TABLE OF CONTENTS SECTION 1:INTRODUCTION Powerful and Flexible Page Formatting 1-1 Easy and Creative Text and Graphics Functions 1-1 Preferences and PostScript Compatible Printing 1-1 Mimimun Hardware Requirement 1-2 Technical Support 1-2 SECTION 2: GETTING STARTED Duplicating City Desk using one drive 2-1 Duplicating City Desk using two drives 2-2 Starting City Desk 2-3 SECTION 3: OVERVIEW Description of the City Desk Screen 3-1 The Menu Bar 3-1 City Desk Screen Gadgets 3-3 The Clipboard 3-3 The Toolbox 3-3 The Working Page 3-5 The Difference Between Default & Current Formats 3-6 The Default Settings 3-6 Current Settings 3-6 Defining the Page Format 3-7 Defining the Text Attributes 3-7 Saving the Defaults to Disk 3-8 Pre-Project Checklist 3-8 Preformat the Text File Before Loading It 3-9 Loading Text Files 3-9 Placing Text on the Page 3-10 What if the Text Does Not Fit into a Single Column 3-10 Manually Flowing the Text 3-10 Auto Flowing Your Text 3-11 Text Editing with City Desk 3-11 The Headline Editor 3-11 Yet Another Editor ? 3-12 To Add or Not to Add Features 3-12 Professional Tools for Professional Output 3-12 The AVS Text Editor 3-12 Getting Started with Graphic Files 3-12 Clip Art 3-13 Loading Graphics 3-13 Placing Graphics on the Page 3-13 What if the Graphic is too Big or too Small 3-13 Inverting Graphics 3-13 Edit a Graphic 3-14 Finding Hidden or Overlapped Objects 3-14 Flowing Text Around Graphics 3-14 Before You Print 3-15 Print It 3-15 Save Your Work 3-15 Exiting City Desk 3-15 SECTION 4: LET'S CREATE A SAMPLE PAGE Set Printer Preferences 4-2 Set Layout Parameters 4-2 Load Graphic 4-3 Place Graphic 4-3 Resize Graphic 4-3 Place Box 4-4 Import Text 4-4 Place Text 4-5 View Text 4-6 Enter a Caption 4-6 Draw a Line 4-7 Save Your Work 4-7 Print the Page 4-7 SECTION 5: GRAPHIC EDITOR Project Menu 5-1 Clear Screen 5-1 Start Over 5-1 Screen Size 5-1 Quit With Save 5-2 Just Quit 5-3 Edit Menu Cut 5-3 Paste (normal) 5-4 Paste (resize) 5-4 Erase Area 5-5 Functions Menu Draw 5-5 Line 5-6 Box 5-6 Fill 5-7 Rotate 5-7 Flip 5-8 Magnify 5-8 Brushes 5-9 SECTION 6: REFERENCE Introduction to Typesetting 6-1 Menu Commands 6-2 The Project Menu 6-3 New 6-3 Open 6-4 Save 6-4 Save As 6-5 Load Graphic 6-5 Load Text 6-7 Save Object 6-7 Print Page 6-8 Print Document 6-9 About 6-9 Quit 6-9 The Edit Menu 6-10 Create Graphic 6-10 Invert Graphic 6-10 Edit Page Format 6-10 Edit Text Attributes 6-11 Reflow Text Chain 6-11 Connect Text Chain 6-12 Break Text Chain 6-12 The Preferences Menu 6-13 Save 6-13 Load 6-14 Print Options 6-14 A Discussion of Banners 6-16 Display Resolution 6-17 Column Guides are 6-17 Print to 6-18 LaserJet+ Resolution 6-19 Show Printer Info 6-20 Paragraph End 6-20 Strip Spaces 6-21 Text Format 6-21 The Grid Menu 6-22 Grid Snap is 6-22 Grid Display is 6-22 Grid Spacing is 6-23 The Toolbox Menu 6-23 To Front 6-23 To Back 6-23 The Flow Options Menu 6-24 Snap to Top 6-24 Auto Flow 6-24 Warnings 6-25 Reflow Uses 6-25 The Toolbox 6-25 Aborting the Selection of Objects 6-26 Moving Objects Among Pages 6-27 Moving Objects Within a Page 6-27 Enlarging or Shrinking Objects 6-27 How to Crop Graphics 6-28 Magnify a Page 6-28 Creating New Text & Altering Default Text Attributes 6-29 Opening a New Page & Altering Default Page Format 6-29 How to Duplicate Objects 6-30 How to Draw Lines 6-31 How to Draw Boxes 6-31 How to Delete Objects 6-33 How to Edit Text or Graphics 6-33 Embedded Command Options 6-34 The Syntax of Embedded Command Options 6-34 Units of Measure 6-34 Defining a Page 6-35 A Few Words About Fonts 6-35 Embedding Font Control Options 6-36 Changing Fonts 6-36 Using Character Attribute Options 6-37 Stretching, Shrinking and Enlarging Characters 6-37 Defining Options for Text Margins 6-38 Embedding Justification Command Options 6-38 Embedding Indentation Command Options 6-39 Defining Paragraph Spacing 6-40 Defining Spaces Between Lines 6-40 Defining Sentence Spacing 6-41 Tying Words Together 6-41 Widows and Orphans 6-41 Defining Tabs 6-41 Controlling Subscripts and Superscripts 6-42 SECTION 7: LAYOUT CONSIDERATIONS Do Your Homework 7-1 Layout Considerations 7-2 Photography in Desktop Publishing 7-3 Digitize Custom Graphics 7-3 Don't Be Overwhelmed 7-4 APPENDIX A: QUICK REFERENCE APPENDIX B: REQUESTERS & GADGETS APPENDIX C: HP FONTS INSTALLATION APPENDIX D: CD PRINT DESCRIPTION APPENDIX E: CLIP ART APPENDIX F: SYMBOL TABLE SECTION 1: INTRODUCTION Thank you for buying City Desk. You will find that City Desk is the ideal tool for creating your documents as well as having fun while experimenting with newspaper planning and production techniques. In fact, this manual was prepared using City Desk and a PostScript printer. The real power of City Desk becomes apparent as soon as you use it! Some of City Desk's features include: Powerful and Flexible Page Formatting! Put any number of columns on a page. Utilized extra memory and supports hard drives. Powerful embedded command options. View and edit multiple pages at the same time. Easy and Creative Text and Graphic Functions! Mix graphics and text on the same page. Automatic text flow around graphics. Easy to use text editor included. Graphics editor and library of Clip Art included. Re-size and crop graphics with mouse. Highlight with shadows, lines, boxes, and line patterns. Embedded command options allow font changes in text! Mix any number of different fonts. Preferences and PostScript Compatible Printing! Supports all Preferences printers. Supports the HP Laserjet+ and the HP Series II. Supports the Okidata Laserline 6 printer. Supports HP type F and type B font cartridges. PostScript compatibility. 1-1 Supports Amiga font formats. Font size is limited only to the size of the page. Automatic kerning in PostScript. Print color pictures in grey shades. Mimimum Hardware Requirements: Any Amiga System with 512K, monitor and a Preferences printer. City Desk was designed as a complete Desktop Publishing program . Due to its powerful capabilities, City Desk requires more memory than most other programs in its class. A 512K system is usually sufficient for at least 2 or 3 pages of text and graphics depending on font styles, layout, graphics resolution, etc. To optimize the performance of City Desk, we recommend: An Amiga System with a color monitor and 2 Meg. of RAM. A complete professional desktop publishing system should include a 20 Meg. Hard Drive and a PostScript compatible printer. Techincal Support questions and comments for future editions of City Desk should be directed to the MicroSearch City Desk Technical Support Group. Phone calles will be accepted Monday-Friday between 9:00 A.M. and 6:00 PM CST. Or write to: MicroSearch, Inc. 9896 Southwest Freeway Houston, TX 77074 USA (713) 988-2818 1-2 Section 2 Getting Started It is very important to make a duplicate copy of your City Desk master disk prior to using it for the first time. The copy can be used for all work with City Desk. The master disk should be kept in a safe place. Duplicating City Desk using one drive 1. Turn on your Amiga. When the Kickstart prompt appears, insert your copy of Kickstart v.1.2. Note: While Kickstart is loading you should check the City Desk Master Disk to make sure it is write-protected. If you are looking at the front of the disk there should be a square opening in the upper right-hand corner. If you cannot see through the opening, the disk is not write-protected and could be accidently erased. Slide the write protection tab to the open position. It should click into place and stay open. Your master disk is now safe from accidently being written over. 2. When the Workbench prompt appears, insert your City Desk master disk into the disk drive. The City Desk master is on a copy of Workbench v.1.2. This allows you to boot up your Amiga with the City Desk disk when the Workbench prompt appears. 3. When the Workbench screen appears, select the City Desk disk (located in the upper right corner of the screen) by pointing to it with the mouse and clicking the Left Mouse Button once. The icon will change color. Press and hold the Right Mouse Button. Move the pointer to the word WorkBench at the top left corner of the screen. A pull-down 2-1 menu will appear. Move the pointer down until the word Duplicate is highlighted and release the Right Mouse Button. 4. Since your City Desk disk is already in drive 0, select Continue and DiskCopy will begin reading tracks. 5. Wait until the red disk light goes out and replace the City Desk disk with the disk you want to use for your duplicate copy (it is not necessary to format the disk). Select Continue and Diskcopy will write the tracks it just read. Repeat this procedure until the City Desk disk is duplicated. 6. When the copy process is complete you should remove the City Desk master disk and put it in a safe place. 7. Now you need to rename your new copy of City Desk. Place the copy in the drive and select its icon by pointing the mouse and pressing the Left Mouse Button once. Hold down the Right Mouse Button and go to the first menu, Workbench. Move the pointer down until the word Rename is highlighted and release the right mouse button. When the name editor appears you may delete the current name and type in the new name. As a general rule, it is not recommended to use spaces in disk or file names. Duplicating City Desk using two drives 1. Turn on your Amiga. When the Kickstart prompt appears, insert your copy of Kickstart v1.2. Note: While Kickstart is loading you should check the City Desk Master Disk to make sure it is write-protected. If you are looking at the front of the disk there should be a square opening in the upper right-hand corner. If you cannot see through the opening, the disk is not write-protected and could be accidently erased. Slide the write protection tab to the open position. It should click into place and stay open. Your master disk is now safe from accidently being written over. 2. When the Workbench prompt appears, insert your City Desk master disk into the disk drive. The City Desk master is on a copy of Workbench v1.2. This allows you to boot up 2-2 your Amiga with the City Desk disk when the Workbench prompt appears. 3. When the Workbench screen appears, insert the disk you want to use for your duplicate copy in the external drive (df1). It is not necessary to format the disk. 4. When both icons are on the screen you should move the mouse to point at the City Desk icon, then press and hold the left mouse button. The icon will change color and the mouse pointer should now carry a duplicate icon. Move the mouse pointer until it is over the icon of the disk you want to copy to. Release the mouse pointer. 5. Since your City Desk disk is already in drive 0 and your destination disk is in drive 1, select Continue. Diskcopy will begin reading and writing tracks. When it is done, your copy will be complete. 6. Remove the City Desk master disk and put it in a safe place. 7. Now you need to rename your new copy of City Desk. Place the copy in the external drive and select it's icon by pointing the mouse and pressing the Left Mouse Button once. Hold down the Right Mouse Button and go to the first menu, Workbench. Move the pointer down until the word Rename is highlighted and release the right mouse button. When the name editor appears you may delete the current name and type in the new name. As a general rule, it is not recommended to use spaces in disk of file names. Starting City Desk City Desk may be run from either the CLI or from Workbench. From CLI just type "City Desk". From Workbench: After loading Kickstart, the Amiga will prompt you to enter the Workbench disk. At this point, insert City Desk into the internal drive instead of the Workbench disk. Point to the City Desk icon press the Left Mouse Button twice, quickly. This will open the City Desk window. The City Desk window contains five icons. The icons are, the laserfonts drawer, the 2-3 laserfontpool drawer, the CD Print icon, the City Desk Newspaper page icon and the Trashcan icon. Point to the City Desk Newspaper page icon and press the Left Mouse Button twice, quickly, to enter the program. The laserfonts and laserfontpool icons allow you to install HP font cartridges into the program and are explained in detail in the Apendix. The CD Print icon allows you to use a preferences printer to print a file which has already been saved in City Desk without having to get into the program first. The trashcan idon is the standard Trashcan which comes with Workbench 1.2. 2-4 Section 3 Overview Description of the City Desk Screen The default screen in City consists of four items. These items are, the Menu Bar, the Toolbox, the Clipboard and the Working page. A snapshot of the default screen is below. The Menu Bar At the top of the screen is the menu bar with the headline City Desk. To move the entire City Desk screen up or down at anytime while in City Desk, simply Press and hold the Left Mouse Button over the menu bar. Then move the pointer up and down the screen. 3-1 City Desk is both mouse and menu driven. All menu optins are accessed by holding down the Right Mouse Button and selecting the option from the desired menu. Please see the Reference Section for a through explanation of each of the options in the menus. PROJECT. The project menu is used for loading and saving projects, and/or text or graphics on disk. It is also used for printing, and quitting City Desk. EDIT. The Edit menu allows you to enter the GRAPHICS EDITOR and invert graphics. The Edit menu also allows you to edit current page format or current text attributes. This menu will also allow you to reflow, break or connect text chains. PREFERENCES. The Preferences menu contains many functions which change the way City Desk works. These functions include options such as loading and saving the default text attributes or page format, and choosing the current printer type. Preferences is also used for selecting the default printer resolution of any HP Laserjet+ or compatible printer. GRID. The Grid menu options are used as guides for lining up objects on the page. Selecting GRID ON from the Grid menu forces all objects to be placed at the regular intervals designated by GRID SPACING IS in the same menu. TOOLBOX. The Toolbox menu lets you move the toolbox window in front of, or behind, all of the other windows on the screen when you are working with multiple open pages. NOTE: The Help key on the Amiga keyboard will bring the Toolbox to the front of all the windows. FLOW OPTIONS. The Flow Options menu controls the location and flow of text into a new column or page. AUTO FLOW ON allows text to keep flowing to new columns and pages when the current column or page becomes full before the text is finished flowing. This menu also allows you to turn of OK requesters which inform you that you have not finished flowing your text. Finally, you may choose whether to reflow text using the default or current text attributes. 3-2 City Desk Screen Gadgets The BACK and FRONT gadgets are located at the far right of the Menu Bar. Selecting the BACK gadget (the left gadget) moves the City Desk screen behind all other screens. Selecting the FRONT gadget (the right gadget) moves the City Desk screen in front of all other screens. These gadgets allow you to get to Workbench without leaving City Desk. The Workbench screen has similar gadgets to get you back to the program . Pressing LeftAmiga-N or LeftAmiga-M will also allow you to toggle between City Desk and Workbench. NOTE: Some Amiga system requesters such as PLEASE INSERT DISK...IN DRIVE... will cause the Workbench screen to come to the front. To get back to City Desk, press the LeftAmiga-N. The Clipboard The Clipboard is the black area behind the TOOLBOX and open City Desk pages. It temporarily holds objects for later use. The Toolbox The TOOLBOX provides you with a selection of tools to help you with the page layout. All of the tools are selected by pressing the Left Mouse Button. Some tools use the Right Mouse Button to select the appropriate default options requester for that tool. The illustration of page 3-4 shows the Toolbox and gives a brief description of each tool's function. A complete explanation of each tool is given in the Reference Section. NOTE: The TOOLBOX has a drag bar and can be moved around the screen. 3-3 CITY DESK TOOL BOX HAND ARROW Moves objects around Moves objects on same page between pages RESIZE Alter SCISSORS objects size Crop Graphics MAGNIFY Zoom HEADLINE EDITOR in on page Enter new text OPEN PAGE COPY Duplicates View new page an object LINE BOX Outline or Draw Lines shadow object TRASHCAN EDIT Edit Delete an object text or graphic 3-4 The Working Page City Desk provides you with a "what you see is what you get" environment which serves as a guide for placing text or graphics on a page. This format produces results similar to cutting and pasting text and graphics on an actual sheet of paper. The CLOSE gadget is located in the top left corner. This gadget instructs City Desk to "close the current page". Closing a page does not delete your work, it simply removes the page from view so you may reduce clutter on the screen and free up more memory. Next to the CLOSE gadget is the window's DRAG BAR of TITLE BAR. The number of the current page is indicated in this bar. To move the window to a different location on the screen, move the mouse pointer onto the DRAG BAR and hold down the Left Mouse Button. Move the window to the desired location on the screen and release the Left Mouse Button. The BACK and FRONT gadgets are located in the top right hand corner of the page. Selecting the BACK gadget (the left gadget) moves the current page behind all other pages, slecting the FRONT gadget (the right gadget0 moves that page in front of all of the other pages. Thest BACK and FRONT gadgets only move windows around inside the City Desk screen. In the right edge of the window you will find vertical SLIDER gadget which scans the page while in higher levels of magnification, allowing you to stop at the portion of the page you wish to view. In the bottom right corner is the RESIZE gadget. This gadget enlarges or shrinks the page's window. This is especially useful at higher levels of magnifications where you can expand the page window to fill the entire screen. In the bottom edge of the window is a horizontal Slider gadget which scans the page while in higher levels of magnification, 3-5 allowing you to stop at the portion of the page you wish to view. Finally in the center of the window is the actual page which defaults to two empty columns denoted by the broken black lines. The lines are COLUMN GUIDES and are used for page layout. The Difference Between Default and Current Formats Fox maximum flexibility, City Desk provides two options for setting PAGE FORMAT and TEXT ATTRIBUTES. These options are the DEFAULT settings, and the CURRENT settings. The Default Settings The DEFAULT settings are used as a guide when opeing a new page or flowing newly loaded text. The DEFAULT PAGE FORMAT requester is activated by selecting the OPEN PAGE tool with the right mouse button. It is used to set up each new page in City Desk. The DEFAULT TEXT ATTRIBUTES requester is activated by selecting the ABC tool with the Right Mouse Button. It is used to set the font, size and style of text prior to being loaded into City Desk. Current Settings The CURRENT SETTINGS are used when you want to alter the format of the current page in City Desk or alter the text attributes of text already loaded. The EDIT CURRENT PAGE FORMAT requester is activated by selectong EDIT PAGE FORMAT from the EDIT MENU (or press RightAmiga-F) and is used to change the format of a single page, the currently active page. 3-6 The EDIT CURRENT TEXT ATTRIBUTES requester is activated by selecting EDIT TEXT ATTRIBUTES from the EDIT MENU (or press RightAmiga-A), then slecting a block of text. It is used to change the text attributes of a chain of text which has already been flowed into your project. Defining the Page Format City Desk defaults to a page with two columns. You may change any of these values in either the default or current, page format. The original values are listed below: Right Margin: 0.50 Left Margin: 0.50 Top Margin: 0.50 Bottom Margin: 0.50 Num of Columns: 2 Column Gutter: 0.50 Draw Rules? NO Outline Page? No Defining the Text Attributes City Desk defaults to the font Topaz 8 when loading and flowing all new text. All text will use this font unless otherwise specified. The default values for DEFUALT TEXT ATTRIBUTES are losted below: Justification: Fill Justify Attributes: NONE Spacing: 0.0pt Word Stretch: 12.0PT Font Name: Topaz.font Font Size: 8.0pt Vertical Mag: 1.0 Horizontal Mag: 1.0 3-7