@DATABASE InterWord 2.0 @Index INDEXNODE @AUTHOR Paul Wootten @$VER: InterWord Guide 1.1 28/9/95 @Node Main "English Manual" @{" INTERWORD 2.0 " link Copyright} InterWord 2.0 English Manual Copyright © 1993 Interactivision ApS Software: Copyright © 1993 Interactivision ApS, Denmark Text: Mat Broomfield, United Kingdom AmigaGuide format: Paul Wootten, United Kingdom Other Products in the range include:- @{" InterTalk " link InterTalk} @{" InterSpread " link InterSpread} @{" InterBase " link InterBase} @{" InterOffice " link InterOffice} @{" Contents " link "Contents"} Note: The whole of this manual can be accessed in order by using either of the browse buttons on the top menu. @Endnode @Node InterTalk INTERTALK 2.0 Tap into a whole new world with this versatile comms program. InterTalk 2.0 lets you communicate with an international network of computers and bulletin boards. The program's new Workbench 2 styling is a pleasure to use, even on older 1.2/1.3 Amigas. Exchange data and information with other computers and bulletin boards. Generate attractive printouts with Interactivision's brand new, user- friendly print manager. InterTalk 2.0 is extremely easy to use, thanks to its informative and concisely written manual, which has been designed to help you master the program as quickly as possible. Although telecommunications is a complicated top, InterTalk 2.0 makes it breathtakingly simple, by supporting virtually all known modems. Its Fast menu lets you configure the program to suit YOUR modem, so you can whiz your data back and forth at speeds up to a stunning 115,200 baud. InterTalk 2.0 recognises both ANSI and TTY terminals, using ASCII, X, Y and Z modem protocols, with both 16 and 32 bit CRC. Of course, you don't need to worry about any of that; just load InterTalk 2.0 and phone your favourite bulletin boards and databases .... And for those who thought that bulletin boards were boring; think again! Because InterTalk 2.0 supports the industry standard for graphics (ANSI), your communications can be brought to life with vibrant colours and eye-catching graphics. Naturally, InterTalk 2.0 makes extensive use of the Amiga's Intuition interface, with pull-down menus and windows. Furthermore, the program's most frequently used functions are instantly available via a set of on-screen icons. Disk operations such as Rename and Delete can also be accessed at the mere click of a button. InterTalk 2.0 is just one of a suite of programs, therefore you can use other programs in the Interrange to edit the data that you download. Read the enclosed literature for further information about the entire Interactivision range. @{" Continue " link InterSpread} @Endnode @Node InterSpread INTERSPREAD 2.0 The perfect solution for sophisticated numerical analysis and calculations InterSpread 2.0 puts you firmly in the driving seat when it comes to forecasting, budgeting, cash-flow analysis and much, much more. The program's Workbench 2 styling is a pleasure to use, even on older 1.2/1.3 Amigas. Take advantage of the built-in graph functions to present your data in an easy-to-understand format. Generate attractive print-outs with Interactivision's brand new, user-friendly print manager. InterSpread 2.0 is extremely easy to use, thanks to its informative and concisely written manual, which has been designed to help you master the program as quickly as possible. InterSpread 2.0 includes an extensive library of financial, mathematical, statistical, trigonomic and conditional functions, which can be applied to data in any of up to 10,508,949 cells. Yes, you read that correctly, InterSpread 2.0 can support more than ten MILLION cells at once. For really tough problems, just put your feet up and relax while InterSpread 2.0's point-and-click macros take over the brain-work for you. When it comes to presentation, InterSpread 2.0 has equally impressive credentials. Data can be represented graphically, using one of eight different types of graph. These can be output with equal clarity on colour on monochrome printers. Naturally, InterSpread 2.0 makes extensive use of the Amiga's Intuition interface, with pull-down menus and windows. Furthermore, the program's most frequently used functions are instantly available via a set of on-screen icons. Disk operations such as Rename and Delete can also be accessed at the mere click of a button. InterSpread 2.0 is just one of a suite of Inter-applications, therefore it can send data directly to InterWord 2.0 for immediate inclusion in your documents. Read the enclosed literature for further information about the entire Interactivision range. @{" Continue " link "InterBase"} @Endnode @Node InterBase INTERBASE 2.0 The ultimate data storage solution. InterBase 2.0 retains all the power of its predecessor, presented via a greatly enhanced user interface. The program's Workbench 2 styling is a pleasure to use, even on old 1.2/1.3 Amigas. Create and manipulate databases limited in size only by the capacity of your storage medium (floppy disk, hard drive, etc.). You'll be amazed at the power and versatility of dynamic strings (a uniquely implemented concept). Generate attractive print-outs with Interactivision's brand new, user-friendly print manager. InterBase 2.0 is extremely easy to use thanks to its informative and concisely written manual, which has been designed to help you master the program as quickly as possible. The program's graphic interface quickly allows you to understand the concepts of a relational database. Defining your database is simplicity itself thanks to the flexibility of the program's dynamic strings which give you fields of virtually unlimited size. Relationships between databases can be easily defined for economical use of both your storage space and time. Furthermore, the InterBase 2.0 screen-layout functions give you unsurpassed flexibility when designing the way that your data should be presented, both on-screen, and in the final printed copy. InterBase 2.0 offers you maximum flexibility when defining the priority and criteria used for sorting your records. IFF-ILBM screens can be displayed simply by clicking on user-defined buttons. Naturally, InterBase 2.0 makes extensive use of the Amiga's Intuition surface, with pull-down menus and windows. Furthermore, the program's most frequently used functions are instantly available via a set of on-screen icons. Disk operations such as Rename and Delete can also be accessed at the mere click of a button. InterBase 2.0 is just one of a suite of Inter-applications, therefore it can send data directly to InterWord 2.0 for immediate inclusion in your documents via the mail-merge function. Read the enclosed literature for further information about the entire Interactivision range. @{" Continue " link "InterOffice"} @Endnode @Node InterOffice INTEROFFICE 2.0 INTERWORD 2.0 InterWord 2.0 is easy to use, and its standardised interface even lets you exchange data with the other InterOffice 2.0 applications. Data can be imported from InterBase 2.0 using the mail-merge option and statistics can be transferred from InterSpread 2.0. InterWord 2.0 includes a unique, multi-level spelling checker with a massive 110,000 word dictionary. Its comprehensive file management options such as Delete, Rename and MakeDir let you organise your disks without having to exist from the program. Better yet, its indexing facility will automatically generate cross-referenced indices for inclusion in your documents. Of course, InterWord 2.0 includes all of the standard word processor functions such as Search and Replace, headers and footers, timed auto back-ups and hyphenation. These are supported by invaluable options which will give you precise statistics about a document, including its Legibility Index (LIX). INTERSPREAD 2.0 InterSpread 2.0 puts you firmly in the driving seat when it comes to forecasting, budgeting, cash-flow analysis and much, much more. The program includes an extensive library of financial, mathematical, statistical, trigonometric and conditional functions which can be applied to data in any of up to 10,508,949 cells. Yes, you read that correctly, InterSpread 2.0 can support over ten MILLION cells at once! For really tough problems, just put your feet up and relax while InterSpread 2.0's point-and-click macros take over the brain-work for you. When it comes to presentation, InterSpread 2.0 has equally impressive credentials. Data can be represented graphically using one of eight different types of graph, and these can be output with equal clarity or monochrome printers. INTERBASE 2.0 InterOffice 2.0 is the only integrated software package to include database. The InterBase 2.0 graphical interface helps you to understand the concepts of a relational database, and its layout functions give you unsurpassed flexibility when designing the way that your data will be presented, both on screen and in the final printed copy. This versatility even extends to encompass the format of your files on disk, ensuring maximum compatibility with additional applications that you may be using. InterBase 2.0 also features a unique type of dynamic string which gives you fields of virtually unlimited size. You can even store IFF picture files at the click of a button. Databases created with InterBase 2.0 are limited in size only by the capacity of your storage medium (floppy disk, hard drive, etc). These may be password protected and multiple levels of security can be defined allowing variable access to users of the same database. INTERTALK 2.0 InterTalk 2.0 lets you communicate with an international network of computers and bulletin boards. The program's Workbench 2 styling is a pleasure to use, even on older 1.2/1.3 Amigas. Exchange data and information with other computers and bulletin boards. Generate attractive printouts with Interactivision's brand new, user-friendly print manager. InterTalk 2.0 is extremely easy to use, thanks to its informative and concisely written manual, which has been designed to help you master the program as quickly as possible. Although telecommunications is a complicated top, InterTalk 2.0 makes it breathtakingly simple, its Fast menu lets you configure the program to suit YOUR modem, so you can whiz your data back and forth at speeds up to a stunning 115,200 baud. And for those who thought that bulletin boards were boring; think again! Naturally, InterTalk 2.0 makes extensive use of the Amiga's Intuition interface, with pull-down menus and windows. Furthermore, the program's most frequently used functions are instantly available via a set of on-screen icons. Disk operations such as Rename and Delete can also be accessed at the mere click of a button. InterTalk 2.0 is just one of a suite of programs, therefore you can use other programs in the Inter-range to edit the data that you download. Read the enclosed literature for further information about the entire Interactivision range. @{" Contents " link "Contents"} @Endnode @Node Copyright COPYRIGHT This manual was written by Mat Broomfield and adapted to AmigaGuide by Paul Wootten. InterWord was produced and published by Interactivision ApS. InterWord is © Copyright 1992 Interactivision ApS. This publication (disks, manuals and packaging) may neither fully nor partially, be reproduced, transferred, rewritten, stored on any system, wherefrom it can be reused, or translated into any language without prior written permission from Interactivision ApS. The names Amiga, Workbench and Kickstart are trademarks of Commodore Business Machines Inc. The names InterTalk, InterWord, InterSpread and InterOffice as well as the Interactivision logo are all trademarks of Interactivision ApS. System facilities and tools are programs under copyright from Commodore Business Machines Inc., they are used under licence by Interactivision ApS and only in connection with InterWord. The Commodore software used with InterWord should not be copied onto any other media, except for backup purposes or where used in conjunction with InterWord. InterWord is the result of many years of research and development. Numerous people and companies have contributed their knowledge and labour. For this work to continue in the future it is necessary that illegal copying of software from Interactivision ApS and similar companies, does not occur. @{" Contents " link "Contents"} @Endnode @Node Contents CONTENTS INTRODUCTION @{" SYSTEM REQUIREMENTS " link Requirements} @{" WHAT IS A WORD PROCESSOR? " link "Word Processor"} @{" INTERWORD IS NOT ALONE " link InterWord} @{" HOW TO USE THIS MANUAL " link "How to"} @{" CONVENTIONS USED IN THIS MANUAL " link "Conventions"} QUICK START GUIDE @{" QUICK START " link "Quick Start"} INSTALLATION GUIDE @{" MAKING WORKING COPIES " link "Copies"} @{" FORMATTING A DISK " link "Disk"} @{" HARD DRIVE INSTALLATION " link "Installation"} BEGINNER'S TUTORIAL GETTING STARTED @{" LOADING THE PROGRAM FROM FLOPPY DRIVE " link "Loading from Floppy"} @{" LOADING THE PROGRAM FROM HARD DRIVE " link "Loading from Hard"} @{" THE SCREEN DISPLAY " link "Screen"} @{" ENTERING TEXT " link "Text"} @{" HIGHLIGHTING TEXT " link "Highlighting"} @{" MOVING THE CURSOR " link "Moving Cursor"} @{" CORRECTING MISTAKES " link "Mistakes"} @{" NEW PARAGRAPHS AND PARAGRAPH INDENTS" link "Paragraphs"} @{" MARGINS " link "Margins"} @{" JUSTIFICATION " link "Justification"} @{" HYPHENATION " link "Hyphenation"} @{" SAVING YOUR WORK " link "Saving"} ADVANCED FEATURES GUIDE @{" CREATING MAIL MERGE DOCUMENTS " link "Mail Merge"} @{" THE MAIL MERGE FILE FORMAT " link "Format"} @{" USING FOREIGN CHARACTERS " link "Foreign"} APPENDIX A - MENU SUMMARY @{" PROJECT MENU " link "Project"} @{" NEW DOCUMENT " link "Newdoc"} @{" OPEN DOCUMENT " link "Opendoc"} @{" CLOSE DOCUMENT " link "Closedoc"} @{" SAVE DOCUMENT " link "Savedoc"} @{" SAVE AS " link "Saveasdoc"} @{" PRINT " link "Printdoc"} @{" PRINT MAIL MERGE " link "Maildoc"} @{" SELECT DOCUMENT " link "Selectdoc"} @{" DISK OPERATIONS " link "Diskops"} @{" PREFERENCES " link "Prefs"} @{" ABOUT INTERWORD " link "About"} @{" QUIT INTERWORD " link "Quit"} @{" EDIT MENU " link "Edit"} @{" SELECT MENU " link "Select"} @{" CURSOR MENU " link "Cursor"} @{" STYLE MENU " link "Style"} @{" LAYOUT MENU " link "Layout"} @{" EXTRAS MENU " link "Extras"} @{" FIND - REPLACE " link "Find"} @{" STATISTICS " link "Stats"} @{" MARK WORD/BLOCK IN INDEX " link "Mark"} @{" INSERT MERGE FIELD " link "Insert"} @{" DICTIONARY " link "Dictionary"} @{" UPPER/LOWER CASE " link "Upper"} @{" INSERT ASCII-CHARACTER " link "Insertascii"} @{" SPECIAL MENU " link "Special"} APPENDIX B - KEYBOARD SHORT-CUTS @{" MENU SHORT-CUTS " link "Menu Short"} @{" NON-MENU SHORT-CUTS " link "Keys Short"} APPENDIX C - GLOSSARY OF TERMS @{" GLOSSARY " link "Glossary"} APPENDIX D - ASCII TABLE @{" ASCII TABLE " link "ASCII"} @Endnode @Node Introduction INTRODUCTION Welcome to InterWord Professional, the fastest word processor in town! Thank you for buying an Interactivision product. Once you've learned how to use it, it will prove to be a flexible and powerful tool, and one which we hope you'll want to keep on using for a long time to come. SYSTEM REQUIREMENTS InterWord only requires 512K of free RAM, and will run on any Amiga, from the A500 up to the A3000. The size of documents that you can create with it are only restricted by the amount of memory that you have available. When it comes to spell checking and hyphenating your documents, you will find that the more memory you have, the more efficiently the program will operate. Although the program will function perfectly when loaded from floppy disk, it becomes exceptionally user-friendly when installed on a hard drive. InterWord requires Kickstart 1.2 or higher. @{" Contents " link "Contents"} @Endnode @Node "Word Processor" INTRODUCTION WHAT IS A WORD PROCESSOR Before we start, you may be wondering exactly what a word processor is for, and what it can do for you. That's a perfectly reasonable thing to wonder; after all, you've just handed over your hard-earned cash to buy one! A word processor is a tool for anyone who needs to write, whether you're a professional author creating your sixth book, or a first time user writing a quick note to Grandma. It enables you to type quickly and freely, without fear of making mistakes. In the old days of typewriters, if you made a spelling error, you had to get out the correction tape or Tippex and try to repair the damage before you could continue. If you messed up a whole line or more, you often had to retype the entire page. A word processor frees you from such worries because text is not printed as you type. Instead it's stored in memory on disk, and is only printed when you are completely satisfied with it. Unless you erase or overwrite a document stored on disk or in memory, you can make no mistakes which cannot be undone or repaired. So a word processor is a care-free replacement for a typewriter; InterWord Professional is much more besides. It gives you complete control over the layout of your document, with variable margins, fonts, tabs and line lengths, not to mention justification features which let you decide how your text should be aligned, or if it should be left ragged. InterWord saves you time too. For starters it has a 110,000 word dictionary, that you can use to look up individual words or automatically check the spelling of an entire document. It also features a unique document analysis feature called LIX (short for Legibility IndeX). Using LIX you can check in moments how easy your document is to understand. If you're concerned about good writing, you can even check the average length of your sentences and how frequently you've used every word in a document. To summarise, InterWord Professional is more than just a writer's tool; it's an entire tool-kit! @{" Contents " link "Contents"} @Endnode @Node InterWord INTRODUCTION INTERWORD IS NOT ALONE Naturally, InterWord is a powerful and flexible word processor, but its usefulness would be very limited if it were not compatible with any other software. Therefore InterWord can import text saved in the industry standard ASCII format. Furthermore, it can also import data directly from InterSpread, the spreadsheet program. Its mail merge facilities also mean that it will import mail merge data from InterBase and a variety of other popular database programs. @{" Contents " link "Contents"} @Endnode @Node "How To" INTRODUCTION HOW TO USE THIS MANUAL This manual has been designed to help you to get the vest most from InterWord Professional. It's been split into several parts, so that experienced users don't have to read through lots of basic stuff that they already know. In the appendices at the end of this manual, you'll find a glossary, which you can think of as a dictionary or word processing terms. While you're reading, if you come across an expression or word that you don't understand, check the glossary for a more complete explanation of its meaning. Beginners If you are unfamiliar with the Amiga, or have never used a word processor, you should read the @{" Installation Guide, " link "Copies"} the @{" Beginner's Tutorial " link "Loading From Floppy"} section and the section titled @{" Printing. " link "Printdoc"}. When you feel more confident, you can then progress to the @{" Advanced Features Guide. " link "Mail Merge"} Experienced Users If you are familiar with word processing programs on the Amiga, you should read the @{" Installation Guide " link "Copies"} and the @{" Printing " link "Printdoc"} section. If you need to know about mail merge or using non-standard characters in a document, you should also read the @{" Advanced Features Guide. " link "MAIL Merge"} Impatient Users If you are in a rush to get started, just read the @{" Quick Start Guide. " link "Quick Start"} When you have more time, you should read the @{" Installation Guide " link "Copies"} and either the @{" Beginner's Tutorial, " link "Loading from Floppy"} or the @{" Advanced Features Guide " link "Mail Merge"} as appropriate. About the tutorials Rather than waste your valuable time, the tutorials don't go into detail about every single feature of the program. The contents pages list every single function of InterWord Professional. All of these features are described in the Appendices. When you've read through the relevant sections of the manual, you can look up individual features if, and when, the desire takes you. And Finally ... One final point - you know that the program is called InterWord professional, and we know that the program's called InterWord Professional. To save everyone from getting their tongues twisted, we'll simply refer to it as InterWord from now on! @{" Contents " link "Contents"} @Endnode @Node Conventions INTRODUCTION CONVENTIONS USED IN THIS MANUAL Throughout this manual, we'll be using certain terms to describe keyboard and mouse actions. To avoid confusion, let me clarify the expressions that will be used. Your mouse. Click - Press the left mouse button, then release it. Double click - Press and release the left mouse button twice in quick succession. Hold - Press the right mouse button, and keep it depressed until told otherwise. Your keyboard There are a number of occasions when two or more keys need to be pressed simultaneously. In such circumstances, both keys will be given, divided by a slash '/' character. For example, if you need to press the Shift key and the letter 'k', it will be shown like this; Shift/K. Letters are always shown as capitals. To simplify things, we'll be using an abbreviated form to describe some of the special keys. The abbreviations are as follows; Alt - Either Alt key Shift - Either Caps Shift Key LShift - Left Caps Shift key RShift - Right Caps Shift key Amiga - Either Amiga key LAmiga - Left Amiga key RAmiga - Right Amiga key Ctrl - Control key Up, Down, Left, Right - Cursor keys On a few rare occasions, it is necessary for you to press three keys at once. In such an event, one of the keys is always Caps Shift, and it therefore shifts one of the other keys. For example, the keyboard short-cut to display the Statistics screen is Amiga/Shift/5. Shift 5 actually produces the percent (%) character, so rather than printing the full key combination, the short-cut is shown as Amiga/%. There are no short-cuts that use shifted letters, so all the letter short-cuts are shown using upper case (CAPITAL) letters. One final note about using keyboard short-cuts: although we've said that the keys have to be pressed simultaneously, that's not 100% true. When you are pressing the keys that comprise a short-cut, you should press the modifiers (Alt, Shift, Control etc.) first, then keeping them pressed down, you should also press any additional keys. @{" Contents " link "Contents"} @Endnode @Node "Quick Start QUICK START GUIDE Before you go any further, ensure that both original InterWord disks are write protected. @{" View a floppy disk. " RXS "ADDRESS COMMAND DISPLAY Disk.Pic"} If you're in a hurry to see what the program looks like, you can load it in only a few minutes. However, you are strongly advised to make working copies of all four InterWord disks, so that you can use those instead of the originals. If you plan to save anything at this stage, you'll also find it convenient to have a blank, formatted disk ready before you load the main program. If your computer is switched off, ensure that there are no disks in any drives, then turn the power on. If the power is already on, remove any disks from the drives (ensuring first that the disk activity light is off), then press the three keys Ctrl/LAmiga/RAmiga to reset the computer. Find the disk labelled 'InterWord', and put it into the internal disk drive. After a few minutes, the InterWord Workbench screen will appear. Double click on the 'InterWord' disk icon, then on the large 'InterWord' icon. The program will automatically load, and you can begin using it. @{" Contents " link "Contents"} @Endnode @Node Copies INSTALLATION GUIDE MAKING WORKING COPIES Before you eve switch your computer on, you should write protect your original InterWord disks. This guarantees that nothing can accidentally be written to them. To write protect the disks, locate the small black protection tab at the top left corner of the disk and slide it upwards. You should feel a slight click as it snaps into place, and you will be able to see right through the square hole. @{" View a floppy disk. " RXS "ADDRESS COMMAND DISPLAY Disk.Pic"} Like everything in life, the InterWord disks are not indestructible, therefore it is prudent for you to make copies of all the disks, and store the originals in a safe place. If your copies become damaged, you'll still have the original program disks in perfect condition, and any disruption will be minimal. You'll need two blank disks to make working copies, so I suggest that you go and get them before we proceed any further .... OK, got your blank disks? Good, then you can continue. Consult your Amiga manuals to see how to copy the InterWord disks. @{" Contents " link "Contents"} @Endnode @Node Disk INSTALLATION GUIDE FORMATTING A DISK As you're going to need a formatted disk to save your documents onto (unless you're saving to hard drive), you should format one now to save time later. Consult your Amiga manuals to see how to format disks. @{" Contents " link "Contents"} @Endnode @Node Installation INSTALLATION GUIDE HARD DRIVE INSTALLATION If you own a hard drive, you can install InterWord in no time at all. Boot from your hard drive as normal and, when the Workbench screen appears, insert the 'InterWord' disk in any drive. By double clicking on its icon, you can open the directory where you want InterWord to be stored, ie, DH0:, DH1:, etc. Then double click on the 'InterWord' icon to see the contents of the disk. You should now see an icon labelled 'Install InterWord'. Double click this, using the left mouse button. First you can decide, whether you are an 'Intermediate User' or an 'Expert User'. Choosing the 'Intermediate' level gives you limited manual control, while 'Experts' must confirm all actions. After clicking Proceed twice, you must choose a disk or drawer, where you will install InterWord 2.0. A drawer named InterWord will automatically be created below the drawer you choose here. During the installation, you will be prompted for the other InterWord disk. Just follow the on-screen prompts and everything else will be done for you. The Install program will automatically copy all of the necessary files to the InterWord drawer of your hard drive, and it will even add the required assignments to your startup-sequence. If you are using Kickstart 1.3 or less, the assignments will be added to the StartupII file. If you are using Kickstart 2.0 or higher, the assignments will be added to the User-Startup file. @{" Contents " link "Contents"} @Endnode @Node "Loading From Floppy" BEGINNER'S TUTORIAL GETTING STARTED LOADING THE PROGRAM FROM FLOPPY DISK At this stage, you should have made working copies of all of the InterWord disks, and they should have exactly the same names as the original disks. From now on, only use the working copies. Put the original disks away safely. The only time that they should ever be used is when you need to replace your current working copies because they've worn out or become damaged. If you've just followed the instructions for making working copies and formatting a blank disk, the InterWord Workbench screen should already be visible. If you skipped the earlier tutorials, turn your Amiga on and insert the 'InterWord' disk in the internal disk drive. After a few minutes, the Workbench screen appears. At the top right-hand corner of the screen, you will see an icon labelled 'InterWord'. Move the pointer over it and double-click to open the InterWord window. Inside the window , you sill see a much larger icon simply called 'InterWord'. Double-click on this icon to load the program. The disk drive will whir away for a while, then the main InterWord screen will appear like you see it here. @{" View InterWord Screen. " RXS "ADDRESS COMMAND DISPLAY IWScreen0"} That's all there is to it. The program is ready to use! @{" Contents " link "Contents"} @Endnode @Node "Loading from Hard" BEGINNER'S TUTORIAL GETTING STARTED LOADING THE PROGRAM FROM HARD DRIVE If you have installed InterWord on a hard drive using the installation instructions given earlier in this manual, you will find that the program performs at levels that floppy disk users can only dream about. To load the program from hard drive, simply turn on your computer and hard drive, then wait for the Workbench screen to appear. When it appears, open the drawer containing InterWord and double-click on the large InterWord icon and the program will loan in virtually no time at all. @{" View InterWord Screen. " RXS "ADDRESS COMMAND DISPLAY IWScreen0"} @{" Contents " link "Contents"} @Endnode @Node Screen BEGINNER'S TUTORIAL GETTING STARTED THE SCREEN DISPLAY By now you have loaded InterWord, and you should be looking at the main screen. If you've never used a word processor before, it may look confusing, but in fact everything has been arranged to make things as easy for you as possible. Let's take a closer look at the screen layout. Menu Bar (1) At the very top of the screen, there's a black menu bar containing white writing. Reading from left to right, it tells you which version of InterWord you are using, the name of the current document and the total amount of memory available in your computer. At the extreme right of the bar, there's a small depth gadget which can be used to switch between the InterWord and Workbench screens provided the Workbench has been opened. The current document name will read 'Untitled1' because there isn't one in memory at the moment. As soon as you load a document from disk, or save one that you've been editing, the file name that you use will also become the current document name. @{" View screen display 1 " RXS "ADDRESS COMMAND DISPLAY IWDisplay1"} The Icons (2) Below the menu bar, there's a row containing small pictures called icons, hence its name the Icon Bar. When you click on these icons, they offer a short-cut to some of the most frequently used functions of the program. Reading from left to right, the icons are as follows: Cut (a pair of scissors), Copy (a camera), Paste (a paint roll), Select Document (three box files), Print (a printer) and Disk Operations (a disk). @{" View screen display 2 " RXS "ADDRESS COMMAND DISPLAY IWDisplay2"} Quick Status Bar (3) These are followed by a blank area about fifteen characters wide, then there is a Quick Status box that indicates a number of things about the current state of the program. It is capable of displaying up to seven letters, each of which indicates a different thing. It is extremely unlikely that you will ever see all seven letters at once, but if you did, you would see this: S.T.C.W.B.D.H. Here's what the different letters mean: S Stands for Style, and it shows you any styling that has been applied to the current text. For example, if the text has been italicised and underlined, the letter S will also become italicised and underlined. T stands for Tags and when it is present, it indicates that Show Markers (Tags), is switched on. C Stands for Caps Lock, and it simply tells you whether or not Caps Lock is switched on; very useful for touch typists or people whose Caps Lock light is broken! W Stands for Write, and when it appears, it tells you that changes have been made to the current document since the last save. Therefore, you should save the document before closing it or quitting the program. B stands for Block and it indicates that a block of text has been highlighted. This is especially useful when the highlight block is not on the current screen. D stands for Dictionary. When it appears it means that automatic spell checking has been switched on. H stands for Hyphenation. When it appears it means that automatic hyphenation has been switched on. @{" View screen display 3 " RXS "ADDRESS COMMAND DISPLAY IWDisplay3"} Line Spacing (4) Beside the Quick Status Box, you'll see a smaller box containing the characters LS:10/60. If you click on it with the left mouse button, you'll see that this is the Line Spacing indicator, and it lets you specify line spacing in 60ths of an inch. The default value is 10/60ths, but you can change this from 0 to 99. @{" View screen display 4 " RXS "ADDRESS COMMAND DISPLAY IWDisplay4"} The Justification Icons (5) The last four icons let you choose from the different types of justification. Reading from left to right, they are: left justify, centre justify, right justify and centre justify. Read the section on @{" justification " link "Justification"} later in this tutorial for more details. @{" View screen display 5 " RXS "ADDRESS COMMAND IWDisplay5"} The Tab Rack (6) Below the Icon Bar, there's a ruler called the Tab Rack. Unlike an ordinary ruler, which is divided into inches or centimetres, this one is calibrated in characters - in other words, each graduation represents one letter or symbol. No only does this enable you to plan the appearance of your text, the Tab Rack also lets you position margins, paragraph indents and tabs, each of which is indicated by the present of a small marker. @{" View screen display 6 " RXS "ADDRESS COMMAND DISPLAY IWDisplay6"} The Editing Window (7) The Editing Window is the grey box that occupies most of the screen. Because we've yet to type anything, this window is empty except for a small rectangular flashing cursor. The Status Bar (8) Running along the bottom of the screen, you'll see the Status Bar, which is split into two halves. The left hand side shows information about the cursor's position within your document. The X and Y figures show where the cursor is in the current page, for example X:40 Y:20 means that the cursor is 40 characters across and 20 lines down the current page. The current page number is shown after the letter P, whilst the absolute line number is indicated by the value following the letter L. The absolute line number denotes the cursor's position in lines from the top of the document (as opposed to the top of the page). @{" View screen display 8 " RXS "ADDRESS COMMAND DISPLAY IWDisplay8"} The Scroll Gadgets (9) The right hand side of the Status Bar contains the Horizontal Scroll gadget, which you can use to move left and right within any text that is wider than the screen display. The Vertical Scroll gadget runs down the right-hand edge of the screen, and it lets you move up and down through a document. The scroll gadgets consist of three elements: two arrows, a dark grey scroll box, and a white scroll bar within the scroll box. They can be used in three different ways: by moving the pointer onto one of the arrows and clicking the left button, you can step through a document one line or character at a time. If you keep the left button pressed, the scroll speed will increase. Alternatively, you can put the pointer on either of the white scroll bars, then press the left mouse button. Keeping the button pressed, you can drag the scroll bars up and down, or left and right within the scroll gadgets, until you have reached the approximate part of the document that you require. When you release the mouse button, the screen will be updated and you can continue editing. The third method lets you move through a document one screen at a time. If you position the pointer within a scroll box, but NOT on one of the scroll bars, then click the left mouse button and the scroll bar will move towards the pointer by one screen. @{" View screen display 9 " RXS "ADDRESS COMMAND DISPLAY IWDisplay9"} @{" Contents " link "Contents"} @Endnode @Node Text BEGINNERS TUTORIAL ENTERING TEXT Now that you're familiar with the screen layout, we can begin entering text. As we mentioned earlier, there's a rectangular flashing cursor in the Editing window. When you're typing, new text will appear underneath the cursor. When editing text, any characters that you type will also appear beneath the cursor, but they will push anything beneath the cursor over to the right. Let's type something so that you an see what we mean. Type the following exactly as printed, and remember: to type capital letters, press the Shift key and hold it whilst you press the letter that you want to appear in upper case. Whilst typing the example, do not press the Return key to start the second line. I'm typing this example in so that I can understand the way that InterWord works. @{" View the entered text. " RXS "ADDRESS COMMAND DISPLAY IWScreen1"} As you press the letter W in the word InterWord, you'll notice that the letters Inter at the start of the word jump down to the beginning of the next line, along with the letter that you just typed. This is called word wrap, and it's one of the features that makes a word processor so powerful. When the program realised that there wasn't enough space on the line for any further letters, it automatically moved the entire word down to the next line without you having to worry about a thing. All you have to do is keep typing! @{" Contents " link "Contents"} @Endnode @Node Highlighting BEGINNERS TUTORIAL HIGHLIGHTING TEXT Although you don't need it right now, there are many times when you will need to select portions of a document. InterWord lets you select anything from a single letter to the entire document, and there are a number of ways to make these sections. The easiest form of selection is via the keyboard short-cuts. By pressing a single key, you can automatically select either one word, one line, one sentence, one paragraph or the entire document. To use the keyboard short-cuts, the cursor must be within the text that you want to select, before pressing the sort-cut key. Try it now - press the F2 key and you'll immediately notice that the last line of text that you typed has become highlighted. @{" View highlighted text. " RXS "ADDRESS COMMAND DISPLAY IWscreen2"} Another, much slower way of selecting text, is via the menus. If you give the mouse a bit of a wiggle, you'll see a red pointer whizzing around the screen. Press and hold the right mouse button down. You should notice that the menu bar changes to reveal a number of titles. Still holding the right mouse button, move the pointer until it's above the word Select in the menu bar. @{" View the Select menu. " RXS "ADDRESS COMMAND DISPLAY IWscreen3"} A black box containing seven options should appear below it. If you read them, you'll see that the last five options perform the same text selection functions that we talked about earlier. You'll also notice that each option has its keyboard short-cut written alongside it. Move the pointer down until Word is selected, then release the right mouse button. See that InterWord has now been highlighted in our text. Yet another way of selecting text is by using the mouse, and it's essential for larger blocks. Move the pointer until it's over the first word of our little document. Now press and hold the left mouse button, and keeping it pressed, move the pointer until it's over the last word. As you moved the mouse, you should have seen more and more of your text become highlighted, until eventually it was all selected. The final way of selecting text is using the Set Mark option in Select menu. Using the cursor (arrow) keys, move the cursor until it's on the letter x of the word example. Now choose Set Mark from the Select menu, then move the cursor to the end of the document. Go back to the Select menu and choose Select From Mark. Your document will be highlighted from the letter x to the current cursor position. This is another useful way of highlighting large portions of text. @{" Contents " link "Contents"} @Endnode @Node "Moving Cursor" BEGINNERS TUTORIAL MOVING THE CURSOR Another essential word processing skill, is the ability to move the screen cursor around your text. The slow way is to move it one character at a time using the cursor (arrow) keys. If you press the left arrow key, you'll see the cursor move one position to the left. If you keep the key pressed down, the cursor will continue moving left until you release it. You can try that if you like. The quick way to move the cursor is with the mouse. Using the mouse, move the pointer anywhere within our (very short) document. Now click the left mouse button and voila! The cursor instantly jumps to that point ready for editing. There are even keyboard short-cuts to move the cursor around, but we'll leave those for now. @{" Contents " link "Contents"} @Endnode @Node "Mistakes" BEGINNERS TUTORIAL CORRECTING MISTAKES Move the cursor until it's just to the right of the full stop in our document. Now press the space bar then type the following: Although I haven't dressed the Return key, I've already noticed that the program automatically starts a new line for me, so that I can concentrate on what I'm typing rather than having to watch the screen all the time. We've printed this piece of text on a new line, but if you followed my instructions exactly, your should have continued on the same line as our previous example ended on. @{" View the extra text. " RXS "ADDRESS COMMAND DISPLAY IWScreen4"} Oh, no! We made a spell mistake. Of course you haven't dressed the Return key! Let's go and change that for Pressed. Using the mouse, move the pointer until its tip is above the letter r in the word pressed. Now all that you have to do is press the Backspace key and the rogue letter will be erased. You'll notice that the remainder of the line to the right of the cursor position, moves across to fill the space left by the deleted d. No need to worry, this is normal. Now all that remains is for you to press the letter p and the word will be corrected. Although it may seem unnecessary, there is actually another way of deleting single letters, so we'll just tell you about it before we move on. You'll notice that when you pressed the backspace key, the letter to the left of the cursor was deleted. If you press the Del key, the letter underneath the cursor will be erased. @{" Contents " link "Contents"} @Endnode @Node "Paragraphs" BEGINNERS TUTORIAL NEW PARAGRAPHS Now return the cursor to the end of the text, just after the full stop, and we an carry on. Press Return then type the following: Of course, if I want to start a new paragraph, I only have to press the Return key and I can continue typing on a fresh line. If I want to be really professional, I should indent each paragraph as well. @{" View the new text. " RXS "ADDRESS COMMAND DISPLAY IWScreen5"} By pressing the Return key before you started typing, you told InterWord that you wanted to start a new paragraph, so it moved the cursor down to the start of a fresh line ready for you to continue. InterWord has a feature for automatically indenting paragraphs, so let's test it out now. PARAGRAPH INDENTS Using one of the selection methods described earlier, highlight the entire document. Now look at the Tab Rack. Halfway between numbers 1 and 10, there is a small grey triangle. In actual fact there are two triangles, but at this stage they're so close together that you can't see the division. The upper triangle controls paragraph indenting, while the lower one controls margins. Move the mouse pointer until its tip is on the upper triangle, then hold the large mouse button an drag the triangle until it's just past the number 10 on the ruler. Release the mouse button. As you do so, you should see that the first line of each of our two paragraphs becomes indented until it's level with the indent marker that we just set. @{" View the Indented text. " RXS "ADDRESS COMMAND DISPLAY IWScreen7"} This feature is very flexible and, like the other features on the Tab Rack (margins and tabs), it can be applied to the entire document or just highlighted portions of it. @{" Contents " link "Contents"} @Endnode @Node "Margins" BEGINNERS TUTORIAL MARGINS Let's set up a margin to ensure that you understand what's happening. Highlight the first paragraph in your document, then go to the Tab Rack and drag the bottom triangle until it's level with the number 10 on the ruler. You've just set up a margin for the first paragraph and as you release the mouse button the text should move over accordingly. You'll notice that as you moved the margin, the Paragraph indent marker moved as well. This is because the indents are relative to the start of the text, not the edge of the paper. This useful feature saves you having to reset all of the paragraph indents each time you change the margins. Now move the cursor to the first character of the second paragraph and move the margin over to the number 15. You've just created a different margin for the second paragraph, and you'll notice that you didn't have to highlight the paragraph this time. That's because the last margin in a document (ie, the one nearest to the end of the document), affects all further text until you set another one. Incidentally, there's another margin marker at the right edge of the screen, although there is no paragraph indent marker for obvious reasons. The right-hand margin can be set in exactly the same way as we set the left one. @{" Contents " link "Contents"} @Endnode @Node "Justification" BEGINNERS TUTORIAL JUSTIFICATION As we're looking at ways to improve the appearance of our document, we should take a moment to look at the program's text alignment options. The correct word for this function is 'Justification', and InterWord provides you with four different types: left justified (sometimes called ragged), flush, right justified and centred. Select the entire document again (try using the F5 key) You may recall me mentioning the justification icons when we were talking about the screen earlier on. Now's the time to take another look... At the right-hand end of the Icon Bar, there are four icons showing the justification options. At the moment the first icon (left justified) is selected and you can tell this because its icon looks as if it has been 'pressed' into the screen, whereas the other icons are slightly raised up. Try clicking on the other three icons to see the way that it affects our text. When you've finished trying them out, click on the second icon (flush justified). InterWord has padded out every line with spaces so that they all finish level with the right- hand edge of the page. @{" View right justification. " RXS "ADDRESS COMMAND DISPLAY IWScreen8"} @{" Contents " link "Contents"} @Endnode @Node "Hyphenation" BEGINNERS TUTORIAL HYPHENATION Although flush justification makes our document look much smarter, there are now lots of spaces in the eighth line. If you feel that this still looks untidy, don't worry, there is a solution. Select the entire document once more, then press Amiga/D to activate hyphenation. If you loaded InterWord from floppy disk, you may be prompted to insert the second disks. After a time, the document will be hyphenated. The word indent from the last line has now had a hyphen added to it so that the first two letters have been moved up to the eighth line, thus getting rid of those untidy spaces. In the line you press Return key after well. @{" View Hyphenation. " RXS "ADDRESS COMMAND DISPLAY IWScreen9"} If you prefer, you can switch automatic hyphenation on, so that InterWord hyphenates your text as you type it. See @{" Appendix A, Extras Menu, " link "Extras"} Dictionary, Automatic Hyphenation for more details. @{" Contents " link "Contents"} @Endnode @Node "Saving" BEGINNERS TUTORIAL SAVING YOUR WORK Of course, all this work is no good if it disappears forever when you turn the power off. Needless to say, your work can be stored on disk so that you can retrieve it and continue work at a later stage. Although there are short-cuts for saving a document, we'll start by doing it the long way so that you know what's involved. Hold the right mouse button and select Save As from the Project menu. As soon as you release the mouse button, a large file requester will appear, almost completely covering the Editing Window. This is the Save requester, and it lets you store your work on disk so that it isn't destroyed when you turn the power off. @{" View the Save requester. " RXS "ADDRESS COMMAND DISPLAY IWSave"} At the top of the Save requester, there are two text gadgets, labelled Drawer and File Name. In the Drawer gadget, you should see the words InterWord;, this is known as the 'path name', and it tells the computer exactly where you want to store any documents. It's preset to save to the main InterWord disk, so let's change that now. If you loaded InterWord from floppy disk, and you don't have an extra disk drive connected, you should now remove the program disk from your drive, and replace it with a blank, formatted disk. Those of you with a second drive can insert the blank disk into that instead/ At the bottom left of the Save requester, you'll see a gadget bearing the word Disk. Move the mouse pointer onto it, and click using the left mouse button. InterWord will promptly display a list of all available disk drives, including hard drives and partitions. What you click now, depends on the drive you are using: if you put the blank disk into the internal drive, click DF0:. If you put it into a second floppy drive, click DF1:. Hard drive users should click on whichever drive name is appropriate, eg DH0:, etc. The Drawer gadget changes to show whatever drive name you clicked on. Below the File Name gadget, the Files Display shows the contents of the current drawer or drive. If you're using floppy drives and you used a freshly formatted disk, this could contain two file names: 'Trashcan' and 'Trashcan.info'. Click in the File Name box and type practicesave. You have just told InterWord that when it saves your document, it should call the file practicesave. Now click on the Save gadget, and your work will be saved to disk. The mouse pointer will turn into a cloud containing a few Zs. This is the busy pointer, and as long as it remains visible, you can't do anything further. After a few moments, the normal pointer will return, and you can continue. @{" Contents " link "Contents"} @Endnode @Node "Mail Merge" ADVANCED FEATURES GUIDE CREATING MAIL MERGE DOCUMENTS If you use it fully, InterWord can be a great labour saving tool. The mail merge feature is particularly useful because you can use it to create numerous letters automatically, each of which contains unique details. For example, let's suppose that you work for a company that publishes books and you want to send out a letter to each of your existing customers telling them about your latest novel. You could type out a letter to each customer, manually inserting their name and address at the top of each page, but if you have thousands of customers, it could take months to do! A far more efficient way of achieving the same result is by using mail merge. To do this, all you need is a list of your customer's details, and a copy of InterWord. Of course, if you are really good at your job, you will have already used InterBase to create a database of customer details. Let's assume that you aren't quite that organised, so you'll need to make a new list of customers. As we've just mentioned, you could build up a customer database using InterBase, but if you prefer you could use InterWord to do the job. If we use the latter option, you will develop a much greater understanding of the way that mail merge works, so that's what we're going to do. Select New Document from the Project menu, and press the Return key twice to give you a couple of blank lines at the top of the page, then type the following: Dear , I'm just writing to inform you about our new book, 'Violence of the Hams'. I know that you will enjoy it, and I hope that you will place an order soon. Thank you for your time , Yours sincerely, Your name. @{" View the first letter. " RXS "ADDRESS COMMAND DISPLAY IWLetter1"} Using InterWord's Mail Merge features, the blank spaces in this letter will be replaced with information while it's being printed. As you've probably guessed already, the blank lines at the top of the page have been left so that the customer's address can be inserted there. Let's do that now: move the cursor to the first line of the document, then select Insert Mergefield from the Extras menu. A requester will appear asking you for the field name, so type Address and press Return. You should see <
> appear in your document at the cursor position. Now move the cursor until it's just on the comma (,) after the word Dear. Press Amiga/1 to bring up the Insert Mergefield requester again. This time enter the word Name and press Return. Finally, move the cursor to the comma after the word time and again insert another field called Name. Your document should now look like this: <
> Dear <>, I'm just writing to inform you about our new book, 'Violence of the Hams'. I know that you will enjoy it, and I hope that you will place an order soon. Thank you for your time <>, Yours sincerely, @{" View the second letter. " RXS "ADDRESS COMMAND DISPLAY IWLetter2"} Your document is nearly finished. All it requires is a mail merge file to fill in the missing blanks, so let's make one now. Before we do, you might like to save your document in case of accidents .... (use the Save As menu). Then select New from the Project menu, and type the following: Address Name 1 Cuckoo Cottage David Jones 27 Avenue Des isles Hans Sturn 54 The Terrace Jean-Claude Smith Notice the blank line (created by the Return key) in between each set of data. You MUST press Return at the end of each line. There should be NO spaces after the last word of each line. You must also press Return after the very last word (Smith). You have now created a mail merge file, but to use it, it must be saved to disk. It's essential that you use the Save ASCII option when storing merge files. Go to the Save As menu and save the file now, then select Close Document from the Project menu. Your mail merge letter should now be visible again, but if it isn't, activate it using Select Document from the Project menu. Select Print MailMerge from the Project menu. A file requester will appear, ready for you to select and load a mail merge file. Select the file that you just saved, then click Load MailMerge. Once the file has been loaded, you will be taken to the Print menu, where you can specify any printer parameters to be used. If you simply print one copy of the letter, the first address and name in the mail merge file will be used. Because we want to demonstrate that multiple letters can be printed, change the numbers of copies to three, then when you're happy with the other printer settings, click Print. InterWord will now print three copies of our letter, inserting a different name and address each time. @{" Contents " link "Contents"} @Endnode @Node "Format" ADVANCED FEATURES GUIDE The Mail Merge File Format Now that you've seen how mail merge works, you may want to know a bit more about the mail merge file format. When you use mail merge, you are actually combining a database with a document. A database is the term used to describe any information stored in an ordered manner, so even if the merge file is created on a word processor, it is still considered to be a database. A database consists of fields, defined by a field name, each of which contains information of a particular type. These fields are then broken down into individual records. In the previous tutorial, the field names were Address and Name. When you printed three mail merge letters, individual records in the selected fields were inserted into the document as needed. Mail merge databases must be stored in a very specific format for InterWord to recognise them as such. The database must begin with a list of all available field names, and these must be positioned one to a line, with no spaces after their names, and no blank lines in between them. For example, if you have a database containing names, addresses and phone numbers, the following is the correct definition format: name address phone number The following definition would not work because all of the field names are on the same line: name address phone number The following setup would not work because there's a blank line between the merge field names: name address phone number Once the field names have been specified, you must leave a blank line by pressing Return. The actual records can the be listed, and they conform to the same restrictions as the field names. In other words, one record per line, with no blank lines between records. All of the elements of a record must be grouped together in exactly the same order as the relevant field names. If you have more than one set of record, you must leave a blank line between each set. The last entry in a database should be followed by a line feed (Return) character. Here are some examples. This is correct: name address phone number David Smith 23 The Avenue 021 655454 This is wrong because there is no blank line between the field names and the records: name address phone number David Smith 23 The Avenue 021 655454 This is wrong because there's a blank line between records: name address phone number David Smith 23 The Avenue 021 655454 This is incorrect because the field names haven't been defined: David Smith 23 The Avenue 021 655454 This is correct. Notice that there are three sets of records: name address phone number David Smith 23 The Avenue 021 655454 Paulo Giaccomo 12 Mexico Street 0101 43 76 8787786 Michelle Leunetr 65 Rue De Champs 987 9876654 This is incorrect because there are no blank lines between the records: name address phone number David Smith 23 The Avenue 021 655454 Paulo Giaccomo 12 Mexico Street 0101 43 76 8787786 Michelle Leunetr 65 Rue San De Champs 9987y 9876654 By now, you should understand what constitutes a valid merge file, and what does not. If you try to load an invalid file, InterWord will warn you, and stop you from loading it. If you use InterBase's Write MailMerge option to create your files, you don't have to worry about any of this because it automatically arranges them correctly. You can insert the same merge file, and consequently the same record, as many times as you like within a document. By the same token, it doesn't matter in which order you insert the merge fields (although their order within a mail merge file is of crucial importance). @{" Contents " link "Contents"} @Endnode @Node "Foreign" ADVANCED FEATURES GUIDE USING FOREIGN CHARACTERS InterWord takes full advantage of the Amiga's operating system, so you can enter a number of foreign characters with relative ease. There are two ways that you can achieve this: either by typing in the appropriate ASCII code for the character you require, or by adding accents to characters. Accents Accents are added by pressing Alt/F, Alt/G, Alt/H, Alt/J or Alt/K, then releasing the keys, and typing the letter that you wish to accent. For example, supposing you wish to enter the letter 'a' with an umlaut accent (") like this 'ä'. Press Alt/K together, then release them and press the letter 'a'. To get a capital umlaut 'a' like this 'Ä', just press Alt/K then Shift/A. Here are the key combinations required to print the various accents: Name Short-cut Example Acute (´) Alt/F é ó Grave (') Alt/G ù à Circumflex (^) Alt/H Ô ê Tilde (~) Alt/J ã õ Diaeresis/Umlaut (¨) Alt/K ü ä As you can see, only the five most popular accents are supported, so if you require something more obscure you'll have to enter the character as an ASCII value. Entering Foreign Characters Using ASCII If you wish to enter a foreign character which cannot be made up using the accent above, you will have to enter it as an ASCII number. ASCII is a set of codes which, when converted into printer characters, produces a variety of letters and symbols. Although ASCII allows for values between 0 and 255, only those between 32-255 can be used in InterWord. This is because the values from 0-31 are used by the program to control special text and printing functions. ASCII characters 32 to 127 produce identical characters regardless of the printer they're sent to, or the country they're used in. However, the actual characters produced when using ASCII values above 127 will depend on the nationality of the character set that your printer is using. See the control codes section of your printer manual to find out exactly what your printer will print when these values are used. To enter an ASCII character, position the cursor where you want the character to appear, then select Insert ASCII-Character from the @{" Extras " link "Extras"} menu. A text gadget will appear and you can type in the number of the character you require. When you've entered the number, press Return and the character will be inserted. See the ASCII table in @{" Appendix D " link "ASCII"} at the end of this manual for a list of characters between 32 and 127. @{" Contents " link "Contents"} @Endnode @Node "Project" APPENDIX A - MENU SUMMARY The following pages list the function of all menu options and, where appropriate, keyboard short-cuts in brackets. The Project menu contains options relating to loading and saving documents, as well as allowing you to specify certain preferences relating to the program's general operation. @{" View the Project menu. " RXS "ADDRESS COMMAND DISPLAY IWProj"} PROJECT MENU - ITEMS @{" NEW DOCUMENT " link "Newdoc"} @{" OPEN DOCUMENT " link "Opendoc"} @{" CLOSE DOCUMENT " link "Closedoc"} @{" SAVE DOCUMENT " link "Savedoc"} @{" SAVE AS " link "Saveasdoc"} @{" PRINT " link "Printdoc"} @{" PRINT MAIL MERGE " link "Maildoc"} @{" SELECT DOCUMENT " link "Selectdoc"} @{" DISK OPERATIONS " link "Diskops"} @{" PREFERENCES " link "Prefs"} @{" ABOUT INTERWORD " link "About"} @{" QUIT INTERWORD " link "Quit"} @{" Contents " link "Contents"} @Endnode @Node "Newdoc" APPENDIX A - MENU SUMMARY - PROJECT MENU NEW DOCUMENT (Amiga/N) - Provides an empty window ready for you to create a new document. Any documents already opened will remain unchanged in their own separate windows which will not be visible unless you have selected split-screen mode via the Select Document option later in this menu. If split screen mode is active, and only one half of the screen is in use, this option will open a new document in the other half of the screen. You can also use the Select Document option to make other documents current instead of the one you are working on. @{" Contents " link "Contents"} @Endnode @Node "Opendoc" APPENDIX A - MENU SUMMARY - PROJECT MENU OPEN DOCUMENT (Amiga/O) - This requester allows you to load a document which has been stored on disk. @{" View Open Doc requester. " RXS "ADDRESS COMMAND DISPLAY IWopendoc"} Because many word processors, including InterWord, save documents in their own unique format, the option can only be reliably used to retrieve text saved in InterWord or ASCII format. Although the program will attempt to retrieve any thing you tell it to, special embedded control characters - inserted by other word processors - may cause unpredictable results. Drawer - Default: InterWord: - Before you can load a document, you must enter the exact path name to your file; in other words, where it is stored on a disk. InterWord will accept absolute path names such as 'Textsaves:Data', or you can refer to logical devices such as drives and assignments, eg, 'DF0:Data'. The text gadget is not case sensitive, so it doesn't matter if you use capital or lower case letters of a mixture of both. Note: Whenever you use the Save option in the Preferences menu, the current drawer name will become the new default. If you don't want this to happen, ensure that the drawer name is reset to its default title before saving preferences. Document - If you want to open a file whose name appears in the File Display, click its name, and it will be automatically inserted in the Document text gadget. Alternatively, you can type in the name that you want to give the file. If you double-click the file name, the document will be loaded immediately. Disk - Click on this, and a list of all currently mounted devices will be shown in the files display, ie DF0: DF1: DH0: etc. Click on a device name, and it will be entered in the Drawer text gadget, and the contents of that device will be shown in the Files Display. Please note that the Disk icon does not check whether or not a disk is present in the listed devices. Parent Drawer - This gadget takes you back up one directory level within the current device. Therefore, if you are looking at the contents of a drawer called 'Businesstext', on a disk called 'Textsaves', clicking the Parent Drawer gadget will take you back so that you can look at the contents of the 'Textsaves' root directory. The drawer name 'Businesstext' will be shown in the File Display with the word DRAWER beside it to denote that you can look at its contents if you so desire. Show Drawer - When you have selected a particular drawer, either by clicking on its name in the Files Display, clicking the Devices gadget or by typing its name into the Drawer text gadget, InterWord will look at the contents of that drawer and list them in the Files Display. If you then save a file in the same drawer, and return to the Open Document or Save As requesters, the file that you saved will not be shown in the Files Display because the drawer's contents are only read once (unless you specify otherwise). The Show Drawer gadget tells InterWord to re-read and display the contents of the current drawer so that all files are shown. Open - Once a file has been selected, and its name and drawer are shown in the relevant text gadgets, this option will open a new document window and load the file into it ready for you to read, print or edit. If no document is already open, the selected file will load into the current window. Any documents that are already open, will remain unchanged in their own separate windows which will not be visible unless you have selected split-screen mode via the Select Document option later in this menu. If split-screen mode is active, and only one half of the screen is in use, this option will open the selected document in the other half of the screen. Insert - Loads the selected file and adds it to the current document starting at the cursor position. This option is the easiest way to join two separate documents together, but it can also be used for inserting ASCII text and lists which have been created with other software packages. Close & Open - Closes the current document and opens a new one as specified in the File Name text gadget. If the current document has not been saved, an action requester will appear saying Loose Changes?. If you click OK, the current document will be closed, and any changes made to it since the last save will be lost. Click Cancel if you wish to go back and save the current document first. Return - Takes you back to the current document without loading anything. @{" Contents " link "Contents"} @Endnode @Node "Closedoc" APPENDIX A - MENU SUMMARY - PROJECT MENU CLOSE DOCUMENT (Amiga/R) - Closes the current document window. If the document has been edited since the last save, an action requester will appear saying Changes have been made!. Click Cancel to return to the document without any further action. If you click Save Changes you will be taken to the Save requester where you can save the document as normal. See Save As (below)for further details. Clicking 'OK' will close the current document, losing any changes that have been made since the last save. @{" Contents " link "Contents"} @Endnode @Node "Savedoc" APPENDIX A - MENU SUMMARY - PROJECT MENU SAVE (Amiga/S) - Automatically saves a document using the Document name shown in the menu bar at the top of the screen. If the document was original loaded from disk or has already been saved using the Save As option, the path name (Drawer) used to load/save it, will also be used when this option is selected. If the file has not been previously saved, and therefore is called Untitled1 etc, InterWord will open the Save As requester so that you can name the file, and specify a full path name. @{" View the Save requester. " RXS "ADDRESS COMMAND DISPLAY IWSave"} WARNING!!! Unless Backup has been selected, whenever you use the Save option, the original file on disk will be over-written with the new one. If you've made a lot of changes since you last saved, or since you originally loaded the document (if you haven't yet saved), you may prefer to use the Save As option to store each file under separate name. This will minimise your losses should one of your files be destroyed for any reason (viruses, faulty disks, power cuts, etc). @{" Contents " link "Contents"} @Endnode @Node "Saveasdoc" APPENDIX A - MENU SUMMARY - PROJECT MENU SAVE AS (Amiga/J) - This opens up the Save requester so that you can save the current document to disk. The Save requester is very similar to the Open Document requester; it has the same Drawer and Document name text gadgets, and several of the other gadgets are also identical. See Open Document (above) for more details on how these features work. InterWord lets you save documents in its own compressed format, or as ASCII. You can even password protect your work with the Save Locked option! Drawer - Default: InterWord:Documents - See Open Document/Drawer for a complete description of this requester. Document - See Open Document/Document for a complete description of this requester. Disk - See Open Document/Disk for a complete description of this option. Backup - Default: Off - Whenever you save a file using the Save option, the previous file of the same name is over-written, thus losing it forever. When Backup is selected, whenever you use the Save option, the original file on disk is renamed rather than over-written. This means that you now have an extra safety measure to ensure that valuable data is not completely destroyed in the event of some unforeseen disaster. The backup file will be called .b. For example, supposing the original file was called 'Textsave', with Backup switched on, when you select Save, the original will be renamed 'Textsave.B' and the new file will be called 'Textsave'. Icon - Default: On - When you save a document, you may optionally choose to attach an icon (also called a .info file) to the file that is created on the disk. This icon will be visible from the Workbench screen just like the InterWord icon is. By double clicking the icon, you can load InterWord with the document preloaded and ready to read, print or edit. However, icons do occupy a small amount of disk space, and if you don't wish to load documents in this manner, you may prefer to switch this option off. Parent Drawer - See Open Document/parent Drawer for a complete description of this option. Show Drawer - See Open Document/Show Drawer for a complete description of this option. Save - This will save the current document using the file and path names specified in the Drawer and Document name text gadgets. All preferences, including margins, tabs, text styling, screen colours etc, will be saved with the document. The document will be saved in a special compressed format that is unique to InterWord, and cannot therefore be loaded into other software packages. If you suspect that you may want to load the document into other packages or you want to use it directly from Shell/CL1 as part of a computer program, you should use the Save ASCII option. Save Locked - If you have private documents that you don't want other people to look at, this option is ideal. When selected, it prompts you for a password, and once you've entered one, the file will be saved as normal with all preferences etc. When you come to load the file in at a later date, a text requester will appear asking you (or another user) to enter the password. If the correct password is given, the document will load normally, if the correct password is not given, the document will not be loaded. If you use the Save option (from the Project menu) to re-save Locked files, you will be asked to enter a new (or the same) password before the document will be saved. If you want to unlock a file permanently, load it into the computer, then use the Save As menu to save it to disk. Of course, when you come to resave it, you should not use the Save Locked option again! WARNING!!! When you use the Save Locked option, the password that you enter is encrypted into the file that is saved. This means that you cannot discover the password using file or text editors, etc. If you forget the code that you used, you're in trouble! You'll have to send your files back to Interactivision (with proof of purchase), and we will un-protect them for you. However, this service will take some time, so to avoid the inconvenience keep a careful note of any passwords that you use. Save ASCII - ASCII is an abbreviation for American Standard Code for Information Interchange, and it's a standardised format for saving text files. When you save a file in this format, all special preferences, margins and styling codes etc, are removed from the document. This means that ASCII files can be loaded into virtually any other software package. However, once you've saved a file in ASCII format, any styling that you use will have to be added again when you reload it into InterWord. Return - See Open Document/Return for a complete description of this option. @{" Contents " link "Contents"} @Endnode @Node "Printdoc" APPENDIX A - MENU SUMMARY - PROJECT MENU PRINT (Amiga/A) - This brings up the print requester, from where you can print out all or part of the current document. Printer - Shows you the currently selected printer driver. If you wish to change the driver, refer to the @{" Preferences " link "Prefs"} section of this manual. Font - Most printers are capable of printing high quality text, usually called Near Letter Quality (NLQ), or low quality (draft) text. In most cases, draft mode is considerably quicker, and uses about half as much ink as NLQ. InterWord lets you switch between these modes within a single document using the Font option in the Style menu. Because InterWord also includes a comprehensive printer driver configuration program, if you have defined your own driver, or you are using one of the ones provided with the program, you can also select any other font or typeface configurations that were defined in the driver. These may include fonts in a variety of sizes, styles and qualities. See @{" Preferences " link "Prefs"} for more details. When printing, you can choose to over-ride all font settings that have been added to a document, printing the whole thing in an entirely different font. Alternatively, you may choose to leave all styling commands intact. Click on the Font cycle gadget until your preferred setting appears. Paper - Every printer has its own way of feeding paper to the print heads, and may can do it in several ways. InterWord has to adapt the way that it prints, according to the way your printer handles paper, and for it to do that, you must tell it which method your printer uses. InterWord supports the four main types of paper feed: single sheet, continuous, automatic sheet feeder and fan fold. When Single Sheet is selected, InterWord assumes that you have to manually insert each sheet of paper before printing can commence. Therefore, the program will pause after each page has been printed, and prompt you to insert a fresh sheet of paper. Continuous paper assumes that you are using a roll of paper with no breaks or perforations in it. When printing on this type of paper, InterWord will perform a single line feed between pages, but will not pause until the entire print job is finished. When Sheet Feeder is selected, InterWord will automatically eject each page as it is printed, and will continue to print uninterrupted until the entire print job is completed. If Fan Fold is selected, InterWord will print in the same way as with Continuous mode, except that it will perform sufficient line fees to skip past the perforations between each fan fold page. Please note, that it is essential for you to specify the correct page length in both your printer's preferences, and InterWord's Set Page Length option which can be found in the Layout menu. If the wrong length is specified, the above options are likely to produce unpredictable results. From Page: - If the current document has many pages, InterWord lets you specify the range to be printed, for example pages 23 to 34. This is where you specify the first page that you want printed. All/Even/Odd - Generally, people only print on one side of a piece of paper, however, if you want to print on both sides, InterWord can accommodate your wishes. It would be quite inconvenient, and perhaps rather tricky, to print both sides of a sheet sequentially, turning the paper over in between. For this reason, InterWord lets you print all the odd numbered pages first, then all the even numbered pages. This feature is especially valuable if you are using an automatic sheet feeder, because it means that once the even numbered pages have been printed you simply have to reload the printed sheets back to front and they will be printed automatically. Use the cycle gadget to select which pages are to be printed. If you select All, every page in your document will be printed sequentially, starting with page 1 and continuing with pages 2, 3, 4, 5 etc. If you select Even, only the even numbered pages in your document will be printed, starting with page 2 and continuing with pages 4, 6, 8, 10 etc. If you select Odd, only the odd numbered pages in your document will be printed, starting with page 1 and continuing with pages 3, 5, 7, 9 etc. Note, when using Odd and Even to print on both sides of your paper, it doesn't matter whether you start by printing the odd or even pages first, just so long as you keep the pages in the right order. Number of Copies - Indicates the number of copies to be printed. If it comprises more than one page, the entire document will be printed (taking account of the All/Even/Odd setting), before any additional copies are begun. Perform Line Feed - Tells the printer to move the paper up one line. Perform Form Feed - Tells the printer to move the paper up to the end of the current page. Print - When you are satisfied with the Print settings, this gadget tells the printer to begin printing. If you wish to interrupt once printing has begun you can do so by clicking Cancel. If you select Cancel once a print job has started, although InterWord will immediately send a stop command to the printer, the printer may have already stored a substantial amount of text in memory. This means that the printer may continue to print many pages after you have clicked Cancel. If your printer uses a print buffer, you are advised to take it off-line and flush its memory out when you select Cancel. If your printer does not have a flush function, you should turn its power off. Cancel - Resets the printer configurations to their previous setting and exits the Print menu without any further action. If you have started a print job, Cancel will stop the job and return you to the Print requester. See Print (above) for more details. @{" Contents " link "Contents"} @Endnode @Node "Maildoc" APPENDIX A - MENU SUMMARY - PROJECT MENU PRINT MAIL MERGE - Merges the specified data file with the current document, then prints it. When you select this option, a mail merge file requester will appear through which you must specify the data file to be loaded and merged with the current document. When you are satisfied with the selected file name, click Load Mail Merge to load the file. Provided the file is of the correct format, you will then be taken to the Print requester where the document will be treated in exactly the same way as any other. In other words, you can still specify the type of paper, fonts to be used etc. When you're satisfied with the printer configuration, click Print and the document will be printed. If you wish to stop printing at any time, simply click Cancel. Find out about this option in much more detail by referring to the Advanced Features Guide - @{" Creating Mail Merge Documents " link "Mail Merge"}. @{" Contents " link "Contents"} @Endnode @Node "Selectdoc" APPENDIX A - MENU SUMMARY - PROJECT MENU SELECT DOCUMENT (F9) - InterWord is capable of handling up to 50 documents in memory simultaneously. Choose which documents you want to work on, and what part of the screen they should occupy with the Select Document option. @{" View Select Document requester. " RXS "ADDRESS COMMAND DISPLAY IWSelectdoc"} When more than one document is in memory, this option lets you select which ones you wish to become current. Because InterWord lets you see two documents on the screen at the same time, the three gadgets at the left of this requester let you decide which part of the screen the selected document will occupy. To select a document, click on the gadget you require, then click on the document name. The gadgets are: Full Screen - The selected document will occupy the full screen. Top Part - The selected document will only occupy the top half of the screen, leaving the bottom half free for another one. Bottom Part - The selected document will only occupy the bottom half of the screen, leaving the top half free for another one. Cancel - Exits the document selection menu without taking any action. @{" Contents " link "Contents"} @Endnode @Node "Diskops" APPENDIX A - MENU SUMMARY - PROJECT MENU Disk Operations (F10) - This menu contains all of the options found in both the Open Document and Save As menus. There are also 3 additional options which are described below: Make Drawer - Allows you to make a new drawer on any drive. A text requester will appear into which you can type the name of the drawer you want to create. Delete - Allows you to delete the file specified in the File Name text gadget at the top of the requester. An action requester will appear containing the file to be deleted. Click OK to delete, or Cancel to abort the operation. Rename - Allows you to rename the file specified in the File Name text gadget at the top of the requester. A text requester will appear containing the current name, which you can either delete or edit. Once you're satisfied with the new name, press Return or click OK. Click Cancel to abort the operation. @{" Contents " link "Contents"} @Endnode @Node "Prefs" APPENDIX A - MENU SUMMARY - PROJECT MENU PREFERENCES (Amiga/K) - The Preferences option opens up a requester that allows you to alter a number of program parameters such as the margins, type of cursor etc. @{" View Preferences requester. " RXS "ADDRESS COMMAND DISPLAY IWPrefs"} Once these have been configured to suit your own tastes, the new settings can be saved so that they automatically replace the defaults when InterWord loads. The parameters are described below: Printer - Default: PrefDriver - Allows you to specify the type of printer that you will be using. The default is PrefDriver, which means that InterWord will use whatever printer driver you've specified in the Workbench preferences (as described in the Printer tutorial in this manual). If you've defined a driver using the Config program, you should replace the name 'Prefdriver' with the name of the driver that you've made. Please note. InterWord will only look for customized drivers in the InterPrinters drawer, so don't try entering path names in this requester. Left Margin - Default: 5 - Allows you to define where the left- hand margin should be. If you imagine that the edge of your paper starts at zero, the number you specify in the margin box indicates the number of characters away from zero that printing can begin. If your document includes Notes, be sure to leave a large enough margin for them. Right Margin - Default: 75 - Allows you to define where the right hand margin should be. The number you specify in the Right Margin box indicates the number of characters away from zero that printing must end. Indent - Default: 0 - InterWord is capable of automatically indenting new paragraphs. You can specify any figure you like, provided it is less than the right margin. Bear in mind that indents are not absolute, they are relative to the left margin, and move according to its position. In other words, with a left margin of 0, an indent of 5 means that new paragraphs will begin five characters from the edge of the page. However, set the left margin at 10, and an indent of 5 means that new paragraphs will be printed 15 characters away from the absolute edge of the paper. Flash Per Sec - Default: 3 - The cursor constantly flashes on and off so that you can always find it quickly. This option lets you determine the rate at which it flashes, between one and ten times per second. Cursor Type - Default: Block - The default cursor is very easy to see, but if you prefer something less intrusive, underline is the answer. Click on the cycle gadget to toggle between the two. Auto Back-up - Default: No - If you select Yes by clicking on the cycle gadget, InterWord will automatically save your document at regular timed intervals. This enables you to work without fear or losing too much in the event of a power disruption or any other disaster. The frequency with which this option saves your files, is specified in the Back-up Interval gadget. Back-up Interval - Default: 5 - When auto back-up is switched on, the figure given in this box determines how often (in minutes), InterWord will save your document. Back-up File Name - Default: InterWord:Documents/InterWordBackup - When using Auto Back-up a separate file name is used purely for the back-ups. You can specify the file name in this box. Note, the file name given for auto back-ups does not alter the document's name. Therefore, if you save the document using the Save option, it will be saved via the path name that was used to load it, or under which it was last saved. Sound - Default: On - InterWord sometimes needs to give you warnings about things that you are attempting to do. These warnings may be given as an audible beep and/or as a visible flash on the screen. This option lets you toggle the sound on and off. Flash - Default: Off - InterWord sometimes needs to give you warnings about things that you are attempting to do. These warnings may be given as an audible beep, and or as a visible flash on the screen. This option lets you toggle the screen flash on and off. Use - Allows you to use the new Preferences without saving them to disk and making them permanent. Save - When you have set the Preferences according to your tastes, this gadget will save then to your InterWord drawer, either on floppy or hard disk. These preferences will then be used automatically each time you load the program. Preferences are saved using the file name 'iwprefs'. Special Note - When you save the Preferences, the current path name as specified in the Drawer text gadget of the Disk Operations, Open Document and Save As menus, will also be saved. It then becomes the default directory for all subsequent loading and saving operations. The current dictionary Set Up will also be saved. Cancel - Resets the Preferences to their previous configuration and exits the Preferences requester without further action. @{" Contents " link "Contents"} @Endnode @Node "About" APPENDIX A - MENU SUMMARY - PROJECT MENU ABOUT INTERWORD (Amiga/T) - Naturally, this option tells you a little more about the program and its copyright holders. It also tells you exactly how much Chip and Fast RAM you have available. @{" Contents " link "Contents"} @Endnode @Node "Quit" APPENDIX A - MENU SUMMARY - PROJECT MENU QUIT INTERWORD (Amiga/Q) - Allows you to quit the program, freeing up any memory that it occupied. If there are any documents in memory which have been altered since the last time they were saved, the program will offer you the opportunity to save them before closing down. If you click Cancel at this stage, you will be returned to InterWord and you can continue editing the documents as before. If you select Save Changes, the Save requester will appear so that you can save your work. If you click OK, InterWord will close, and any changes that were made since the last save will be lost. @{" Contents " link "Contents"} @Endnode @Node "Edit" APPENDIX A - MENU SUMMARY EDIT MENU The Edit menu contains options primarily concerned with the large scale manipulation and formatting of text blocks. @{" View the Edit menu. " RXS "ADDRESS COMMAND DISPLAY IWEdit"} CUT (Amiga/X) - Copies any highlighted text into the copy buffer (the clipboard), and erases it from the document. Anything that was already stored in the copy buffer will be destroyed. COPY (Amiga/C) - Copies the highlighted text into the copy buffer. Anything that was already stored in the copy buffer will be destroyed. PASTE (Amiga/V) - Places the contents of the copy buffer into the document at the cursor position. The copy buffer will remain unchanged. ERASE (Amiga/E) - Deletes all highlighted text. INITIALIZE MARGIN - Rests the margins of all highlighted text to the default setting as specified in the Preferences. REMOVE ALL TABS (Amiga/:) - Removes all tab markers from the highlighted portion of text. The tabs will be converted into carriage returns so that you can quickly re-align your text. STORE MARGIN (Amiga'>) - Stores the current margin settings in one of five numbered buffers, for later retrieval with the Use Margin command. USE MARGIN (Amiga/<) - Retires a numbered margin setting (1-5) and applies it to the document from the cursor position. If a block of text is highlighted, only the selected text will be affected. @{" Contents " link "Contents"} @Endnode @Node "Select" APPENDIX A - MENU SUMMARY SELECT MENU The options in the Select menu are all connected with highlighting portions of text. @{" View the Select menu. " RXS "ADDRESS COMMAND DISPLAY IWSelect"} SET MARK (Amiga/,) - Sets the starting position for a block of text to be highlighted using the Select From Mark option. SELECT FROM MARK (Amiga/.) - Highlights a block of text between the start marker created with the Set Mark command to the current cursor position. WORD (F1) - Highlights the word in which the cursor resides. LINE (F2) - Highlights the line in which the cursor resides. SENTENCE (F3) - Highlights the sentence in which the cursor is. A sentence ends with a period (full stop), a colon, a question mark or an exclamation mark. PARAGRAPH (F4) - Highlights the paragraph in which the cursor resides. A paragraph ends with a carriage return. ENTIRE DOCUMENT (F5) - Highlights the entire document. @{" Contents " link "Contents"} @Endnode @Node "Cursor" APPENDIX A - MENU SUMMARY CURSOR MENU The cursor menu contains options that let you move the cursor quickly around the current document @{" View the Cursor menu. " RXS "ADDRESS COMMAND DISPLAY IWCursor"} TOP OF DOCUMENT (Alt/Shift/Up) - Moves the cursor to the first line of the document. BOTTOM OF DOCUMENT (Alt/Shift/Down) - Moves the cursor to the last line of the document. TOP OF PAGE (Shift/Up) - Moves the cursor to the first line of the current page. TOP OF NEXT PAGE (Shift/Down) - Moves the cursor down to the first line of the next page. GO TO PAGE (Amiga/G) - Calls up a text requester into which you can enter the number of the page that you wish to go to. When you click Yes, the cursor will move to the first line of the selected page. @{" Contents " link "Contents"} @Endnode @Node "Style" APPENDIX A - MENU SUMMARY STYLE MENU The Style menu contains options which affect the appearance of characters in a document and can be used to give additional emphasis to individual characters or words. @{" View the Style menu. " RXS "ADDRESS COMMAND DISPLAY IWStyle"} All of the options in this menu can be used in one of two ways: if you highlight a block of text, then select an option, it will only be applied to the highlighted block. If you do not highlight a block, the selected option will affect all text from the cursor position onwards. PLAIN (Amiga/P) - Returns text to its default state with no styling at all. ITALICS (Amiga/I) - Adds italics to any typed or highlighted text. This is italic. BOLD (Amiga/B) - Emboldens any typed or highlighted text. This is bold. UNDERLINE (Amiga/U) - Underlines any typed or highlighted text. This is underlined. SUPERSCRIPT (Amiga/H) - All typed or highlighted text is displayed and printed in superscript lettering, which means that it becomes much smaller and appear to 'float' well above the normal text base line. The Superscript and Subscript options are mutually exclusive, in other words only one of them can be applied to any given piece of text. SUBSCRIPT (Amiga/L) - All typed or highlighted text is displayed and printed in subscript lettering, which means that it becomes much smaller and appears to 'hang' well below the normal text base-line. The Subscript and Superscript options are mutually exclusive, in other words, only one of them can be applied to any given piece of text. COLOUR - Lets you change all typed or highlighted text to one or eight defined colours. Although InterWord can only display four of the colours on the screen at a time, all eight may be used without restriction. Colour codes are then sent via the selected printer driver and your printer will print the text out accordingly. Note, if the Colour option in the Special menu is not selected, only two colours will be shown on the screen at a time. SIZE - Lets you alter the size of all typed or highlighted text. The sizes available will vary according to the printer driver in use, but they may include double width and double height. Although the size of the characters on the screen will not change, provided you are using the correct driver for your printer the re-sized text will be printed as specified. The numbers of characters per line and number of lines per page will automatically be adjusted so that the text's alignment remains correct. FONT - If you are using a customised driver created with the Config program supplied with InterWord, you may be able to select different fonts for your printer. Most printers have at least two different fonts and almost all of them are capable of printing in draft or NLQ modes. Unlike other word processors, InterWord lets you change both the print quality and the fonts at any point in a document. Please note that the Font menu only shows available fonts as defined in the custom driver using the Config program. If you're using a standard preferences driver, you can only change the quality (NLQ/Draft) settings within a document. @{" Contents " link "Contents"} @Endnode @Node "Layout" APPENDIX A - MENU SUMMARY LAYOUT MENU The layout menu contains options which directly influence the appearance of an entire page. @{" View the Layout menu. " RXS "ADDRESS COMMAND DISPLAY IWLayout"} SOFT HYPHEN (Amiga/-) - When hyphenating words that fall at the end of a line, ordinary hyphens are inconvenient if the text may be re-formatted at a later stage. For example, if you delete some text prior to the hyphenated word, you may end up with hyphens in the middle of a line where they are no longer required. By using a soft hyphen, it only appears if the word falls at the end of a line. The hyphenation option within the @{" Extras/Dictionary " link "Dictionary"} menu also uses soft hyphens, and may be easier to use if a large amount of text is to be hyphenated. BACKSPACE (Alt/Backspace) - Moves the cursor backwards one character, so that you can over-type an additional one. Although only one character is shown on the screen, both characters will be combined when the document is printed. PAGE BREAK (Alt/Return) - Forces a new page, and when printing tells the printer to perform a form feed before continuing. PAGE NUMBER (Amiga/#) - Inserts the current page number at the cursor position. SET START PAGE - Default: 1 - By default, the first page of any document is numbered one. This option is designed to be used in conjunction with the Page Number feature, and it allows you to change the default to any figure you like. SET LINE SPACING (F6) - Default: 10 - This lets you define the amount of space (in 60ths of an inch) between lines when the document is printed. The maximum is 99. SET PAGE LENGTH - Default: 600 - This let you define the length (in 60ths of an inch), of the paper you will be printing on, and hence the number of lines of text per page that can be printed. INSERT NOTE (F7) - Allows you to type in a brief note which, when printed, will appear in the left margin, starting on the same line as the word to which it pertains. Remember to leave an adequately sized margin if you're going to use this option. REMOVE NOTE (Shift/F7) - Removes a note which was created with the Insert Note command. HEADER - This turns header mode on and off. When switched on, if a header has been defined, it is placed at the top of the page, and all other text is rearranged to make space for it. Headers and Footers are often used to add supplementary text related to the current subject matter, but which would break the flow of a piece if inserted in the main document. MAKE HEADER - This lets you define a header on the current page. Once selected, a cut-down version of InterWord will be activated. This is almost identical to the full program, although a number of menu options, particularly in the Layout Menu, are missing. When you've created your header, simply select Exit Header from the Project menu. FOOTER - This turns footer mode on and off. When turned on, if a footer has been defined, it is placed at the bottom of the page and all other text is rearranged to make space for it. MAKE FOOTER - This lets you define a footer on the current page. Once selected, a cut-down version of InterWord will be activated. This is almost identical to the full program, although number of menu options, particularly in the Layout menu, are missing. When you've created your footer, select Exit Footer from the Project menu. @{" Contents " link "Contents"} @Endnode @Node "Extras" APPENDIX A - MENU SUMMARY - EXTRAS MENU EXTRAS MENU The Extras Menu contains a miscellaneous assortment of options which could not be categorised under any other heading. They include the spell checker and document statistics sections. EXTRAS MENU @{" FIND - REPLACE " link "Find"} @{" STATISTICS " link "Stats"} @{" MARK WORD/BLOCK IN INDEX " link "Mark"} @{" INSERT MERGE FIELD " link "Insert"} @{" DICTIONARY " link "Dictionary"} @{" UPPER/LOWER CASE " link "Upper"} @{" INSERT ASCII-CHARACTER " link "Insertascii"} @{" View the Extras menu. " RXS "ADDRESS COMMAND DISPLAY IWExtras"} @{" Contents " link "Contents"} @Endnode @Node "Find" APPENDIX A - MENU SUMMARY - EXTRAS MENU FIND-REPLACE... (Amiga/F) - Allows you to find, and optionally replace, strings of text up to 79 characters in length. These may be single words or entire phrases. @{" View Find-Replace requester. " RXS "ADDRESS COMMAND DISPLAY IWF+r"} Find : (text gadget) - Here's where you should enter the text string that you are looking for. Replace : text gadget - Here's where you enter the text string that you want to replace any found text with. Match Cases - Unless specified, the Find and Replace options do not compare any found text with the specified search string to see if they are both in the same case, ie both use capital and lower case letters in the same places. When Match Cases is selected, any found text must exactly match that of the search string. In other words, if the search string is 'Wednesday', 'wednesday' and 'WEDNESDAY' would not match and would therefore be ignored. Whole Words - Normally, InterWord merely hunts to see if the search string exists, and it doesn't care whether or not that string is part of a word. In other words, if you tell InterWord to search for 'cat', it would also highlight the letters 'cat' in the words 'catalogue', 'scat', 'mercator' and anything else that includes the specified letters. By selecting Whole Words, InterWord will only find words which exactly match the search string. Find - Tells InterWord to hunt downwards through the current document for the search string, starting at the current cursor position. Each time the string is found, the search will halt and the found text string will be highlighted ready for you to select another option. Replace - Once a text string has been found, this will replace it with the contents of the Replace: text gadget. Replace then Search - Performs the same function as clicking Replace, then clicking Find. Allows you to replace, then search for text with a single button. Click it once to Find, then subsequently to Replace and Find. Replace All - Automatically replaces all occurrences of the search string with the replacement string. An action requester will appear saying 'Replace all?', to which you should click OK if you're certain that you want to proceed. If not, click Cancel. Once the replacement has been complete, another requester will appear telling you now many occurrences of the search string were replaced. Click OK to continue. Cancel - Can be used to return to the editing window. This is particularly useful if you have found a word using the Find option, but it requires changes that can't be done from the Find-Replace requester. If Find has been used, the cursor will remain on the last search string found. @{" Contents " link "Contents"} @Endnode @Node "Stats" APPENDIX A - MENU SUMMARY - EXTRAS MENU STATISTICS Find out everything you ever want to know about your document with InterWord's Statistics options! @{" View document statistics. " RXS "ADDRESS COMMAND DISPLAY IWStats"} STATISTICS (Amiga/%) - The Statistics option is one of InterWord's most impressive features. It enables you to analyse your writing style and find out a number of useful facts about a document. When you select Statistics from the Extras menu, a requester will open to display information about the current document. This information may take some time to generate, and will take increasingly longer the larger your document becomes. The information it gives you is mostly self-explanatory, but for the sake of clarity, here's a more complete description of each statistic: Length in Bytes - This is the total size of the document in bytes. If you save your document in InterWord format (the default), the actual file size on disk will be significantly smaller than the figure given here. This is because the program uses its own special save format that compresses your documents before saving them. Number of Words - This tells you the total number of words in your document. A word is defined as being any string of characters which begins and ends with a space or punctuation. Number of Different Words - Professional writers will find this option especially useful because it counts the total number of different words in a document. Great for checking your writing style for variety! Number of Sentences - Counts the number of sentences in the current document. A sentence is any string of text ending with a period (full stop), a colon, a question mark or an exclamation mark. Number of Paragraphs - Counts the number of paragraphs in the current document. A paragraph is defined as any string of text that ends with a carriage return. Average Word Length - As its name suggests, this tells you the average length of the words in the current document. InterWord calculates the average by counting every letter in the document, then dividing this total by the number of words. LIX - This is another option which is particularly useful to serious or professional writers, because it calculates how easy a document is to read. LIX stands for Legibility IndeX, and it is shown as a two digit number, the higher the number, the harder a document is to read and understand. To assess the legibility of a document, compare its LIX against the following table of averages: TYPE OF DOCUMENT LIX NUMBER Legal documents 70 Non-fiction books 55 Newspapers and magazines 40 Fiction Books 33 Children's Books 27 This manual has a LIX of 37. The LIX is calculated using the following formula: Number of Words Number of Long Words LIX = --------------- -------------------- x 100 Number of Sentences Number of Words (A long word is one that has more than six letters.) Source: Helle Algreen-Ussing, Niels O. Fruensgaard & Bendiks Skov-Petersen: Project or Report, Report Writing in project-organised education. Published by the University of Aalborg 1989. To the right of the Statistics requester, there are three gadgets labelled Increasing, Decreasing and Alphabetic. All three gadgets provide information about the frequency of every word in your document. Increasing - Shows the frequency (number of occurrences) of every word in the current document, starting with the least frequent. Decreasing - Shows the frequency (number of occurrences) of every word in the current document, starting with the most frequent. Alphabetic - Shows the frequency (number of occurrences) of every word in the current document, listing the words in alphabetical order. @{" Contents " link "Contents"} @Endnode @Node "Mark" APPENDIX A - MENU SUMMARY - EXTRAS MENU MARK WORD/BLOCK IN INDEX (Amiga/M) - If you are creating a large document such as a manual or report, you will often need to create an index. This task can be extremely laborious, constantly having to cross reference entries in the index to check that the correct page numbers are given. If you subsequently add extra pages to the document, every entry in the index may need to be adjusted, thus requiring more time and effort. Interactivision have anticipated this situation, and their solution is the autoindexing feature which you can easily use to generate an index as your document grows. Better yet, if you change all of the page numbers around, the index feature will automatically keep track of each word or entry. To add a word to the index, highlight the required word and select Mark Word/Block in Index. The word is 'tagged' with an invisible marker, and when InterWord creates an index later on, the word will automatically be added to it along with its page number. As you've probably gathered, the indexing feature is not restricted to single words; it can even handle entire blocks of text, although you might think that adding a whole paragraph to the index looks rather messy! To add a block of text, highlight it, and select Mark Word/Block in Index as before. If you want to add multiple occurrences of the same word or block, just mark each of them individually. When it comes to generating the index, InterWord will only print each word or block once, but it will add a list of every page on which the word or block occurs. If you mark two or more occurrences of the same word on a single page, the page number will only be given once. MAKE INDEX (Amiga/!) - When used in conjunction with the Make Word/Block in Index feature, this option will automatically generate an index for you. Assuming that you have already marked at least one word for inclusion in the index, select Make Index and InterWord will scan your entire document looking for words and blocks to be included. All marked words and blocks will be added to the index, along with their page numbers. The index is created as a separate document and can be viewed using the Select Document option in the Project menu. You can then either cut and paste the index onto the end of the main document or save it to disk as a separate file. @{" Contents " link "Contents"} @Endnode @Node "Insert" APPENDIX A - MENU SUMMARY - EXTRAS MENU INSERT MERGE FIELD (Amiga/1) - InterWord's mail merge options mean that you can create a document with 'blanks' left in it, which will be automatically filled with text from a file of your choice. This enables you to define a standard letter into which personalised information will be added each time it's printed. The most common example of this is a mail shot, where customer details stored in an address database are automatically inserted into advertising literature. You may even have received such letters yourself from companies such as Reader's Digest and Time Life Books. When you select Insert Merge Field, a text requester will appear asking you to enter the field name. This is the name that InterWord will look for when it loads your data file. For example, if you give the field name 'Address', when you come to print, InterWord will search your data file for a field called 'Address'. When it finds it, it will insert whatever text is listed in the address field. Find out about this option in much greater detail by referring to the section in the Advanced Features Guide titled @{" Creating Mail Merge Documents " link "Mail Merge"}. @{" Contents " link "Contents"} @Endnode @Node "Dictionary" APPENDIX A - MENU SUMMARY - EXTRAS MENU DICTIONARY You need never worry about your spelling again thanks to the massive 137,550 word dictionary and spell checker. @{" View the Dictionary. " RXS "ADDRESS COMMAND DISPLAY IWDict"} DICTIONARY - The dictionary option contains several functions connected with checking and correcting the spelling of the current document, as well as adding hyphenation to it. Spell Check - The Spell Check option allows you to check the spelling of your entire document with the minimum of effort. InterWord features a 137,550 word dictionary - many times greater than the vocabulary of the average person. The dictionary is arranged into four parts, grouping words according to how frequently they are used by the average person. This is done to save you wasting time whilst the program searches through thousands of unnecessary words. However, spell checking can still be a time consuming business, and we recommend that you only spell check your document when you are certain that no further changes are going to be made to it. Hard drive owners and people with lots of memory are at a great advantage when spell checking, because the process can be speeded up considerably for them. When you select Spell Check, InterWord starts checking the spelling of every single word in your document. If it encounters a word that is not contained in any of its three main dictionaries, or in the user-defined dictionary, the word will be highlighted and an action requester will appear containing the following options: Next - Skips the highlighted word without correcting it and continues spell checking. Ignore - Skips the highlighted word without correcting it. All further occurrences of the word in the current document will also be ignored. When the Spell Check has been completed, you will find that an additional file has been created containing a list of all ignored words. This enables you to check that you haven't inadvertently ignored words which were spelled incorrectly. You can view the ignored words file by choosing it with the Select Document option in the Project menu. Learn - Adds the currently highlighted word to the user- dictionary and skips further occurrences within the current spell check operation. WARNING!!! This option assumes that the highlighted word is spelled correctly, and is simply not in one of InterWord's dictionaries. This is not a particularly rare occurrent, especially when using slang or unusual terminology such as that found in scientific, medical or legal documents. However, you should be absolutely certain of the spelling of any word that you commit to the user-dictionary, otherwise misspelt words may be over-looked in future spell check operations. Guess - Suggests one or more spelling alternatives for the unknown highlighted word. It does this by selecting from its own dictionaries all words which share the same first couple of letters. Therefore, the program will not be able to correctly guess any words which are misspelt within the first two letters. To replace the highlighted word, simply click on an alternative from the list of suggestions, and the selected word will be inserted in place of the highlighted one. Correct - Allows you to correct the misspelt word manually. This is primarily used when the spelling mistake has been caused by a typing error and you already know what the correct spelling should be. A text requester will appear containing the highlighted word, and you can insert the correct spelling at this point. Press Return or click OK to insert the correctly spelled word back into the document, or click Cancel to return to the Spell Check action requester without making a correction. Cancel - Tells InterWord to discontinue spell checking. All words after the Highlighted one will be left unchecked. You will then be returned to your position before you started spell checking. Hyphenation - Hyphenates the highlighted block of text or the entire document if no text has been highlighted. As with spell checking, this operation can take considerable time, and should only be used once you're certain that no more changes will be made to the document. In addition to its spelling dictionary, InterWord also has a substantial hyphenation dictionary. Because you may not be certain which words will need to be hyphenated, or where that hyphenation will occur within any specified word, the hyphenating dictionary contains a list of all possible hyphenation points in most of the words of your document. When you select Hyphenation, soft hyphens are inserted at every possible hyphenation point, but these will only be converted into actual hyphens when a line has spare spaces in it, and the first word of the next line can be hyphenated. If a word cannot be found in the hyphenation dictionary, it will be left unhyphenated, and you may wish to insert soft hyphens manually. Soft hyphens take up a substantial amount of additional memory (1 byte per hyphen) and if you are running short of RAM:, you may not be able to hyphenate particularly large documents. If this is the case, you should manually insert them using the Soft Hyphen option in the Layout menu. Automatic Spell Checking - Because it can take so long to spell check an entire document (especially if it is particularly large), you can tell InterWord to check your spelling as you type. If you select this option, InterWord will compare every word you type against the dictionary and, if an unknown word is encountered, it will flash the screen or let out a short beep, according to your settings in the Preferences requester in the Project menu. This option is at its most efficient when the entire dictionary is loaded into memory. See Dictionary Set up for details on how to do this. WARNING!!! If you have switched both flash and beep off, InterWord will be unable to warn you about incorrectly spelled words. See Project Menu/@{" Preferences " link "Prefs"} for further details. Auto Hyphenation - In the same way as Automatic Spell Checking will check you spelling as you type, this option will add soft hyphens, thus saving a considerable amount of time. Dictionary Set Up - The dictionary Set Up lets you specify how your Amiga will use the dictionary for maximum efficiency. Because there are so many different types of Amiga, ranging from half Mb A500s right up to 32 Mb A4000, the way that you use the dictionary is dictated to a certain extent by the machine you're using. However, InterWord is not a mind reader, and it doesn't automatically know which Amiga you have, or how you want to use the dictionaries. @{" View Dictionary Setup. " RXS "ADDRESS COMMAND DISPLAY IWDsetup"} As we mentioned earlier, in addition to the main dictionary of 137,550 words, there are two additional dictionaries (excluding the user-dictionary). Each of these additional dictionaries contain 15,000 words, and the words are grouped according to their frequency. In other words, the most commonly used words in the English language are all contained in the first dictionary, whilst the next most common are contained the second dictionary. One or both of these dictionaries may be loaded into memory so that InterWord can spell check without constantly having to load files from disk. In additional to these dictionaries, 1000 of the most commonly used words are automatically loaded into memory when you load InterWord. Here are the options contained in the Dictionary Set Up requester: Start Hyphenation After Position - Default: 0 - When using either of the automatic hyphenation options from the Dictionary menu, InterWord will hyphenate words according to its internal hyphenation dictionary. If we take the word 'replacement' as an example, InterWord will insert soft hyphens like this: 're-place-ment'. As you can see, the word has two possible hyphenation points, and although only one of the hyphens will be used, this could result in the letters 're-' being on one line, whilst 'placement' is moved down to the next one. Some people don't like to hyphenate words after only two letters, therefore this option lets you specify the number of letters to be used before a hyphen is acceptable. 3 is a common alternative, but if you don't care, leave this at its default of 0. Words in Memory - Default: None - This lets you specify whether you want the most common words loaded into memory, or if you want the program to load the dictionaries as it spell checks. By loading the first dictionary into memory, spell checking will be made thousands of percent faster. Click the first 15000 gadget if you want the most common words loaded into memory, and click the other one if you also want the next most common words loaded as well. Each dictionary requires a minimum of 250K free, or half a megabyte for both. Entire Dictionary in Memory - Default: No - If you have over two and a half megabytes of memory, you can load the entire 137,550 word main dictionary. Needless to say, this will speed any spell checking or hyphenation operations up considerably. Once the entire dictionary has been loaded, there is no need for the additional 15,000 word dictionaries, so you should switch them off. Use Entire Dictionary Automatically - Default: No - When InterWord is spell checking a document, it will automatically use any dictionaries that have been loaded into memory. However, if it cannot find any words in these dictionaries, it will treat them as unknown and present them to you for correction. This option tells InterWord to access the entire 137,550 word main dictionary when spell checking. Obviously, this produces much more accurate results, but if you are loading the dictionaries from floppy disk, multiple disk changes will be required, and it will probably be too slow to be practical. Needless to say, this option is irrelevant if you have chosen to load the entire dictionary into memory. Load - Tells InterWord to immediately load all dictionary files that you specify in the Dictionary Set Up requester. OK - Uses the current Dictionary Set Up settings, but unless you have already clicked Load, InterWord will only load the dictionary files when required. Cancel - Returns all dictionary settings to their previous configuration and exits without further action. Once the dictionary preferences have been customised to your requirements, the settings may be saved so that they will automatically be used whenever you load InterWord. Go to the Preferences requester in the Project menu and select Save. See Project/@{" Preferences " link "Prefs"} for more details. @{" Contents " link "Contents"} @Endnode @Node "Upper" APPENDIX A - MENU SUMMARY - EXTRAS MENU UPPER AND LOWER CASE UPPER CASE (Amiga/[) - Converts all highlighted text into upper case (capital letters). Letters that are already in upper case will remain as they are. LOWER CASE (Amiga/]) - Converts all highlighted text into lower case (small letters). Letters that are already in lower case will remain as they are. @{" Contents " link "Contents"} @Endnode @Node "Insertascii" APPENDIX A - MENU SUMMARY - EXTRAS MENU INSERTING ASCII CHARACTERS INSERT ASCII-CHARACTER (Amiga/Y) - This option calls up a text requester into which you may enter a number between 32 and 255. This number is then translated into an ASCII character and placed at the current cursor position. @{" Contents " link "Contents"} @Endnode @Node "Special" APPENDIX A - MENU SUMMARY SPECIAL MENU The Special menu contains a variety of options which relate to the way that the program actually appears. These options are mostly aesthetic, and although they affect your documents, they can make your working environment more comfortable. @{" View the Special menu (1). " RXS "ADDRESS COMMAND DISPLAY IWSpecial1"} INTERSPREAD IN FRONT (Amiga/') - InterWord is just one of a suite of programs which have been designed to work together. If you have loaded @{" InterSpread " link "InterSpread"}, the Interactivision spreadsheet program, this option will bring it to the foreground so that you can use it. There is a complimentary option in InterSpread which will bring InterWord back to the foreground. When the two programs are running simultaneously, InterSpread can pass data directly into your InterWord documents, without the need for saving any files first. See the section titled @{" Mail merge " link "Mail Merge"} for more details. OPEN/CLOSE WORKBENCH (Amiga/~) - If you have enough memory, the Workbench screen can be opened at the same time as InterWord. Although both screens cannot be active at the same time, you can switch back and forwards between them using the depth gadget at the top right-hand corner of each screen. InterWord does not open the Workbench automatically when you load the program, so this option can be used to open it if required. If, subsequently, you find yourself running short of memory, the same option can be used to close the Workbench again. SHOW/HIDE MARKERS (F8) - Whenever you create a document in InterWord, invisible markers are used to control features such as margins, text styling, colours and even basic functions such as carriage returns and tabs. At times, you may wish to see exactly where these markers are located, and which ones have been used. This option will reveal all invisible markers (in bold letters), so that they can be edited in the same way as ordinary text. For example, a line feed (carriage return) marker is shown like this (LF). Although it occupies four spaces, it is treated as a single character. Therefore, if you position the cursor to the right of the last bracket and press backspace, the entire marker will be deleted. When the markers are visible, onscreen justification is temporarily suspended. Although your document is still justified, the space occupied by the markers tends to produce unusually long lines. If you want to hide the markers, select the same option again. Although it is sometimes useful to see the markers, it makes it very difficult to assess how a printed document will look. SCREEN @{" View the Special menu (2). " RXS "ADDRESS COMMAND DISPLAY IWSpecial2"} Colour - This toggles between two and four colour screen display mode. If selected, a check mark appears beside the menu option and four colours are used for the InterWord screen display. If unselected, only two colours will be used. This will affect the way that InterWord displays text which has been altered using the Colour option in the Style menu. Interlace - Switches from medium resolution to interlaced screen display mode. This lets you see more text on the screen at a time, but unless you have a flicker fixer or high persistence monitor, the screen will appear to flicker and may be unpleasant on your eyes with prolonged use. 9 Pixel - The standard screen display uses characters created on a matrix which is eight pixels high. When using bold, underline, subscript or superscript, the tops and bottoms of letters may appear to merge into each other slightly. To overcome this, the 9 pixel option adds an extra space one pixel high between each line. Palette - Allows you to customise the screen colours to your own preferences. When you select this option, a requester will appear containing the four possible colours used by InterWord, above which are three RGB (red, green, blue) sliders that you can use to change them. @{" View the Palette menu. " RXS "ADDRESS COMMAND DISPLAY IWPalette"} A quick glance around the screen will indicate which colours are used for which part of the display. To change a colour, click on the appropriately coloured box at the bottom of the Palette requester, and that colour should appear in the current colour box at the left of the requester. Using the RGB sliders, you can now alter the colour to any of the 4096 colours that the Amiga is capable of displaying. When you are happy with your selection, click OK, and the new palette will be used. If you change your mind about any alterations, provided you haven't already left the Palette requester, you can click Reset to restore the colours to the way there were before you starting changing them. @{" Contents " link "Contents"} @Endnode @Node "Menu Short" APPENDIX B - KEYBOARD SHORT-CUTS MENU SHORT-CUTS PROJECT MENU: New Document - Amiga/N Open Document - Amiga/O Close Document - Amiga/R Save - Amiga/S Save As - Amiga/J Print - Amiga/A Select Document - F9 Disk Operations - F10 About InterWord - Amiga/T Quit InterWord - Amiga/Q EDIT MENU: Cut - Amiga/X Copy - Amiga/C Paste - Amiga/V Erase - Amiga/E Initialise Margin - Amiga/; Remove All Tabs - Amiga/: Store Margin - Amiga/> Use Margin - Amiga/< SELECT MENU Set Mark - Amiga/, Select from Mark - Amiga/. Word - F1 Line - F2 Sentence - F3 Paragraph - F4 Entire Document - F5 CURSOR MENU: Top of Document - Alt/Shift/Up Bottom of Document - Alt/Shift/Down Top of Page - Shift/Up Top of Next Page - Shift/Down Go to Page - Amiga/G There are a number of cursor short-cuts in addition to the ones listed above. See @{" Non-Menu Short-Cuts " link "Key short"} at the end of this appendix for details. STYLE MENU: Plain - Amiga/P Italics - Amiga/I Bold - Amiga/B Underline - Amiga/U Superscript - Amiga/H Subscript - Amiga/L LAYOUT MENU: Soft Hyphen - Amiga/- Backspace - Alt/Backspace Page Break - Alt/Return Page Number - Amiga/# Set Line Spacing - F6 Insert Note - F7 Remove Note - Shift/F7 EXTRAS MENU: Find/Replace - Amiga/F Statistics - Amiga/% Mark Word/Block in Index - Amiga/M Make Index - Amiga/! Insert Mergefield - Amiga/1 Upper Case letters - Amiga/[ Lower Case letters - Amiga/] Insert ASCII-Character - Amiga/Y SPECIAL MENU: InterSpread in Front - Amiga/' Open/Close Workbench - Amiga/~ Show/Hide Markers - F8 @{" Contents " link "Contents"} @Endnode @Node "Keys Short" APPENDIX B - KEYBOARD SHORT-CUTS NON-MENU SHORT-CUTS MOVING AROUND IN A DOCUMENT: Move cursor up a line - Up Move cursor down a line - Down Move cursor one character to the left - Left move cursor one character to the right - Right Move cursor to start of line - Shift/Left Move cursor to end of line - Shift/Right Move cursor to start of previous paragraph - Alt/Up Move cursor to start of next paragraph - Alt/Down Move cursor to start of previous word - Alt/left Move cursor to start of next word - Alt/Right ACCENTS: Acute (é) Alt/F Then release and press the letter to be accented Grave (à) Alt/G Then release and press the letter to be accented Circumflex(^) Alt/H Then release and press the letter to be accented Tilde (~) Alt/J Then release and press the letter to be accented Diaeresis/ Umlaut (ü) Alt/K Then release and press the letter to be accented @{" Contents " link "Contents"} @Endnode @Node "Glossary" APPENDIX C - GLOSSARY Alignment - See Justification. Backspace - Backspace has two meanings in InterWord. If you press the backspace key on its own, it will delete the character to the left of the cursor. If you select the Backspace option from the Layout menu, it moves the cursor back one position, and lets you overlay one character on another, thus creating a combination of both. The combined character will only be visible when it is printed. Current - This expression mainly applies when talking about the status of a document. InterWord can handle up to 50 of them at a time, or which two may be visible simultaneously. However, obviously you can only physically work on one document at a time. Whichever one the cursor resides in, is known as the current document. All menu, mouse and keyboard operations only apply to the current document. Cursor - The cursor is the small flashing block or line that indicates where text will appear on the screen when a key is pressed. Cycle Gadget - A cycle gadget offers you a way of choosing one of numerous options without having to display all of them at once. Each time you click the gadget, the next option is displayed, and when you are happy with the current option, simply stop clicking it. Delete - Like backspace, delete has two meanings. If you simply press the Del key, the character beneath the cursor will be erased. Alternatively, you can highlight a block of text and select Delete from the Edit menu, erasing the entire block. Once text has been deleted, it cannot be recovered. If you select a file name, then select Delete from the Disk Operations menu, the file will be permanently erased. Document - Document is the name given to any text created or stored in InterWord, from a single letter to a one hundred page manual. It's a simple generic term used as a substitute for all other expressions (such as manuscript, essay, letter, paper, thesis, report, etc) which are used to describe a piece of writing. File Name - The identifying title given to any file stored on disk or in RAM, regardless of its type. File names are obviously essential so that you can distinguish one file from another. Gadget - Although the word gadget may have various meanings according to the program being used, in InterWord a gadget is a button that performs a particular function when clicked upon using the mouse. Highlight - A highlight is simply a way of indicating that something has been selected, be it a block of text or a menu option. Highlights are usually shown in inverted (negative) colours. Hyphen - Hyphens are small horizontal dashes like this '-', and they serve two purposes. Their primary purpose is grammatical, because they are used instead of a space to link two words together to form an accepted expression. For example, bit-map, 24-bit, high-tech, etc. Their other purpose is to break up long words which would otherwise form the first word of a new line, resulting in unnecessary spaces in the line above. For example, here's a piece of text, without and with hyphenation. InterWord is an interesting program, that deserves great distinction. In-ter-Word is an in-ter-est-ing pro-gram, that de-ser-ves great dis- tinc-tion. Icon - An icon is a small picture designed to illustrate its function or contents. Justification - Justification describes the way that text is aligned on the page in relation to the page margins. In other words, should the text be lined up with the left or right margins, or both, or should it perhaps be aligned with the centre of the screen so that the ends of the text are equidistant from each margin. Keyboard short-cut - A combination of keys, which when pressed, perform a function or operation that would otherwise require use of the mouse and usually a menu selection. LIX - An acronym for Legibility IndeX. LIX is a way of quickly assessing how easy a document is to read and understand. Load - To transfer a file or document from disk or RAM and into InterWord's work memory. Mail Merge - The automatic incorporation of text from a data or mail merge file directly into a document as it is printed, thus creating customised letters containing personalised text, without actually entering the personal text by hand. If the data or mail merge file contains multiple records, multiple documents may be printed, each of which contains unique text. Margin - A page has absolute dimensions beyond which text cannot be printed, either because the printer's heads cannot move any further or because if they could, they would be printing off the edge of the paper. Margins are user-defined borders within the absolute dimensions of the page, which create areas of white space around a document both on the screen, and on paper. Markers - Sometimes known as Tags or Style Tags, markers are invisible codes hidden in the text of a document to activate and deactivate certain functions. All of the following operations use markers: margins, tabs, text styling (bold, italics, etc), return (line feed), Forced form feed, justification, changes in front, size changes etc. Paragraph Indent - Although modern typography often requires that paragraphs are only separated by a blank line, conventional grammar dictates that the first word of each new paragraph should be indented slightly from the main body of the text. The amount of indentation varies, but three to five characters is common. Pointer - The small red arrow controlled by the mouse and use to make selections from menus or on-screen text. Requester - Any window which appears and requires you to take some action. Save - In InterWord, save means to store the current document on disk or in RAM (Random Access Memory). Style tag - A Merger which indicates that the appearance of subsequent text has been modified. Text styles include bold, underline and superscript. Tab - You can think of a tab as a way for easily columnating or aligning text. Tab markers (small downward facing triangles) may be placed on the Tab Rack, and when the Tab key is pressed, the cursor will jump to the next marker. If there are no more markers, the cursor will move to the start of the next line. Although pressing Tab essentially achieves the same result as pressing the space bar until the cursor is in position, tab markers only occupy a single character's worth of space. Therefore, if you delete one, any text positioned by the tab will return to the point on the page where the tab key was originally pressed. Tags - See Markers Text gadget/requester - Text gadgets and requesters appear when you need to enter some text so that InterWord can perform an operation. For example, when you select Page Number from the Layout menu, a text gadget/requester appears so that you can enter the starting page number. @{" Contents " link "Contents"} @Endnode @Node "Ascii" APPENDIX D - ASCII TABLE The following table shows all of the characters that are available using the Insert ASCII-character option with a UK keymap and UK configured printer. 32 space 33 ! 34 " 35 # 36 $ 37 % 38 & 39 ' 40 ( 41 ) 42 * 43 + 44 , 45 - 46 . 47 / 48 0 49 1 50 2 51 3 52 4 53 5 54 6 55 7 56 8 57 9 58 : 59 ; 60 < 61 = 62 > 63 ? 64 @ 65 a 66 B 67 C 68 D 69 E 70 F 71 G 72 H 73 I 74 J 75 K 76 L 77 M 78 N 79 O 80 P 81 Q 82 R 83 S 84 T 85 U 86 V 87 W 88 X 89 Y 90 R 91 [ 92 \ 93 ] 94 ^ 95 - 96 ' 97 a 98 b 99 c 100 d 101 e 102 f 103 g 104 h 105 i 106 j 107 k 108 l 109 m 110 n 111 o 112 p 113 q 114 r 115 s 116 t 117 u 118 v 119 w 120 x 121 y 122 z 123 { 124 | 125 } 126 ~ 127 @{" Contents " link "Contents"} @Endnode @NODE INDEXNODE "Index" INDEX A @{" ABOUT INTERWORD " link "About"} @{" Advanced Features Guide " link "Mail Merge"} @{" Appendix A, Menu summary " link "Project"} @{" Appendix B, Keyboard short-cuts " link "Menu short"} @{" Appendix C, Glossary of terms " link "Glossary} @{" Appendix D, ASCII table " link "ASCII"} C @{" CLOSE DOCUMENT " link "Closedoc"} @{" Contents " link "Contents"} @{" CONVENTIONS USED IN THIS MANUAL " link "Conventions"} @{" CORRECTING MISTAKES " link "Mistakes"} @{" CREATING MAIL MERGE DOCUMENTS " link "Mail Merge"} @{" CURSOR MENU " link "Cursor"} D @{" DICTIONARY " link "Dictionary"} @{" DISK OPERATIONS " link "Diskops"} E @{" EDIT MENU " link "Edit"} @{" ENTERING TEXT " link "Text"} @{" EXTRAS MENU " link "Extras"} F @{" FIND - REPLACE " link "Find"} @{" FORMATTING A DISK " link "Disk"} G @{" GLOSSARY " link "Glossary"} H @{" HARD DRIVE INSTALLATION " link "Installation"} @{" HIGHLIGHTING TEXT " link "Highlighting"} @{" HOW TO USE THIS MANUAL " link "How to"} @{" HYPHENATION " link "Hyphenation"} I @{" INSERT ASCII-CHARACTER " link "Insertascii"} @{" INSERT MERGE FIELD " link "Insert"} @{" Installation Guide " link "Copies"} @{" InterBase " link "InterBase"} @{" InterOffice " link "InterOffice"} @{" InterSpread " link "InterSpread"} @{" InterTalk " link "InterTalk"} @{" INTERWORD 2.0 " link "Copyright"} @{" INTERWORD IS NOT ALONE " link "InterWord"} J @{" JUSTIFICATION " link "Justification"} L @{" LAYOUT MENU " link "Layout"} @{" LOADING THE PROGRAM FROM FLOPPY DRIVE " link "Loading from Floppy"} @{" LOADING THE PROGRAM FROM HARD DRIVE " link "Loading from Hard"} M @{" Mail merge " link "Mail Merge"} @{" MAKING WORKING COPIES " link "Copies"} @{" MARGINS " link "Margins"} @{" MARK WORD/BLOCK IN INDEX " link "Mark"} @{" MENU SHORT-CUTS " link "Menu Short"} @{" MOVING THE CURSOR " link "Moving Cursor"} N @{" NEW DOCUMENT " link "Newdoc"} @{" NEW PARAGRAPHS AND PARAGRAPH INDENTS" link "Paragraphs"} @{" Non-Menu Short-Cuts " link "Keys short"} O @{" OPEN DOCUMENT " link "Opendoc"} P @{" PREFERENCES " link "Prefs"} @{" PRINT " link "Printdoc"} @{" PRINT MAIL MERGE " link "Maildoc"} @{" Printing " link "Printdoc"} @{" PROJECT MENU " link "Project"} Q @{" Quick Start Guide. " link "Quick Start"} @{" QUIT INTERWORD " link "Quit"} S @{" SAVE AS " link "Saveasdoc"} @{" SAVE DOCUMENT " link "Savedoc"} @{" SAVING YOUR WORK " link "Saving"} @{" SELECT DOCUMENT " link "Selectdoc"} @{" SELECT MENU " link "Select"} @{" SPECIAL MENU " link "Special"} @{" STATISTICS " link "Stats"} @{" STYLE MENU " link "Style"} @{" SYSTEM REQUIREMENTS " link "Requirements"} T @{" THE MAIL MERGE FILE FORMAT " link "Format"} @{" THE SCREEN DISPLAY " link "Screen"} U @{" UPPER/LOWER CASE " link "Upper"} @{" USING FOREIGN CHARACTERS " link "Foreign"} V @{" View a floppy disk. " RXS "ADDRESS COMMAND DISPLAY Disk.Pic"} @{" View Dictionary Setup. " RXS "ADDRESS COMMAND DISPLAY IWDsetup"} @{" View document statistics. " RXS "ADDRESS COMMAND DISPLAY IWStats"} @{" View Find-Replace requester. " RXS "ADDRESS COMMAND DISPLAY IWF+r"} @{" View highlighted text. " RXS "ADDRESS COMMAND DISPLAY IWscreen2"} @{" View Hyphenation. " RXS "ADDRESS COMMAND DISPLAY IWScreen9"} @{" View InterWord Screen. " RXS "ADDRESS COMMAND DISPLAY IWScreen0"} @{" View Open Doc requester. " RXS "ADDRESS COMMAND DISPLAY IWopendoc"} @{" View Preferences requester. " RXS "ADDRESS COMMAND DISPLAY IWPrefs"} @{" View right justification. " RXS "ADDRESS COMMAND DISPLAY IWScreen8"} @{" View screen display 1 " RXS "ADDRESS COMMAND DISPLAY IWDisplay1"} @{" View screen display 2 " RXS "ADDRESS COMMAND DISPLAY IWDisplay2"} @{" View screen display 3 " RXS "ADDRESS COMMAND DISPLAY IWDisplay3"} @{" View screen display 4 " RXS "ADDRESS COMMAND DISPLAY IWDisplay4"} @{" View screen display 5 " RXS "ADDRESS COMMAND DISPLAY IWDisplay5"} @{" View screen display 6 " RXS "ADDRESS COMMAND DISPLAY IWDisplay6"} @{" View screen display 8 " RXS "ADDRESS COMMAND DISPLAY IWDisplay8"} @{" View screen display 9 " RXS "ADDRESS COMMAND DISPLAY IWDisplay9"} @{" View Select Document requester. " RXS "ADDRESS COMMAND DISPLAY IWSelectdoc""} @{" View the Cursor menu. " RXS "ADDRESS COMMAND DISPLAY IWCursor"} @{" View the Dictionary. " RXS "ADDRESS COMMAND DISPLAY IWDict"} @{" View the Edit menu. " RXS "ADDRESS COMMAND DISPLAY IWEdit"} @{" View the entered text. " RXS "ADDRESS COMMAND DISPLAY IWScreen1"} @{" View the extra text. " RXS "ADDRESS COMMAND DISPLAY IWScreen4"} @{" View the Extras menu. " RXS "ADDRESS COMMAND DISPLAY IWExtras"} @{" View the first letter. " RXS "ADDRESS COMMAND DISPLAY IWLetter1"} @{" View the Indented text. " RXS "ADDRESS COMMAND DISPLAY IWScreen7"} @{" View the Layout menu. " RXS "ADDRESS COMMAND DISPLAY IWLayout"} @{" View the new text. " RXS "ADDRESS COMMAND DISPLAY IWScreen5"} @{" View the Palette menu. " RXS "ADDRESS COMMAND DISPLAY IWPalette"} @{" View the Project menu. " RXS "ADDRESS COMMAND DISPLAY IWProj"} @{" View the Save requester. " RXS "ADDRESS COMMAND DISPLAY IWSave"} @{" View the second letter. " RXS "ADDRESS COMMAND DISPLAY IWLetter2"} @{" View the Select menu. " RXS "ADDRESS COMMAND DISPLAY IWSelect"} @{" View the Special menu (1). " RXS "ADDRESS COMMAND DISPLAY IWSpecial1"} @{" View the Special menu (2). " RXS "ADDRESS COMMAND DISPLAY IWSpecial2"} @{" View the Style menu. " RXS "ADDRESS COMMAND DISPLAY IWStyle"} W @{" WHAT IS A WORD PROCESSOR? " link "Word Processor"} @{" Contents " link "Contents"} @endnode