Personal Finance Manager Plus ญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญญ Personal Finance Manager Plus is a database program specially created to handle personal bank accounts, savings accounts, credit card transactions and many other similar applications. With its full INTUITION interface entering new transactions is as easy as filling in a form, and graphical reports can be instantly called up from pull-down menus. Standing orders can now be automatically debited or credited to your account without you having to remember them. When its time to check the account against an official statement, PFM PLUS will even work out which transactions have not yet cleared. PFM PLUS can work with up to ten accounts at the same time. Transfers of money between accounts are handled automatically with the built-in posting facility. If you are currently using this program's predecessor, Personal Finance Manager, you'll be pleased to know that you can load your old files as separate accounts on PFM PLUS. Demo Version ----------------------------------------------------------------- This demonstration is a special cut-down version of the program with many of the features removed. You can create your own accounts and indeed add entries and standing orders, but you're not able to save them. This demo version of the program starts with the example file "EXAMPLE.MNY" already loaded. This file was created to best demonstrate some of the features of PFM PLUS. Along the bottom of the screen are the ten icons that represent the ten different accounts that can be held in each PFM PLUS file. On the example file, five have been created :- CURRENT, DEPOSIT, BSOCIETY, ACCESS and VISA. CURRENT is the most interesting, representing a standard bank current account, it contains the most entries. You can view these entries by either double-clicking on the CURRENT icon, or by selecting it and then choosing "View Account" from the "Report" menu. A window containing the account entries will be displayed. The separate columns should be self-explanatory with the exception of BC, which stands for "Budget Code"; entries may be grouped into separate budget categories by entering the appropriate code when an entry is added. For example, all shopping would go under the code "Co" which stands for "Consumables". More on this later. If you scroll the window to the right (using the bottom scroll bar) you will see some additional columns :- "Confirmed", "Reference", "From" and "To". "Confirmed" is similar to the balance column but it only includes entries that have been confirmed or checked. The difference between the two columns generally represents the cheques that have not yet been cleared. "Reference" allows you to enter the cheque number (or similar). "From" and "To" record the movement of entries under the automatic posting facility. This means that you can transfer money from one account to another. So you can, for example, have a debit in your CURRENT account which appears as a credit in your ACCESS account, representing a cheque you've written to pay off your ACCESS balance. Double-click on an entry to edit it, select "New Entry" from the "Update" menu to add new entries, and select an entry (click on it once) and then choose "Delete Entry" from the "Update" menu to remove entries. If you scroll vertically through the account (using the right scroll bar) you will see that entries are coloured white wherever the account is in debit. Note that dates must be entered in the form "dd/mm/yy" e.g "25/6/92". You can view an account's standing orders by selecting "View S/Orders" from the "Report" menu, with the desired account selected (You select an account by clicking on its icon). Standing orders have a description, an amount, a start date, an optional end date, a budget code, a frequency letter and an optional destination for s/orders which are to be added to the source account and also posted to another account. This can be used for regular transfers between one account and another. For example, paying ฃ200 into the building society every month (transferring ฃ200 from CURRENT to BSOCIETY every month). Once again, double-click on an entry to edit it, and select "New Entry" to add a new standing order. Budgets ------- When you add a new entry to an account, you generally give it a budget code. This enables you to group entries together into separate budgets. For example, Consumables, Transport, Clothes etc, which have the corresponding budget codes "Co", "Tr" and "Cl". If you select "Sort On Budget" from the "Options" menu, you can see the entries grouped into their various budgets, with the balance column replaced by "Total" which adds up the spending within each group. With the full version of the program you can define up to 28 such budgets, each having a separate spending allocation, e.g. Consumables = ฃ240 per month, Transport = ฃ140 per month and so on. You can also decide which of the budgets you wish to be displayed on the charts. Setting up budgets enables you to keep track of your spending since PFM PLUS will make it obvious, through the use of charts, whether you're keeping to a budget or not. Graphical Displays ------------------ To display a chart, the account must be date-sorted, so select "Sort On Date" from the "Options" menu to make sure. There are four graphical displays for an account. All of the windows can be resized, and the chart will be scaled to make best use of the window area. By default the charts cover the entire period of the account, but this may be restricted by double-clicking on a chart and entering dates into the resulting dialog box. Where a date is left blank, the date of the first/last entry in the selected account is automatically used. Balance Plot : With Account 1, CURRENT, selected, choose "Balance Plot" from the "Report" menu. You will see a window containing a plot of the balance against time. The vertical scale shows the maximum and minimum values over the period of the graph. You will also see that a third figure is shown on the graph next to a dotted line. This represents the final balance at the end of the period. Now close this window. Pie Chart: Select "Budget Pie Chart" from the "Report" menu and a pie chart will be displayed. This will have six different segments, each representing a different budget category. As mentioned before, your spending can be grouped into various budgets, by entering a budget code when an entry is added to an account. This chart shows how your money is being divided amongst the various budgets. On our example, most spending goes on "Co" or "Consumables", the weekly shopping. The budgets displayed in the pie chart can be controlled in the full version of the program (we've set it to display 6 of the 13 defined budgets). Now close this window. Budget Comparison Bar Chart: Select "Budget Bar Chart" from the "Report" menu and a 3D bar chart will be displayed showing a pair of vertical bars for each budget category selected for display. The left hand bar in each case shows the budgeted amount whilst the right hand bar shows how much has actually been spent. Some of the right hand bars have a lower white section, this represents the actual expenditure for the selected account, whereas the total height of the bar represents the total expenditure from all accounts for that category. Now close this window. Trend Plot: Select "Plot Trend Graph" from the "Report" menu and a chart is displayed which plots a line for the category "Co". The line indicates the value of individual entries in that category over the period of the account. In the example file, "Co" is used to cover the weekly food shopping, so in this case the graph shows how the cost of food has fluctuated over the period of the account. For regular bills, this chart can give an important indication of long term trends. For this demo version, only "Co" is displayed, but any number of categories can be displayed on this chart. Other Reports ------------- PFM PLUS has two other report windows, "Account Summary" and "Budget Table": Account Summary: This gives the date of the last entry for each account together with a closing balance. On the full version of the program, this summary may be printed. Budget Table: This table allows more detailed analysis of expenditure than the charts can provide. The table lists the budget and actual expenditure for each budget category. The expenditure in a particular account can be selectively included and excluded by clicking on the account buttons in the top left of the window. By default the table dates correspond to the earliest and latest entries across all selected accounts. This range may be changed by entering dates into the appropriate boxes. Printout: The full version of the program has extensive print capabilities covering statements, reports and charts. Print format may be accurately controlled to best suit your printer. Multiple Windows ---------------- Up until now, you have always closed a window before opening another, but this is not actually necessary. This means that you can open several windows on the same account and scroll them independently, or open several copies of the same chart and set them to different date ranges. The only restriction is that no more than five windows may be opened in total (not including the window with the account icons). Reconciliation -------------- Imagine that the account displayed represents your bank account and that you have just received a statement through the post. You want to check it against the statement but none of the balance figures agree. Assuming no errors, there are generally two reasons for this. Firstly the cheques may not be cleared in the same order that they were written so that the earlier balance figures will appear incorrect. Secondly the statement only includes cheques that have passed through the clearing system. The PFM+ account is likely to include cheques that were written before the statement date but have not yet cleared. If these could be "hidden" from PFM+ then the final balances should agree. PFM+ provides such a way to effectively hide individual entries without deleting them. Such entries are said to be "deferred". To see this in action, open an account window and double-click on an entry, in order to edit it. Click on the "Defer" button and then on "Done". When you return to the window, you will see that the entry appears "ghosted" and that the amount of the entry is no longer included in the balance column. You can use this facility yourself to effectively "hide" suspect cheques and try to get the balances to agree, but PFM PLUS can also do this for you automatically. Open the CURRENT account window and scroll to the end. You should see that the final balance on 16/5/92 is 133.92. Now assume that you have just received a statement that shows a final balance of 1098.24 at 12/5/92. Select "Auto-balance" from the "Update" menu and you will see a dialog box requesting the target date and amount. Enter the date and amount on the statement (12/5/92 and 1098.24). The field labelled "Scope" determines how many entries are to be juggled starting at the target date and working backwards. A default value of 14 is already filled in. Click on "Ok" or press RETURN on the scope line. Almost immediately a message will be displayed stating that an exact match has been found. Click on "Ok" and you will see that a number of entries have been automatically deferred and that the final balance agrees with the statement. The deferred entries represent those that have not yet been cleared. So PFM PLUS has identified the uncleared cheques for you. If you now select "Auto-check" and then "Clear Defers" from the "Update" menu, the "Balance" column will return to normal but the "Confirmed" column will correspond to the bank's view of the account. Using "Auto-balance", "Auto-check" and "Clear Defers" in turn provides a very fast way of checking an account against a written statement. The Full Version ---------------- In this demo, it has only been possible to give you a brief insight into the capabilites of PFM PLUS, a program which takes all of the hard work out of keeping up with your finances. PFM Plus was designed to be the most user-friendly finance package available at an unbeatable price. Controlling your finances is now easier than ever before. There's even on-screen help, should you ever need it. As users of the program on the Atari ST have found PFM Plus quickly becomes invaluable. Since you've got one of the finest home computers available, you might as well make it work for you. PFM Plus - You'll wonder how you ever managed without it! Availability ------------ To see what the program can do for you, check out the full version at software stockists or contact Michtron directly: Michtron/Microdeal PO Box 68 St Austell Cornwall PL25 4YB Tel.(0726) 68020 Fax.(0726) 69692 Price at time of writing = ฃ39.95 Upgrade from "Personal Finance Manager" = ฃ15.00 --------------------------