to indicate no wrapping for the second level. 11 Press Return twice to accept the displayed styles for both levels and exit the menu. DEFINE THE LISTS STYLE There are two lists to define - one for the tables in the report and one for the graphs. 1 Press Hard Page (Ctrl-Return) after the table of contents definition. 2 Press Center (Shift-F6) and Bold (F6) to turn on centering and bolding 3 Type Tables for the first list. 4 Press Bold again to turn off bolding. 5 Press Return twice to end centering, return the cursor to the next line, and add a blank line. 6 Press Mark Text (Alt-F5) and select Define (6). The Define Text Markings menu appears. 7 Select List 1 (1), then (Page Number) Follows Entry (3) to define the first list for page numbers in parentheses to follow each entry. 8 Press Return twice to add blank lines between the Tables and Graphs lists. 9 Press Center and Bold to turn on centering and bolding. 10 Type Graphs for the second list. 11 Press Bold again to turn off bolding. 12 Press Return twice. 13 Press Mark Text and select Define (6). The Define Text Markings menu appears. 14 Select List 2 (2), then Flush Right Page Numbers with Leaders (5) to define the second list for page numbers flush right with bullet leaders. DEFINE THE INDEX The final step before generating the documents is to define the index for the report. 1 Move to the end of the report. 2 Press Hard Page (Ctrl-Return). 3 Press Center (Shift-F6) and Bold (F6) to turn on centering and bolding. 4 Type Index as the title. 5 Press Bold again to turn off bolding. 6 Press Return twice to end centering, return the cursor to the next line, and add a blank line. 7 Press Mark Text (Alt-F5) and select Define (6). The Define Text Markings menu appears. 8 Select Index (8), and the Index menu appears. 9 Select Page Number Follows Entry (2) to define the index for a page number to follow each entry. GENERATE THE TABLE, LISTS, AND INDEX With the text marked and the definitions created, you are ready to let WordPerfect take over and automatically create a table, two lists, and an index. 1 Press Mark Text (Alt-F5) and select Generate (7) to begin generating. If your computer does not have enough memory available, WordPerfect will display a message indicating this. You will need to cancel the function, or free some memory by exiting all other windows. 2 Type y to indicate that any previously generated documents have been deleted. When WordPerfect is finished, scroll through the report to see the generated text, then print the report. 3 Press Print (Shift-F7) and select Full Text (1) to print the report. CHANGE NUMBERING STYLES Before printing the final report, try changing the numbering styles for the table of contents and index. 1 Move to the top of page 2. 2 Display the Reveal Codes window (Alt-F3). 3 Move to the right of the [DefMark:ToC,2] code. 4 Press Backspace to delete the [DefMark:ToC,2] code and the table of contents definition you selected is gone. 5 Press the Space Bar to exit the Reveal Codes window. 6 Press Mark Text (Alt-F5) and select Define (6). The Define Text Markings menu appears. 7 Select Table of Contents (6) to define the table of contents. 8 Enter 2 for two levels. 9 Type y to make the second level have a wrapped format. 10 Press Return twice to accept the displayed numbering styles and exit the menu. You also want to change the index numbering style to print the page numbers flush to the right margin. 11 Move to the last page (Page 10). 12 Display the Reveal Codes window (Alt-F3). 13 Move to the right of the [DefMark:Index,2] code. 14 Press Backspace to delete the [DefMark:Index,2] code, and the index definition you selected is gone. 15 Press the Space Bar to exit the Reveal Codes window. 16 Press Mark Text and select Define (6). The Define Text Markings menu appears. 17 Select Index (8), then Flush Right Page Numbers (4) to define flush right page numbers for the index. GENERATE You are now ready to generate the final table of contents, lists, and index for the report. 1 Press Mark Text (Alt-F5) and select Generate (7) to begin generating. 2 Type n to delete the old table of contents, lists, and index. 3 Type y each time the Delete Block requester appears. PRINT THE DOCUMENT After WordPerfect finishes generating the table of contents, lists, and index, print the document, then clear the screen. 1 Press Print (Shift-F7) and select Full Text (1) to print the final version of the report. 2 Press Exit (F7) to begin clearing the screen. 3 Type n twice to clear the screen without saving the document. MACROS Macros can make life easier by storing frequently used phrases, paragraphs, formats, etc., which can be retrieved with a few keystrokes. To help you visualize what a macro is, think of any task (such as a letter closing) that you do often, and then imagine giving this task a name. Now, instead of typing the same old text and codes,type the name of the task and WordPerfect does it for you. You can define (record) a macro to perform any task you would normally do with WordPerfect. For example, - Type a closing to a letter. - Format a document. - Replace several items in a document. - Print and save a file. - Print several copies of a document. There are four basic steps to follow each time you define a macro. 1 Press Macro Define (Ctrl-F10) to begin defining the macro. The Define Macro requester appears. 2 Enter the name of the macro. "Macro Def" appears on the status line. 3 Perform the keystrokes or mouse commands you want recorded in the macro file. 4 Press Macro Define to end defining the macro. The keystrokes are saved in a file on your default drive or directory. You can press Macro Define when a WordPerfect message or requester is on the screen (e.g., the Save File requester) to stop recording the macro. Starting a merge while defining a macro will automatically end macro definition. If you are using a macro that includes a search, the macro automatically ends when the search string is "Not Found." The Replace feature does not end a macro and can be used several times in the same macro. Naming a macro Before you define a macro, you are asked to enter a name. The three ways to name a macro are: 1) entering a filename, 2) holding down either Amiga key and typing any one of the letters mapped to macros, 3) pressing Return. To see which letters are mapped to macros, press Screen (Ctrl-F3) and select Ctrl/Amiga Keys (2). You can use those letters which have "Macro" to their right on the Control/Amiga Character Mapping requester. If you enter a filename or use the Amiga keys, the macro can be started whenever you are in WordPerfect. Pressing Return creates a temporary macro that is erased when you exit WordPerfect. Macros are normally saved as files on the default drive/directory. They can be copied like other files. WordPerfect looks on the default drive/directory when starting a macro. Starting a macro If you named the macro by entering a filename, 1 Press Macro (Alt-F10) to start the macro. 2 Enter the name of the macro. Except for Amiga-key macros, you can define and start macros using full pathnames (e.g., df0:wp, df1:wp/letters). This helps those who want to save macros on the system disk/directory as well as those who want to start macros that do not reside on the default drive/directory. If you pressed Return when asked for a name, WordPerfect names the macro for you. 1 Press Macro (Alt-F10) to start the macro. 2 Press Return and WordPerfect finds the macro. If you named the macro with an Amiga key, you do not need to press Macro to start the macro. 1 Hold down Amiga, then type the letter you used to name the macro. You can use a "-m"switch ("macro="from the Workbench) to automatically start a macro when you start WordPerfect (see the Installation section). Stopping a macro You can press Cancel (F1) to stop a macro while it is running. Repeating a macro You can use Esc to repeat a macro a specific number of times. For example, to repeat a macro five times, 1 Press Esc and enter 5 to set the Esc feature for 5 times. 2 Press Macro (Alt-F10) to start the macro. 3 Enter the name of the macro. You can also create a macro that will automatically repeat or loop (see Macro Chaining below). Visible macros Whenever you start a macro, WordPerfect races quickly through the keystrokes, but displays nothing on your screen until the macro is finished. The macro is invisible. If you want text, menus, and prompts displayed on your screen while a macro is running (a visible macro), you can enter a delay value when defining the macro. 1 Press Macro Define (Ctrl-F10) to begin defining the macro. 2 Enter a macro name. 3 Hold down Ctrl and press Esc to pause defining for a delay value. A requester appears, prompting you to enter a delay value. 4 Enter a delay value from 1 to 65535 to start visibility. When you finish recording the keystrokes for the macro, 5 Press Macro Define to end defining the macro. The delay value number represents the delay between keystrokes in fiftieths of a second (50 = 1 second) and controls the speed at which the macro is displayed on the screen. You can enter a delay value at any time and as many times as you wish while defining the macro. When you want to make a macro invisible again, 1 Hold down Ctrl and press Esc to pause defining for a delay value. 2 Enter 0 to make the macro invisible again. If you want the macro to run at full speed but still want text, menus, and prompts visible, enter a delay value of one (1). Text from the keyboard While defining a macro, you can insert a pause that will let you enter text from the keyboard while the macro is running. To place a pause in the macro you are defining, 1 Hold down Shift and press Esc to start the pause. The screen flashes. (Type any text you want from the keyboard at this point, however, it will not be recorded as part of the macro.) 2 Press Return to continue defining the macro. When the macro is running, the screen flashes and WordPerfect pauses for an entry from the keyboard. 1 Enter the text from the keyboard, or press the appropriate keys. 2 Press Return to continue running the macro. Inserting a pause makes the macro visible (see Visible macros above for details). Macro chaining WordPerfect lets you chain two or more macros together. When one macro is done, the next automatically starts. There are three basic types of chains: - Simple. - Repeating. - Conditional. Each type of chain is described below. However, to better understand chaining macros, work through Lessons 17-20. Simple chains A simple chain lets you link macros together so they are completed one after another. For example, to chain Macro A to Macro B, 1 Press Macro Define (Ctrl-F10) to begin defining Macro A. 2 Enter a for the macro name. 3 Perform the keystrokes or mouse commands for Macro A. 4 Press Macro (Alt-F10) to start Macro B. 5 Enter b for the macro name. WordPerfect does not start Macro B at this point; it starts Macro B only when you actually run Macro A. 6 Press Macro Define to end defining Macro A. Define Macro B at this point, if it is not already defined. When you start Macro A, WordPerfect runs through all the keystrokes in the macro before starting Macro B. If you are using a macro that includes a search, the macro automatically ends when the search string is "Not Found." The Replace feature does not end a macro and can be used several times in the same macro. You can expand a simple chain to include several macros by continuing to start one macro while recording another. This takes some careful planning to make sure the macros are chained in the correct order. Start Macro B while recording Macro A, start Macro C while recording Macro B, etc. Repeating chains When a search is part of the macro, you can chain the macro to itself. This is called a repeating chain. 1 Press Macro Define (Ctrl-F10) to begin defining Macro A. 2 Enter a for the macro name. 3 Perform the keystrokes or mouse commands for Macro A. 4 Press Macro (Alt-F10) to start Macro A. 5 Enter a for the macro name. 6 Press Macro Define (Ctrl-F10) to end defining Macro A. The macro is repeated over and over again until the search results in a "Not Found". In addition to using a repeating chain, you can also use Esc to perform a macro a specific number of times. 1 Press Esc to display the Repeat requester. 2 Enter any large number. 3 Press Macro (Alt-F10) to start the macro. 4 Enter the macro name. Conditional chains Use a conditional chain when you want a macro to make a decision. This is done by starting two other macros while defining a Search macro. After pressing Macro Define (Ctrl-F10) (or choosing Define on the Macros pop-out menu), and entering a name for the Search macro, 1 Start a Not Found macro. This is the macro that will be started when the Search macro returns a "Not Found". 2 Enter the keystrokes for the Search macro (include a search). 3 Start a Found macro. This is the macro that will be started each time the Search macro finds what it is looking for. 4 End the Search macro. When you start the Search macro, it will chain to either the Found or the Not Found macro, depending on the success or failure of the search. If the search succeeds, then the Found macro is started; if the search fails, then the Not Found macro is started. You can also create a conditional chain that repeats itself until the search results in a "Not Found", then chains to another macro. 1 Press Macro Define (Ctrl-F10). 2 Enter a name for the Search macro. 3 Start a Not Found macro. 4 Enter the keystrokes for the Search macro (include a search). 5 Start the Search macro. 6 End the Search macro. You can chain other macros to the Found and Not Found macros to expand the conditional chain. SPELL The WordPerfect Speller helps you check the spelling in your document. It proofs the document on your screen by comparing each word in the document with a list of correctly spelled words (a dictionary). It also looks for double words and words with numbers. You can check a word, page, document, or block of text without leaving your document. You can also look up words phonetically, do a word count, or display all the words that match a pattern. You can check a block of text by highlighting the text using Block, then starting the Speller. The Speller includes the following features: - 100,000+ word dictionary. - On-screen spell-checking. - Word, page, document, or block of text selection. - Auto-correct. - Pattern lookup. - Phonetic lookup. - Double occurrence of words checked. - Add and delete words from the dictionary. - Word count. The dictionary (LEX.WP) is made up of a main word list and a common word list. To speed up proofing, the Speller first looks for the word in the smaller common word list. The main list is checked only if the word is not found in the common word list. The dictionary also looks for an optional word list named SUP.WP, which is created when you add words to the dictionary from WordPerfect. This file can be created and edited in WordPerfect. The Speller Utility (SPELL) helps you maintain the dictionary. You can add words to or delete words from the dictionary, and even create separate dictionaries to fill specific needs. (See Speller Utility in the Appendix section.) The files SPELL and LEX.WP should be in the same directory. (Instructions for installing the Speller files are found in the Installation section.) The dictionary (LEX.WP) comes on the Speller/Thesaurus diskette. Use a copy of this diskette, and save the original as a backup. Starting the Speller Before spell-checking a document, use the Save feature to back up your document, A step-by-step introduction to the Speller is found in Lesson 6 of the Learning section. Two disk drives If you have two disk drives, 1 Retrieve the document you want to spell-check into the document window (or define the block, if you are spell-checking a block). Replace the diskette in drive 1 with the Speller/Thesaurus diskette. 2 Press Spell (Ctrl-F2) to start the Speller. If you have not specified a path to the Speller using the Setup menu, a requester may ask you for the location of the dictionary. Enter the full path to the dictionary (LEX.WP), then enter the path to the supplementary dictionary (SUP.WP). Usually, these two files are in the same location. Do not remove the Speller/Thesaurus or WP diskette from the drive while spell-checking a document. Hard disk If you are using a hard disk, 1 Retrieve the document you want to spell-check into the document window (or define the block, if you art spell-checking a block). 2 Press Spell (Ctrl-F2) to start the Speller. If you have not specified a path to the Speller using the Setup menu, a requester may ask you for the location of the dictionary. Enter the full path to the dictionary (LEX.WP), then enter the path to the supplementary dictionary (SUP.WP). Usually, these two files are in the same location. Spell-checking When you start the Speller, the following menu should appear on the screen: With the Spell Check menu on the screen, you can select Word (1) or Page (2) to check the word or page where the cursor is resting. When you select Document (3), the Speller checks the entire document. You should know A list of facts about the Speller follows: - While WordPerfect is spell-checking, the message "Please Wait ..." appears at the bottom of the document window until the Speller finds a word not found in the dictionary or a double occurrence of a word. - Press Cancel (F1) at any time to stop spell-checking . - Numbers are not checked by the Speller. - When the Speller is finished, it will display the number of words checked. - A temporary area in memory is used to save skipped words and to keep a copy of added words before they are written to the SUP.WP file. If this area becomes full, skipped words will be removed to make room for added words. If it becomes full of added words, a "Dictionary Full" message appears. To correct this problem, add the words from SUP.WP (or whatever supplementary dictionary you are using) to the main dictionary, and then delete the supplementary dictionary. Word not found When the Speller cannot find a word, the word is displayed in reverse video along with a list of possible replacement words. The replacement list includes words that differ by a single letter or by two letters typed out of sequence. More comprehensive lists can be viewed using the Look Up option. 1 Skip Once Spell-checking continues; the Speller stops at the next occurrence of the word. 2 Skip Spell-checking continues; the word is ignored for the rest of the document. 3 Add word The word is saved in the supplementary dictionary (SUP.WP) and spell-checking continues. You can edit supplementary dictionaries in WordPerfect or add them to the main dictionary using the Speller Utility. 4 Edit Correct the spelling, then press Exit (F7) to continue spell-checking. If the word is still not found in the dictionary, it is redisplayed. An additional way to edit a word is to press or to move into the document, then edit. 5 Look Up Look up a word that matches a pattern in the main dictionary to find the correct spelling (see Looking up words below). 6 Phonetic WordPerfect looks up all the words in the main dictionary that sound like the word not found. You can replace the word not found with the correct spelling. 0 Cancel Spell-checking is cancelled. Double word When the Speller finds a double word occurrence, the second word appears on the screen in reverse video along with the following menu: 1, 2 Skip Pressing 1 or 2 causes spell-checking to continue. 3 Delete 2nd The second occurrence of the word is deleted. 4 Edit Edit the line however you like. 5 Disable checking Double occurring words are ignored. 0 Cancel Spell-checking is cancelled. Change Dictionary Before you start spell-checking, you can change to another dictionary by selecting the Change Dictionaries option. You are asked the names of the main and supplementary dictionaries you want to use. See Speller Utility in the Appendix section for information on creating additional main dictionaries. You can quickly create a mini-dictionary of your own by typing and saving a list of words in WordPerfect and then entering the name of this file when asked for the supplementary dictionary name. Looking up words You can look up a word by typing a pattern that matches the word. Single letters are represented with question marks (?) while an asterisk (*) represents zero or more letters in succession. To look up a word, 1 Press Spell (Ctrl-F2) and select Look Up (5). The message "Word Pattern:" appears. You can also select Look Up (4) from the Check menu after a misspelled word has been highlighted. 2 Enter a pattern that matches the word you want to find. For example, entering re?d matches "read" and "reed" but not "red." Bl*ot matches "blot," "Blackfoot," and "bloodshot." Bl*fo?t matches "Blackfoot" only. You can use any combination of question marks and asterisks. Looking up words takes much longer when a ? or * is used as the first letter: The screen will display a list of all the words matching the pattern. If you enter a word without a ? or *, WordPerfect will list the words in the dictionary that sound like the word you entered. Count This option simply counts the words of the document in the active document window. THESAURUS A thesaurus helps you find the right word when just any word won't do. The WordPerfect Thesaurus displays synonyms (words with the same meaning) and other words that point to the same idea, and antonyms (words with the opposite meaning). And, unlike using a book thesaurus, WordPerfect quickly does the searching for you. Like the Spell feature, the word list for the Thesaurus (TH.WP) comes on the Speller/Thesaurus diskette. Use a copy of the Speller/Thesaurus diskette, and save the original as a backup. The Thesaurus can display as many as two words and their references at the same time, side-by-side. Lesson 7 gives examples of using many of the Thesaurus features. Terms You should be familiar with the following three terms when using the Thesaurus. Headword A word that can be looked up in the Thesaurus. Reference A word or phrase found under a headword. References preceded by bullets ( ) are headwords. Subgroup A group of references with the same connotation. Subgroups are numbered under the headword. Starting the Thesaurus Two disk drives If you have two disk drives, 1 Replace the diskette in drive 1 with Speller/Thesaurus diskette. 2 Move the cursor to the word you want to look up. If you want to look up a word which is not currently displayed, start the Thesaurus, select Look Up Word (3), then enter the word. If the cursor is not on a word when you start the Thesaurus, you don't need to type 3, just enter the word. 3 Press Thesaurus (Alt-F1) to start the Thesaurus. If you have not specified a path to the Thesaurus using the Set-up menu, a requester may ask you for the location of the Thesaurus (TH.WP). Enter the full path to the Thesaurus (e.g., DF1:TH.WP). When you finish using the Thesaurus, 1 Select Exit (0) to return to your document. 2 Replace the Speller/Thesaurus diskette with your data diskette. Hard disk If you have a hard disk, 1 Move the cursor to the word you want ot look up. If you want to look up a word which is not currently displayed, start the Thesaurus, select Look Up Word (3), then enter the word. If the cursor isn't on any word when you start the Thesaurus, you don't need to type 3, just enter the word. 2 Press Thesaurus (Alt-F1) to start the Thesaurus. If you have not specified a path to the Thesaurus using the Set-up menu, a requester may ask you for the location of the Thesaurus (TH.WP). Enter the full path to the Thesaurus (e.g., WP:TH.WP). When you finish using the Thesaurus, 1 Select Exit (0) to exit the Thesaurus. Using the Thesaurus A portion of the document window remains displayed above the Thesaurus window. The Thesaurus window is divided into two columns and a menu. The word in your document (in reverse video) or the word you look up becomes the headword for the first column. If the headword you selected has very many synonyms (and/or antonyms), they may not all be displayed in a column. Use and (also with the Home key), the Page Up and Down keys, and the Screen Up key to move through a column. You can use and to move between the two columns. Some things to remember about the Thesaurus: - Words are looked up in three ways: Move the cursor to the word before starting the Thesaurus. Enter the word from the Look Up Word option on the Thesaurus menu. While using the Thesaurus, move the cursor to a headword and press Return. - Use the View Doc option (2) if you need to see more context. - Nouns(n), verbs(v), and adjectives(a) are separated under each headword. - Each headword will have either an "a", "n", or "v" next to it in the column to indicate whether the headword is an adjective noun, or verb. Cursor keys The following keys can be used to move around in the Thesaurus: or Move to either column prior to making selections. or Move up or down in the current column to highlight words. Home, Home, or Move to the first or last subgroup in a column. Page Up or Page Down Move the column up or down. Screen Up Moves the column up or down. MACROS The Macro feature lets you record any mouse steps or keystrokes, both text and function keys, under one name, and play them back exactly as they were recorded. You can create a macro that sends a document to a particular printer, starts the Speller, or creates a format. Any task you perform frequently is a candidate for the Macro feature. In this lesson, you use the Macro feature to help you type a closing for a notice from th eLone Pine Ranger Station. Once the closing is inserted, you use another macro to send the notice to the printer. While wording through the lesson, you learn the following facts about WordPerfect's Macro feature: - A macro remembers a series of keystrokes. - A macro can print a document. - A macro can close a letter. - You can use the Amiga key to name a macro. The skills you learn in this lesson can be used to create a macro that will - Type a letter heading. - Type a letter closing. - File and print a document. - Perform any task you can do with WordPerfect's features. DEFINE A MACRO Follow these steps to create a macro that will send one copy of the document on your screen to printer 1. 1 Press Macro Define (Ctrl-F10) to begin defining the macro. You are asked for the name of the macro you will be defining. 2 Use the Amiga key to name the macro (Amiga-t). The message "Macro Def" is displayed at the bottom of your screen. From now until you end the macro definition, each key you press will be recorded as part of the macro (even the mistakes!). 3 Press Print (Shift-F7) and select Full Text (1). These keystrokes to print a document from the screen have now been recorded in the macro. 4 Press Macro Define again to end defining the macro. The macro is now recorded in a file named AMGT.MAC and the screen is still clear. Notice that WordPerfect adds a .MAC extension to the filename for you. All macros end with this extension. DEFINING A SECOND MACRO In this macro, you record a format, text, and some extra spacing. 1 Press Macro Define (Ctrl-F10) to begin defining the macro. You are asked for the name of the macro you will be defining. 2 Enter your initials (e.g.,JQW). The "Macro Def" message is displayed. You are now ready to record the first part of your macro-a tab setting. 3 Press Line Format (Shift-F8) and select Tabs (1). The Tab Set requester appears. 4 Clear all the tab stops from the requester with the Delete EOL feature (Ctrl-End). 5 Enter 45 for a single tab stop at position 45. 6 Press Return since there is no increment. 7 Press Exit (F7) to exit the Tab Sit requester. The tab setting is recorded, and you are ready to begin recording the next part of your macro-the closing. 8 Press Tab to move to the new tab stop. 9 Press Center (Shift-F6) to begin centering around the new tab stop. 10 Type Sincerely, to start the closing. 11 Press Return four times to return the cursor to a new line and add blank lines for a signature. 12 Press Tab to move to the tab stop. 13 Press Center to begin centering around the tab stop. 14 Type Ranger and then your own name. 15 Type Return to move the cursor to the next line. 16 Press Tab to move the tab stop. 17 Press Center to begin centering around the tab stop. 18 Type Park Director as your title. 19 Press Macro Define to end the macro definition. The macro is recorded in a file named with your initials. 20 Press Exit, type n, then press Return to clear the screen without saving the information, since it is already recorded in the macro file. USE THE SECOND MACRO Now that both macros are defined, you are ready to use them in a document. 1 Press Retrieve (Shift-F10). 2 Enter learn:notice.Lrn as the filename. You are going to use the second macro you created to replace the closing on the screen with your own closing to the letter. 3 Move to the "S" in "Sincerely" (Line 20 Position37). 4 Move to the beginning of the line before any codes (Home,Home, Home, ). 5 Press Delete EOP (Ctrl-PgDn), then type y to delete text from the cursor position to the end of the page. 6 Press Macro (Alt-F10) and the Invoke Macro requester appears. 7 Enter your initials to start the macro. The new closing appears on the screen. USE THE FIRST MACRO Here you will use the print macro you created to send the letter to the printer before saving it. 1 Press Amiga-t to start the macro. The document on the screen is sent to the printer. Notice that you do not need to use the Macro key to start a macro named with the Amiga key. 2 Press Exit (F7) to begin saving the edited notice. 3 Type y to confirm saving the notice. 4 Enter learn:notice.1 as the filename. 5 Type n to clear the screen. MACRO CHAINING Macro chaining involves linking two or more macros together so that when one finishes, the other will automatically start. In this lesson, you create a simple macro chain that marks a phrase for indexing, then moves to the next page where the phrase occurs. While working through this lesson, you learn the following facts about WordPerfect's Macro feature: - When you chain two macros together in a simple chain, all the keystrokes in the first macro are completed before WordPerfect starts the second macro. - When you insert a search into a macro, the search is actually performed while you are recording the macro. The skills you learn in this lesson can be used to quickly and accurately perform a task which you need to perform repeatedly throughout a document. RETRIEVE A DOCUMENT Retrieve the Big Game report onto a clear screen. 1 Press Retrieve (Shift-F10). 2 Enter learn:report86.Lrn as the filename. CREATE THE SEARCH MACRO In this step, you create a macro that moves down one page, then searches for the phrase "Big Game Permits." 1 Press Macro Define (Ctrl-F10) to begin defining the SEARCH macro. 2 Enter search as the macro name. 3 Move to the top of the next page (PgDn). 4 Press Search (F2). 5 Type Big Game Permits as the search string. 6 Press Search again to begin the search. The cursor stops just to the right of the first occurrence of "Big Game Permits." 7 Press Macro Define again to end defining the macro. CREATE THE AMIGA-D MACRO You are now ready to create an Amiga-D macro that inserts an Index code for a "Big Game Permits" heading, then starts the SEARCH macro to find the next occurrence of "Big Game Permits." 1 Press Macro Define (Ctrl-F10) to begin defining the Amiga-D macro. 2 Name the macro using the Amiga key (Amiga-d). 3 Press Macro (Alt-F10) to start the SEARCH macro. 4 Enter search as the macro name. You have just chained the SEARCH macro to the Amiga-D macro. However, the SEARCH macro will not start until you start the Amiga-D macro in the last step of this lesson. 5 Press Mark Text (Alt-F5) and select Index (5) to display the Index Heading requester. 6 Enter Big Game Permits as the heading. 7 Press the Space Bar, Backspace, and Return to erase the displayed subheading and insert the Index code. 8 Press Macro Define again to end defining the Amiga-D macro. 9 Press Backspace to delete the Index code. 10 Type y to confirm the deletion. 11 Move to the beginning of the report. START THE AMIGA-D MACRO You are ready to use the chained macros on the Big Game report, then clear the screen. 1 Press Amiga-d to start the Amiga-D macro. The Amiga-D macro marks "Big Game Permits," then starts the SEARCH macro. This macro moves the cursor to the next page and searches for the next occurrence of the phrase. If you want to mark the next occurrence of "Big Game Permits," start the Amiga-D macro again; otherwise, do a forward search for the next occurrence. When you finish searching, clear the screen. 2 Press Exit (F7) to begin clearing the screen. 3 Type n twice to clear the screen without saving the document. REPEATING MACRO CHAINS When you are searching through a document, you usually want to find every occurrence of the search string. You can create a macro that will perform a search, then chain that macro to itself so it searches over and o